"Alerted.org

Job Title: Purchasing Assistant

Job Description

Under the direction of the Purchasing Manager, the Purchasing Assistant plays a vital role in supporting the procurement department by assisting Buyer II, Buyer III, and other professionals in sourcing and purchasing goods, products, and services for the organization. The primary responsibility is to ensure the on-time fulfillment of customer orders categorized as high priority. This role requires meticulous coordination, proactive communication, and effective critical thinking skills.

Responsibilities

+ Assist Buyers in researching, evaluating, and selecting vendors and supplies based on pricing, quality, availability, and reliability.

+ Identify and categorize customer orders that fall under the 'High Alert' status based on predetermined criteria such as urgency, customer importance, or specific requirements.

+ Collaborate with the purchasing team to ensure these orders receive immediate attention.

+ Regularly update stakeholders, highlighting potential delays or opportunities.

+ Work closely with sales, production, logistics, purchasing, and customer experience teams for seamless coordination.

+ Communicate special requirements related to High Alert orders.

+ Maintain open communication with Customer Experience Representatives, providing updates on escalated challenges.

+ Address concerns or inquiries promptly and professionally.

+ Liaise with vendors to expedite procurement and on-time delivery for High Alert orders.

+ Coordinate special arrangements for tight deadlines, delivery schedules, or specific customer needs.

+ Ensure procurement documentation compliance with company policies.

+ Generate regular reports summarizing High Alert order fulfillment performance.

Essential Skills

+ Proficient in Microsoft Office Suite.

+ 1-2 years of experience in a procurement or purchasing related position.

+ Skills in purchasing, purchase order, data entry, inventory, procurement, and supply chain.

+ Proficiency in MS Office Excel.

+ Experience in order processing.

Additional Skills & Qualifications

+ Strong critical thinking and problem-solving skills.

+ Excellent communication and interpersonal skills.

+ Ability to work collaboratively in a team environment.

+ Detail-oriented with strong organizational skills.

Work Environment

The work environment is dynamic and fast-paced, requiring the ability to manage multiple priorities efficiently. The role involves regular interaction with various departments, including sales, production, logistics, and customer experience teams. The use of Microsoft Office Suite, particularly Excel, is essential for daily tasks. The position may require occasional overtime to meet tight deadlines and ensure the timely fulfillment of high-priority orders.

Pay and Benefits

The pay range for this position is $23.00 - $27.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Ontario,CA.

Application Deadline

This position is anticipated to close on May 9, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.