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Position Title:Business Administrator II

Job Group:Professional & Scientific

Required Minimum Qualifications:Bachelor’s degree and 2 years of related experience

Preferred Qualifications:Experience processing invoices, procurement card transactions, and expense reports within a financial system such as Workday, Oracle, SAP, Banner, or similar

Prior Experience reviewing and interpreting financial reports and performing reconciliation tasks

Previous experience with accounts receivable, accounts payable, and payroll

Proficiency in Microsoft Excel, including the use of formulas and pivot tables for financial tracking and reporting

Job Description:

Are you detail-oriented, self-motivated, and energized by keeping complex financial operations on track? The Department of Residence at Iowa State University is hiring a Business Administrator II to support the behind-the-scenes financial activity that helps our residence halls, apartments, and services run smoothly. This role is ideal for someone who can work independently, digs into the details to spot errors, and communicates effectively with a wide range of campus partners.

In this role, you’ll process financial transactions, review reports, and collaborate regularly with other departments to ensure shared expenses are accurate and well-documented. This position requires someone comfortable managing multiple priorities, navigating systems, and taking initiative when something doesn’t look quite right—whether it’s following up on a questionable charge or helping others understand financial procedures.

What you’ll do:

+ Process invoices, expense reports, procurement card transactions, and purchase orders.

+ Analyze internal billing and account transfers, identifying discrepancies and ensuring accurate charges.

+ Guide staff through purchasing steps and financial procedures, helping them stay in compliance.

+ Collaborate with departments across campus to verify shared expenses and resolve billing issues.

+ Support monthly reporting by reviewing summaries, researching unusual activity, and flagging concerns.

+ Track financial activity across accounts and systems to maintain internal accuracy and transparency.

+ Serve as the first contact for staff with questions on financial processes and documentation.

We believe a great student experience starts with feeling supported and connected. The Department of Residence provides housing and community for more than 10,000 students at Iowa State University. From front-line staff to back-office operations, every team member plays a role in helping students live, learn, and thrive. If you're looking for a purpose-driven role in higher education where your work matters every day, we look forward to hearing from you.

Example of Duties

+ Represents the department on business affairs and/or faculty affairs to the institution community.

+ Monitors and interprets operational policies and procedures in areas such as information technology, communications, and facilities.

+ Develops and prepares budgets and financial reports for grants, general appropriations, endowments, and other funds.

+ Establishes financial and operational systems to monitor, control, and verify expenditures and carry out financial analysis.

+ Manages day-to-day operational needs of a department.

+ May assist with employment business needs such as hiring of students, timekeeping responsibilities, and scheduling.

+ May supervise students.

Leveling Guidelines

+ Intermediate-level position with solid professional and/or technical skills working under general supervision to achieve goals

+ Applies broad, working knowledge of the principles of the field to moderately complex, difficult, and varied problems and issues

+ Exercises judgment within defined procedures and practices to determine appropriate action and resolve problems

+ Responds to a broad range of inquiries and requests

+ May provide training and/or direction to lower-level staff

+ May lead projects of moderate scope and complexity

+ Provides guidance to students

Candidates must be legally authorized to work in the U.S. on an on-going basis without sponsorship.

Appointment Type:Regular

Number of Months Employed Per Year:12 Month Work Period

Time Type:Full time

Pay Grade:PS808

Application Instructions:

To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following:

+ Resume/Curriculum Vitae

+ Letter of Application/Cover Letter

If you have questions regarding this application process, please email [email protected] or call 515-294-4800 or Toll Free: 1-877-477-7485.Why Choose ISU?Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as:

+ Retirement benefits including defined benefit and defined contribution plans

+ Generous vacation, holiday and sick time and leave plans

+ Onsite childcare (Ames, Iowa)

+ Life insurance and long-term disability

+ Flexible Spending Accounts

+ Various voluntary benefits and discounts

+ Employee Assistance Program

+ Wellbeing program

+ Iowa State offers WorkFlex options for some positions. WorkFlex offers flexibility on when, where, and how you do your work. For more information, please speak with the Hiring Manager.

Original Posting Date: May 5, 2025

Posting Close Date:May 11, 2025

Job Requisition Number:R16960

By focusing on the future and providing the best student experience possible, Iowa State attracts students and faculty who want to make a difference. With a comprehensive land-grant mission of education, research, extension and outreach, we produce scholars whose ideas change the world. And through Innovate at Iowa State , we provide innovative and entrepreneurial opportunities for students of all backgrounds. Located just 30 minutes north of Des Moines, the city of Ames was recently named one of the Top 10 cities in the U.S. for campus life and career opportunities.

Iowa State University is a welcoming community of students, faculty, and staff. Campus community members have a wide range of backgrounds and experiences and are committed to engaging with each other respectfully as outlined in the university's Principles of Community (https://www.iastate.edu/diversity-and-inclusion/principles-community) . Iowa State recognizes that diverse intellectual and philosophical perspectives are vital to innovation, critical thinking skills, and a dynamic academic community that fosters the land-grant ideals of putting science, technology, and human creativity to work.

All offers of employment, oral and written, are contingent upon the university’s verification of credentials and other information required by federal and state law, ISU policies/procedures, and may include the completion of a background check and/or a consumer credit check.

Iowa State University is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, genetic information, national origin, marital status, disability, or protected veteran status and will not be discriminated against. Inquiries can be directed to the Office of Equal Opportunity, 2680 Beardshear Hall, 515 Morrill Road, 515 294-7612, email [email protected] .

If you have questions about the application process please email [email protected] or call 515-294-4800 or Toll-Free at 1-877-477-7485 . Iowa State University provides reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should email [email protected] or call (515) 294-4800 or Toll-Free: (877) 477-7485 . TTY users are welcome to use the Iowa Relay Service number by dialing 7-1-1 or (800) 735-2942 .

General ISU compensation information can be found on the University Human Resources (https://www.hr.iastate.edu/careers/compensation) website. Please note that this is only a list of ranges and individuals will be paid commensurate with qualifications.