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Operations & Maintenance Group Maintenance Division Manager II

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Operations & Maintenance Group Maintenance Division Manager II

Salary

$142,729.60 - $195,353.60 Annually

Location

5001 N Columbia Blvd., OR

Job Type

Regular

Job Number

2025-00466

Bureau

Bureau of Environmental Services

Opening Date

05/05/2025

Closing Date

5/26/2025 11:59 PM Pacific

+ Description

+ Benefits

+ Questions

The Position

The City of Portland Bureau of Environmental Services (BES) Treatment and Pumping Operations & Maintenance Group (O&MG) A core aspect of the Bureau of Environmental Services’ (BES) work is in operating and maintaining the sewer piping network and treatment system to meet NPDES Permit compliance while protecting the health and safety of Portlanders and the environment. The Treatment and Pumping Operations and Maintenance (O&M) Group performs this critical work in operating and maintaining two wastewater treatment plants, the Columbia Boulevard Wastewater Treatment Plant (CBWTP) located in North Portland and the Tryon Creek Wastewater Treatment Plant located just south of Portland in Lake Oswego, as well as 98 pump stations located throughout the city and the combined sewer overflow (CSO) system.

Job Appointment: Full-Time

Work Schedule: Monday–Friday , 8 am-5 pm. An alternate schedule may be available.

Work Location: 5001 N COLUMBIA BLVD, PORTLAND, OR 97203. The position will sit at the Columbia Boulevard Wastewater Treatment Plant located in North Portland, but is expected to travel to the Tryon Creek Wastewater Treatment Plant located at Lake Oswego and any of the other 98 pump stations/facilities owned and operated by the O&M Group.

Benefits: Please check our benefits tab for an overview of the benefits for this position.

Union Representation: Non-represented, no union affiliation

To view current labor agreements, please visit https://www.portland.gov/bhr/employee-relations/labor-relations/labor-agreements.

Application Material: Please click APPLY to submit your application via the City of Portland’s online portal. You will need to attach a resume and cover letter.

BES is seeking a Maintenance Division Manager (Manager II) to join the Treatment and Pumping O&M Group. This highly skilled position will manage three complex programs: the Plant Mechanical Maintenance program, the Pump Station O&M program, and the Electrical and Instrumentation program. This position requires full-time on-site presence at CBWTP and reports to the BES Treatment and Pumping O&MG Manager.

The purpose of the Maintenance Division is to maintain and repair wastewater pumping and treatment systems to meet required levels of service while minimizing asset life-cycle costs at an acceptable level of risk. This work includes the installation, maintenance, troubleshooting and repair of mechanical, electrical, instrumentation, and automation equipment and systems at the CBWTP, TCWTP, 98 pump stations, and the CSO system to meet the levels of service required for efficient and effective system operations. To accomplish the maintenance and repair of these large industrial facilities, asset management principles and strategies are utilized to maintain equipment and systems to achieve a balance of reliability and low lifetime cost. The team works and communicates with instrument technicians, electricians, industrial maintenance millwrights, operators, engineers, contractors, and management to ensure that facility short term and long-term reliability and permit requirements are met.

What you’ll get to do:

Manage Complex Division – Plans, develops, manages, and directs the Maintenance Division, including program development and setting program workflow and priorities by communicating with other work groups to ensure the efficient and safe maintenance of equipment and systems while meeting levels of service. Collaborates with partners in the division, work group, and other teams in the bureau in carrying out the mission and objectives, and is responsible for monitoring the performance dashboard to ensure key performance indicators are achieved. Leads the preparation of the division’s annual work plan, including setting vision/goals. Communicates the status of the division and critical tasks and identifies opportunities for improvement. Utilizes computer applications such as Synergen (Oracle Work/Asset Management Product), SCADA, and SAP for management of timekeeping, work requests, requisitions, communications, and asset management.

Manage $16.8M Budget - Develops and administers the program’s $16.8M budget, including forecasting and defining resources for a 5-year financial plan, analyzing costs, preparing budget reports, monitoring budget to actual expenditures, and requesting adjustments as necessary, managing contracts and invoices, and approving expenditures.

Provide Leadership and Supervise Staff – Manages and provides leadership to over 60 employees in accordance with the City’s human resource administrative rules and the Laborers’ International Union of North America (LiUNA) and District Council of Trade Unions (DCTU) labor agreements. Manages staffing levels, establishes performance expectations, provides performance management, recruits and hires staff, supports training and career development, and provides leadership and mentoring to create a high-performance, service-oriented, positive, and supportive work environment.

