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Contracts & Data Processing Technician (Tech III)

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Contracts & Data Processing Technician (Tech III)

Salary

$23.97 - $26.96 Hourly

Location

Denver, CO

Job Type

Full Time

Job Number

PCA 00063 4/2025

Department

Department of Natural Resources

Division

Colorado State Land Board

Opening Date

05/01/2025

Closing Date

5/19/2025 5:00 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

Primary Physical Work Address

1127 Sherman Street, Suite 300, Denver, CO 80203

Hiring Pay Rate

Employees new to State Government will be paid on a bi-weekly basis.

FLSA Status

Non-Exempt; position is eligible for overtime compensation.

Department Contact Information

Patrick Gerity [email protected]

Salary Note

Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

+ Description

+ Benefits

+ Questions

Department Information

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Are you interested in investing in a career that makes a difference?

Consider joining the dedicated people of the Colorado Department of Natural Resources. It’s our mission to manage and conserve Colorado’s natural resources for the benefit of people today – and tomorrow. That means we have to balance development with conservation so the state we all love provides similar opportunities for our children and their children.

We invite you to explore our website at https://dnr.colorado.gov/about-us to find out more about the work we do to manage Colorado’s natural resources for today – and tomorrow.

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply.

In addition to offering rewarding, meaningful work, we offer:

+ Medical and Dental plans

+ Strong, flexible retirement plans including PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus pre-tax 401K and 457 plans

+ Paid life insurance

+ Short- and long-term disability coverage

+ Employee Wellness programs

+ Flexible Spending Accounts

+ Health Savings Accounts

+ 11 paid holidays per year plus generous vacation and sick leave

+ Flexible work schedule options and remote-work options

+ Career advancement opportunities throughout the State system

+ Some positions may qualify for the Public Service Loan Forgiveness Program (https://dhr.colorado.gov/dhr-resources/student-loan-forgiveness-programs)

For more detailed information, please visit State of Colorado Employee Benefits (https://dhr.colorado.gov/state-employees/state-of-colorado-employee-benefits)

The Colorado State Board of Land Commissioners is a unique, entrepreneurial agency within Colorado state government. The agency manages a constitutionally created 148 year old, multi-billion dollar endowment of assets for the benefit of Colorado's K-12 school children. The endowment holds more than 3 million acres of land and 4 million acres of minerals that are carefully managed for grazing and agriculture, natural resource extraction, renewable energy, recreation, commercial real estate and other uses. Over the past several years, the revenues generated by these activities have funded the construction or renovation of more than 500 schools around the State. The State Land Board (SLB) is composed of six primary work groups. Asset Management incorporates our District field offices, Resource Extraction, Real Estate and other programs. The Service groups include Transactions and Records Services (TRS), Data Services/GIS, Finance and outreach/external affairs.

The Transactions and Records Service (TRS) business unit is responsible for the processing of all State Land Board revenue generating contracts (e.g. leases, rights-of-way contracts, real estate, renewable energy, minerals, etc.). TRS builds, manages, and maintains contracts for 7,200 mineral and surface contracts (aka leases) which carry unique terms and conditions. This main function includes drafting contracts; approving and maintaining contract templates; processing and determining processing steps of applications to fully executed contracts; compiling and managing contract files; and assembling and administering bond and insurance compliance requirements of the State Land Board (SLB). The unit is responsible for ensuring all necessary documents have been executed within set parameters by the SLB and are in compliance with Board policies and procedures and state and federal law. TRS is responsible for establishing records management principles and procedures, and automated records management systems for the agency to aid in the capture, classification, and ongoing management of records for public and institutional memory. TRS processes all Colorado Open Records Requests for the agency as required by law.

Description of Job

This posting is only open to residents of the State of Colorado at the time of submitting your application.

This position is a part of the TRS team supporting the State Land Board’s Rights-of-Way (ROW), Renewable Energy, and Tower business lines. ROWs are used for public or private roads, telephone and electrical lines, utility transmission corridors, oil and gas pipelines, water lines and ditches. ROWs are encumbrances on trust lands allowed under the terms of a contract. Renewable Energy includes solar and wind energy planning leases, as well as solar and wind energy production leases. Towers include transmission sites for communication uses.

Contract/Lease processing is a key responsibility of the Technician. The Technician uses established processes, records management protocols and data management guidelines to facilitate fully executed contracts. The software tools used to accomplish the ROW responsibilities include using the agency’s NetSuite software “ATLAS,” Laserfiche, Microsoft and Google products, Adobe, DocuSign, and the agency’s website. These systems are interconnected and are required to perform the duties of this role.

This position is responsible for following established processing guidelines for contracts/leases and administering file management protocols that have been adopted by the agency. This role also engages in identifying opportunities for process improvement with Lean concepts and principles.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Minimum Qualifications:

Three (3) years of experience in an office environment performing administrative support functions similar to processing contracts, data entry and electronic file management.

- OR -

A combination of related education and/or relevant experience in an occupation related to the work assigned equal to three (3) years. Related degrees would include paralegal studies, business administration, or communications.

Please note : The required experience must be substantiated within the work experience section of your application. Your resume will not be reviewed to determine if you meet the minimum qualifications; only the work experience section of your application will be reviewed to determine this. “See Resume” statements on the application will not be accepted. In addition, part-time work will be prorated.

