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Job Title: Sr Accounts Receivable Specialist

This position is in Central Austin!!!

Job Description

The Advanced Level Accounts Receivable Specialist plays a crucial role within the leadership team, directly reporting to the Accounts Receivable Manager. This position is tasked with managing the daily operations of the team for one or more Shared Services companies. Key responsibilities include ensuring timely receipt of payments for goods and services, accurately recording transactions by posting receipts, and resolving discrepancies in line with established policies and procedures. This role demands strong analytical and decision-making skills, exceptional problem-solving and research abilities, and proven experience in training, mentoring, and leading a team in a dynamic environment. A solid understanding of accounts receivable principles, financial transactions, and reconciliation processes is essential.

Responsibilities

+ Manage the daily operations of the Accounts Receivable team, ensuring efficient, timely, and accurate posting of receipts.

+ Ensure payments for goods and services are received and properly recorded, and deposits are completed for month-end close.

+ Investigate and resolve discrepancies in accordance with company policies and procedures.

+ Provide leadership and direction to the Accounts Receivable team, ensuring deadlines and performance standards are met.

+ Mentor and train team members, fostering a high-performance culture within the department.

+ Conduct regular reviews of Accounts Receivable processes to ensure efficiency and accuracy.

+ Develop and implement strategies to improve payment collection processes and reduce outstanding balances.

+ Maintain strong communication with internal teams and external stakeholders to resolve payment-related issues.

+ Utilize strong analytical skills to assess financial data, recommend improvements, and make informed decisions.

+ Provide regular reports to the Accounts Receivable Manager regarding team performance, trends, and areas for improvement.

+ Regularly run and review accounts receivable aging reports to identify and address outstanding accounts.

+ Organize and lead weekly AR Aging Meetings with direct reports.

+ Effectively train and mentor direct reports, ensuring team members have the necessary tools to perform their job duties.

+ Handle escalated calls, complaints, or questions, ensuring timely resolutions.

+ Assist the manager with the interviewing process as needed.

+ Perform account audits and follow up with internal and external auditors to ensure policy and process compliance.

+ Establish and cultivate relationships with vendors, internal, and external customers in a timely and professional manner.

+ Resolve valid or authorized deductions by booking adjusting entries.

+ Verify customer payment deductions and contact customers to resolve any discrepancies.

+ Generate monthly, quarterly, or annual financial statements and reports detailing paid and unpaid invoices and other accounts receivable activity.

+ Prepare, verify, and process invoices for sales or services rendered as needed.

+ Protect the organization’s value by keeping confidential information secure.

+ Create and document AR tasks by updating and revising department user manuals.

+ Run weekly phone reports, daily production reports, and update AR users and the manager.

+ Responsible for ERP system conversion, testing, presenting, implementing, and successful conversion.

+ Perform other duties as assigned, including collections, cash applications, disputes, chargebacks, research lines, answering phones, and other assigned tasks.

Essential Skills

+ High School Diploma or GED required.

+ 3+ years of accounts receivable experience.

+ Technically skilled to operate in multiple ERP and various systems.

+ Proficiency in Microsoft Excel and Microsoft Word.

+ Knowledge of general accounting principles.

+ Experience coaching and mentoring team members.

Additional Skills & Qualifications

+ Associates Degree or equivalent from a two-year college or technical school preferred.

+ Effective verbal, listening, and written communication skills.

+ Analytical skills, in-depth organization and decision making.

+ High degree of accuracy, attention to detail, and confidentiality.

+ Flexibility to assist any of the companies supported by the Shared Services team.

+ Experience in Pharma/BioTech/MedTech is desirable.

+ Preferably from a larger organization.

Work Environment

Office space in downtown ATX with a premium, gorgeous view. Work alongside the AR/Payroll teams in an open concept office with cubicles. This shared services team has 4 A/R Reps assigned to their entity, with a total of 14 A/R Reps. Enjoy a BEVI machine, catered lunches often, and two separate state-of-the-art kitchens at your disposal. Career path and career mapping opportunities are available, with potential progression through a leader role/supervisor role program.

Pay and Benefits

The pay range for this position is $26.00 - $29.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Austin,TX.

Application Deadline

This position is anticipated to close on May 9, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.