Represent and advocate for Division’s needs – Participates in various meetings and committees representing the technical, programmatic, and personnel needs and interests of the Maintenance Division. Serves as a voting member on different committees. Engagements include but are not limited to the Operations and Maintenance Group Leadership Team, BES Management Team, Portfolio Management Workshops, CIP Project Workshops and Technical Review Committees, and Project Stage Gate Committee meetings.

About the Bureau of Environmental Services

This is an exciting time to join the Bureau of Environmental Services (BES). Collectively, we are re-imagining the work we do to ensure it aligns with Our Values:

+ We implement equity in our workplace, business practices, and service delivery.

+ We value our customers and partners.

+ We carefully manage our watersheds, stormwater infrastructure, and financial resources.

+ We encourage leadership among our employees in our city and community.

+ We support a diverse, collaborative, healthy, and engaged workforce.

+ We urge respectful communication and transparency.

+ We advance innovative, sustainable, and resilient solutions.

At BES, we value our customers and partners; Portlanders’ sense of connection to their waterways; conscientious stewardship of our watersheds, wastewater and stormwater infrastructure, and financial resources; a diverse, collaborative, healthy, and engaged workforce; leadership among our employees and in our City and community; equity in our workplace, business practices, and service delivery; clear communication and transparency; innovative, sustainable, and resilient solutions.

BES is seeking talented individuals from diverse racial, ethnic, and socio-economic backgrounds with knowledge, ability, and experience working with a broad range of individuals and communities, and who desire to work collaboratively and creatively to broaden the variety of innovative ways to partner with and serve all Portland communities.

To learn more about the work we do at BES, click on the link: www.portlandoregon.gov/bes/

Our BES 10-Year Strategic Plan can be found here:https://www.portlandoregon.gov/bes/75720

Questions?:

Terrol Johnson

Senior Recruiter

[email protected]

To Qualify

Applicants should specifically address and demonstrate in their Cover Letter and Résumé how their education, training, and/or experience meet each of the following minimum qualifications:

+ Knowledge of the principles and practices of leadership and management, supervision, training, performance evaluation, operational and strategic planning, current business communication, public administration, program evaluation, budget preparation and administration, and fields related to the mission and purpose of the assigned organizational unit and Bureau/Office.

+ Knowledge of safety practices and regulations, and ability to lead a team in adhering to safe work practices and methods pertaining to the work.

+ Knowledge of relevant federal, state, and local laws, statutes, regulations, and ordinances, and the ability to analyze, interpret, explain, and apply them.

+ Ability to establish and maintain effective working relationships, communicate effectively, and coordinate and prioritize program activities with multiple stakeholders. Demonstrate tact, diplomacy, and patience, and gain cooperation through discussion and collaboration.

+ Ability to lead a diverse and multicultural workforce and make informed decisions with established policies and procedures that influence the daily operations of the unit and work of subordinate staff.

Applicants must also possess:

+ A valid state driver’s license and an acceptable driving record at the time of hire.

The Recruitment Process

STEP 1: Apply online between May 5 , 2025, and May 26 , 2025

Required Application Materials:

+ Cover letter.

+ Details are key! The city uses a merit-based system, so your cover letter should be thorough and specifically address each qualification listed in the "To Qualify" section of the job announcement. Your cover letter can exceed one page to ensure you can provide detailed information for every qualification. Follow the instructions, as a subject matter expert will be evaluating your details to confirm that you meet the minimum requirements.

+ Resume

+ Answer to Supplemental Questions (click on the Questions tab to preview the questions)

+ Optional Application Materials:

+ If you would like to request Veteran's Preference, please submit your Veteran documents (ex, DD214-Member 4, VA Benefit Letter, etc.) by the closing date of the recruitment.

+ Application Tips:

+ Your cover letter can exceed one page but no more than three to ensure you can provide detailed information for every qualification. A subject matter expert will evaluate your details to confirm that you meet the minimum requirements.

+ Your résumé should support the details described in your cover letter.