Required Competencies:

+ Excellent customer service and interpersonal skills

+ Strong oral and written communication skills

+ Organized and professional, with a strong self-motivated work ethic

+ Dependable and trustworthy, uses good judgment and problem solving

+ Adaptable and open to change, contributes with a positive attitude

Preferred Qualifications:

+ Two (2) years of experience in an office environment coordinating the work, processes and records in the field of land use for renewable energy and/or rights-of-way

+ Two (2) years of experience using CRM databases

+ Two (2) years of experience using GIS and/or other land based information databases

+ Proficiency in workplace applications of Google Suite, Microsoft Office Suite and Adobe

+ Current or former State experience relevant to this position

Conditions of Employment:

+ Must be a Colorado resident at time of employment.

+ You must be legally eligible to work in the United States to be appointed to this position. DNR does not sponsor non-residents of the United States

APPEAL RIGHTS:

It is recommended that you contact the Human Resources Specialist listed below to resolve issues related to your possession of minimum qualifications. However, if you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email ([email protected]), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.

For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.

Supplemental Information

Supplemental Information

The Assessment Process

+ All applications received by the closing of this announcement will be reviewed by an HR Specialist against the Minimum Qualifications in this announcement.

+ Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process. Part of, or all of, the comparative analysis for this position will be a structured application review by Subject Matter Experts.

+ Resumes, cover letters and other attachments are not considered as part of initial reviews, therefore, it is important todocument in your application your education, experience, minimum qualifications, and preferred qualifications as outlined in the job announcement .

+ Please thoroughly answer all supplemental questions (if listed) since question responses may be evaluated for content, writing ability, spelling, grammar, and effective communication.

+ This recruitment may involve additional testing and/or exams to arrive at the top group for interviews.

Equity, Diversity, and Inclusion

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

The Department of Natural Resources is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, at [email protected]

ADAAA Accommodations

Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request accommodation, please contact our Benefits Specialist at [email protected] at least five business days before the date that any accommodation will be required to allow us to evaluate your request and prepare for the accommodation. You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed. Please ensure that you have this information available well in advance of the assessment date.

E-Verify

DNR uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more aboutE-Verify (http://www.dhs.gov/e-verify) , including your rights and responsibilities. You must be legally eligible to work in the United States to be appointed to this position. DNR does not sponsor non-residents of the United States.

Toll–Free Applicant Support - Technical Help

If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV at 855-524-5627, Mon-Fri between 6 am and 6 pm (Pacific Time). The Human Resources Office will be unable to assist with technical issues.

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

The Colorado Constitution, Article XII, Section 13 requires that APPLICANTS for state classified government jobs be residents of Colorado at the time of application, unless this requirement is waived by the State Personnel Board (DPA). A residency waiver was not issued by DPA for this announcement. For more information, please see the FAQ's at: https://careers.colorado.gov/how-to-apply. Are you a current Colorado resident?

+ Yes

+ No

02

If you are a veteran who is eligible for preference points, did you upload/attach your DD-214? Veterans who wish to seek disability preference points based on a service related disability must submit acceptable documentation to support your claim for veterans' preference (exclude specific/private medical information).

+ Yes

+ No

+ Not Applicable

03

Current and former State Personnel System employees who were disciplinarily terminated, resigned in lieu of termination, or who were deemed to have resigned without notice (Board Rule 7-5, Automatic Resignation) must disclose this information on the application.

+ I am not a current or former State of Colorado classified employee.

+ I am a current or former State of Colorado employee but have NEVER been disciplinarily terminated, resigned in lieu of termination, or deemed to have resigned without notice (Board Rule 7-5, Automatic Resignation).

+ I am a current or former State of Colorado employee and have been disciplinarily terminated, resigned in lieu of termination, or deemed to have resigned without notice (Board Rule 7-5, Automatic Resignation). NOTE: Failure to disclose this information and/or falsification of Application materials may result in being removed from consideration for this position.

04

If you are using education to meet or substitute for qualifications, did you upload a copy of your official or unofficial transcript? (Your transcript is required as verification that you meet the requirements).

+ Yes, I have attached my transcripts.

+ No, I am not using college course work to meet minimum requirements for this position.

+ Not Applicable

05

Did you upload your résumé and cover letter to this on-line application?

+ Yes

+ No

06

Part, or all, of the assessment for this position involves a review of the information you submit in your application materials. Please verify that you understand that the failure to include adequate information or attachments to your job application may affect your final score and/or prevent you from competing in any subsequent measures used to arrive at a top group of applicants.

+ Yes

+ No

07

You must be legally eligible to work in the United States to be appointed to this position. DNR does not sponsor non-residents of the United States.

+ I accept and understand.

08

Please describe your experience entering data, identifying inaccuracies, and making corrections to a database.

09

Please describe your experience drafting, editing, and distributing contracts and contract modifications, and what software/platforms were used.

10

Please describe your experience collecting and auditing records for file management and recordkeeping purposes in an office environment.

11

Please describe any past experience in supporting contract processing specifically for rights-of-way or wind/solar energy activity.

12

The work of the State Land Board is for the best interest of the trust beneficiaries – K12 education. Why might work with a mission such as this appeal to you?

Required Question

Employer

State of Colorado

Address

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the "Printer" icon located above the job title

Location varies by announcement, Colorado, --

Website

https://careers.colorado.gov/

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