"Alerted.org

Job Description:

The evening support staff provides essential administrative and operational support during evening hours to ensure smooth and efficient office operations. The support staff will assist in the planning, coordination, and execution of evening events for the Office of Student Diversity & Multicultural Affairs. This role is a per diem position that requires a detail-oriented and proactive individual who can handle multiple tasks efficiently and provide excellent customer service to students.

Responsibilities Breakdown

1. Evening support

+ Serve as the primary point of contact for students during evening hours.

+ Collaborate with daytime staff to ensure the continuity of ongoing projects and tasks.

+ Act as the onsite event manager during evening events.

+ Provide support and guidance to event organizers and attendees.

+ Address and resolve any issues that arise promptly and effectively.

2. Reservation and Service Management

+ Process and manage reservation requests using the Event Management System (EMS).

+ Ensure accurate scheduling and confirmation of event details.

+ Ensure event needs are met effectively.

3. Event and Building Activity Awareness

+ Maintain up-to-date knowledge of the event schedule and building activities.

+ Monitor the daily operations to anticipate potential conflicts or issues.

+ Inform relevant staff and stakeholders about scheduled events and activities.

4. Perform Other Duties as Assigned

+ Assist with various administrative and operational tasks as needed.

+ Contribute to the continuous improvement of event planning processes.

+ Other duties as assigned by assistant director and director.

Supervision:

The Evening Support Staff will report directly to the Assistant Director for Student Success & Belonging.

Qualifications:

+ Strong organizational and time-management skills.

+ Excellent communication and interpersonal skills.

+ Ability to work independently and as part of a team.

+ Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint).

+ Ability to work evenings starting at 5pm

Category:

Academic - Staff

Performs such other duties, responsibilities, and activities as required by supervisor and as departmental/University needs indicate.

*Disclaimer

The above information indicates the general nature and level of work performed by employees within this classification. It is not designed to contain and should not be interpreted as a comprehensive inventory of all duties, responsibilities, activities, and/or qualifications required or expected of employees assigned to this job. Duties, responsibilities, and activities may change and new ones may be assigned at any time, with or without notice.

_All offers of employment are contingent upon a satisfactory background check._

Fairfield University provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Load a resume or CV first, then upload supporting documents including a cover letter at the bottom of the third page under the "My Experience" section where it says to upload a** **_Resume/CV_** **. You will be able to upload up to 5 other documents in this section. You will be unable to edit your application, so please have all documents available before applying.

Faculty Positions** **: If you need to upload more than 5 documents, please either combine them to upload or email the additional documents to the applicable contact in the job description.

Staff positions** **: If you need to upload more than 5 documents, please either combine them to upload or email them to [email protected]