+ How We Determine Pay: The City of Portland is covered by the Oregon Equal Pay Act (https://www.oregon.gov/boli/workers/pages/equal-pay.aspx) . Your salary is determined based on the experience listed in your resume that is directly related and equivalent to the position for which you are applying. It is strongly encouraged to include any transferable experience (paid or unpaid, regardless of how recent) to ensure your offer is reflective of all your relevant experience.

+ E-mailed and/or faxed applications will not be accepted.

+ Do not attach any additional documents.

+ Please note that all completed applications for this position must be submitted no later than on the closing date and time of this recruitment.

+ You can use AI tools to assist with your job application, but please make sure to personalize your responses to supplemental questions. Avoid copying and pasting. We encourage the use of AI to generate ideas and then tailor them to reflect your own experiences and skills.

+ All applications must be submitted via the City's online application process.

BOLI: Equal pay For Workers: State of Oregon

Every worker must get equal pay for equal work regardless of gender, race, age, or other protected characteristics.

Step 2: Minimum Qualification Evaluation: Week of May 26 , 2025

+ An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and cover letter, weighted 100%.

+ Your resume and cover letter will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.

+ You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation results. Please read the City of Portland Administrative Rule 3.01 (https://www.portland.gov/policies/human-resources-administrative-rules/employment/hrar-301-recruitment-processes) for complete information.

+ Additional evaluation may be required prior to the establishment of the eligible list and/or final selection.

Step 3: Establishment of Eligible List: Week of June 2 , 2025

+ Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.

Step 4: Selection (Interview): TBD

+ The hiring bureau will review and select candidates to interview.

+ Please note that the selection process may take up to 90 days from the notification of being placed on the eligible list.

Step 5: Offer of Employment: TBD

Step 6: Start Date: TBD

+ A start date will be determined after all conditions of employment have been met.

*Timeline is approximate and subject to change*

Additional Information

Click here (https://www.portland.gov/bhr/career-center/recruitment-policy) for additional information regarding the following:

+ City of Portland Core Values

+ Recruitment Process - Work Status

+ Equal Employment Opportunity

+ Veteran Preference

+ ADA, Pregnancy, and Religious Accommodations

Did you know? The City of Portland has How to Apply Videos (https://tinyurl.com/pdxh2a) and offers How to Apply Classes (https://www.portland.gov/bhr/events) once per month. If you have questions after watching the videos you are invited to contact the recruiter listed on the announcement.

An Equal Opportunity/Affirmative Action Employer

A Career with the City of Portland offers many Employee Benefits

We offer a comprehensive benefits package, including but not limited to

+ Health Care (Medical, Vision and Dental)

+ Carrot Fertility

+ Wellness Benefits

+ Life Insurance

+ Long-term disability coverage to eligible employees and their families.

+ Employee Assistance Plan

+ Flexible Spending Accounts

+ Retirement

+ Oregon Public Employees Retirement System (PERS), including contributions to the PERS IAP plan paid by employer

+ Family Medical Leave

+ City Paid Parental Leave

AND SO MANY MORE!

Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers (https://www.portland.gov/bhr/benefit-offerings/benefits-quickstart-guide/benefit-plan-summaries-highlight-guides) .

01

Thank you for your interest in the City of Portland. We value your time and hope to make your application experience as positive as possible.

Your Cover Letter and Resume are an important step to assist us in the review for minimum qualifications for the posted vacancy.

In your Cover Letter, write specific and unique responses to address each of the minimum qualification listed in the "To Qualify" section. The information you provide must correctly reflect your work history/resume. A lack of information in your application materials to each of the minimum qualifications may result in elimination from the recruitment.

Note: Request for veterans' preference, please add a copy of your DD214 and/or Veteran's Benefit letter. All documents must be uploaded by the closing date and time of this announcement.

Have you read and understood all the information listed above?

+ No - If you have a questions, please contact the recruiter on the announcement.

+ Yes

02

Where did you first learn about this job opportunity? (If on a website or job board, please specify which one)

03

The City of Portland receives public records requests at times. Please indicate which response you find appropriate: (Answer will not disqualify you from the process)

+ My application was submitted with the understanding that the City of Portland would keep the information confidential and would only disclose the information if ordered to do so. I would not have submitted this application without the promise of confidentiality.

+ You may release my application; I am waiving confidentiality.

Required Question

Employer

City of Portland

Address

1120 SW 5th Ave, Room 987 Portland, Oregon, 97204

Website

http://www.portlandoregon.gov/jobs

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