• Secretary to the Superintendent, Chief Financial…

    Gananda Central School District (Walworth, NY)


    Secretary to the Superintendent, Chief Financial Officer and District Clerk

     

    JobID: 316

    Position Type:

    Secretarial/Clerical/ Secretary - 12-Months

     

    + Date Posted:

     

    5/2/2025

     

    + Location:

     

    Gananda Central School District

     

    + Date Available:

     

    07/01/2025

     

    + Closing Date:

     

    05/16/2025

     

    Position: Secretary to the Superintendent & Chief Finance Officer, District Clerk

     

    Status: Full-Time, 12-Month

     

    Reports To: Superintendent of Schools

     

    Salary: Starting $68,000

     

    Application Deadline: May 16, 2025

     

    Start Date: July 1, 2025

     

    Job Summary: This position provides essential administrative and clerical support to the Superintendent & Chief Finance Officer, serving as a confidential liaison between staff, students, parents, and the community. The Secretary to the Superintendent will manage the Superintendent and Chief Finance Officer’s schedule, correspondence, and office operations, ensuring smooth and efficient daily functions.

    Responsibilities:

    + Maintain the Superintendent & Chief Finance Officer’s calendars, schedule meetings, and manage travel arrangements.

    + Draft and edit correspondence, reports, and other materials for the Superintendent & Chief Finance Officer.

    + Manage phone calls, emails, and visitors, acting as the first point of contact for the District Office.

    + Prepare and distribute agendas and minutes for Board of Education meetings.

    + Maintain accurate and organized records of meetings, proceedings, and other official documents.

    + Serving as the custodian of records for the board of education.

    + Ensuring compliance with record retention policies and access to public records.

    + Mailing and Distribution lists

    + Metering of Mail

    + Maintain confidential files and records.

    + Posting of vacant positions

    + Manage HR tracking software

    + Manage staff personnel files

    + Coordinate and assist with special projects and events as assigned by the Superintendent and Chief Financial Officer.

    + Maintain a positive and professional demeanor, representing the Superintendent and the school district effectively.

    + Demonstrate strong organizational, communication, and interpersonal skills.

    + District Registrar

    + Serve as District Clerk to the Gananda Board of Education

    + Other Duties as assigned by Superintendent

    Qualifications:

    + High school diploma or equivalent required; Associate's degree preferred.

    + Minimum of 3-5 years of experience in a fast-paced office environment.

    + Strong computer skills, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Suite.

    + Experience learning and using computer based management systems

    + Excellent written and verbal communication skills.

    + Ability to work independently and as part of a team.

    + Ability to maintain confidentiality and handle sensitive information discreetly.

    + Experience in a school district setting is preferred.

     

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