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Job Summary

The HR Associate will perform administrative tasks and services to support effective and efficient operations of the organization’s Human Resources department.

Job Duties and Responsibilities

+ Completes departmental needs for I-9 compliance including verifying I-9 documentation, maintaining I-9 files, and staying current on I-9 policies.

+ Maintains accurate, detailed, and confidential records of departmental and employee information within the HRIS and SharePoint systems, ensuring date integrity and security.

+ Processes required paperwork for employee transfers, changes in job classification, salary increases, and other related employment matters.

+ Assists in planning and creating events for programs such as Wellness, DEI, and other various employee engagement and development programs.

+ Answers frequently asked questions from applicants and employees related to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.

+ Manages DISA, ASAP, OSCA and other employee testing services.

+ May assist with payroll functions including processing, answering employee questions, correcting processing errors, and distributing checks.

+ Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.

+ Maintains accurate and up-to-date human resource files, records, and documentation.

+ Maintains the integrity and confidentiality of human resources files and records.

+ Conducts or assists with new hire orientation.

+ Receives and distributes office mail and answers and directs departmental phone calls.

+ Schedules and organizes appointments and takes minutes during departmental meetings.

+ Proofreads or completes documents and correspondence produced by the department.

+ Performs various clerical functions including photocopying, mailing, scanning, and emailing documents.

+ Assists or prepares correspondence as requested.

+ Provides additional clerical support to the various areas of the HR department.

+ Acts as a liaison between the organization and external benefits providers and vendors, which may include health, disability, and retirement plan provider.

+ Performs other duties as assigned.

Job Specifications

Skills

+ Excellent verbal and written communication skills.

+ Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.

+ Excellent organizational skills and attention to detail.

+ Proficient with Microsoft Office Suite specifically Outlook, Word, SharePoint, Excel, and PowerPoint

+ Proficient ability to navigate various software programs.

+ Proficient with or the ability to quickly learn payroll management, Human Resources Information System (HRIS), and similar computer applications.

+ Bilingual (Spanish Speaking) Required.

Education

+ Required: High school diploma, GED or equivalent.

+ Preferred: Associate's or Bachelor's degree in Human Resources, Business Administration, Phycology, or Business related field.

Physical Requirements

+ Prolonged periods of sitting at a desk and working on a computer.

+ Must be able to lift 15 pounds at times

Salary Range

Salary is based on a combination of experience, education, and transferable skills, and fall within the range of $47,840 to $52,000.

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