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Sr Contract Admin Analyst, Lease Asset Management

Job ID

218308

Posted

06-May-2025

Service line

GWS Segment

Role type

Full-time

Areas of Interest

Administrative, Sales & Leasing

Location(s)

San Jose - California - United States of America

About the Role:

Under limited supervision, upholds the integrity of client’s global portfolio data for large, complex portfolio of properties. Maintains, organizes and reports on information regarding lease dates, dollar values and financial accounting transactions into a lease management software. Must have understanding of commercial real estate lease transactions and reviewing contracts. Must have experience in lease asset management for commercial properties.

Hybrid Role: 3 days in office in San Jose (Tuesday, Wednesday, Thursday).

What You’ll Do:

+ Perform data entry into QuickBase or System of Record pertaining to:

+ Ongoing obligations (obligation type, dates, milestones, costs, reminders)

+ 3rd Party Consultant contract data - cost, schedule, milestones

+ 3rd Party Agreements/Leases – obligations, lease terms, costs

+ Deliver key reports informing the business of critical dates, contract compliance requirements, and outstanding compliance requirements.

+ Deliver ad-hoc reports for management and site leads.

+ Deliver reports prepared for Client leadership on a monthly/quarterly cadence reflecting portfolio statistics and metrics.

+ Create dashboards and client reports; track progress and status of services provided.

+ Deliver metrics and statistics in a mutually agreed upon format.

+ Manage key dates, obligations and milestones and provide appropriate notifications to Management/Site leads of those obligations.

+ Measure and report on data completeness per Data Compliance Standards, as updated from time to time, to Client.

+ Track payables with the lease contracts in portfolio. Process client rent rolls utilizing the database.

+ Review incoming invoices for errors/accuracy with lease documents and ensure correct coding. Review profit center reports for accuracy.

+ Prepare and distribute periodic and ad hoc reports in a timely, accurate manner. Design reports utilizing various report writers, G Suite. Review standard reports prepared by team members for accuracy.

+ Prepare and distribute critical date reports; maintain tickler system for tracking important dates and tasks.

+ May perform annual operating expense reconciliations, monitor audit windows and audit requirements contained in the lease documents.

+ Create and maintain client lease files ensuring they contain current, accurate information. Cross-check and review work of peers to ensure quality and accuracy of data.

+ Coordinate business reviews with the landlords/service providers including creating presentations and managing progress on action items.

+ Perform other duties as assigned.

What You’ll Need:

+ Bachelor's Degree preferred with 2-5 years of relevant experience. In lieu of a degree, a combination of experience and education will be considered.

+ Understanding of existing procedures and standards to solve slightly complex problems.

+ Ability to analyze possible solutions using technical experience to apply appropriate judgment and precedents.

+ In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.

+ Strong organizational skills with an inquisitive mindset.

+ Intermediate knowledge of computer software and hardware (i.e. Google Sheets, Google Docs, Google Slides, and any Google Looker Studio and/or building Dashboard experience is a plus!). Should have extensive experience building and maintaining complex spreadsheets using Google Sheets and formulas. Ability to work well under pressure. Advanced organizational skills. We are looking for a self-starter.

\#GWSFMS

Why CBRE?

When you join CBRE you will have the support and resources of a global firm where an entrepreneurial mentality is encouraged. You'll realize your potential with exciting work, fast-paced assignments, an environment of constant learning and dedication to results! To enable your success, we provide the best tools, training and leaders in the industry.

Our culture is built on ourRISE (https://www.cbre.com/about-us/culture-and-history) values and reflects the needs and perspectives of our clients and our people. Our work is guided by our North Star: Crafting the real estate solutions of tomorrow, so businesses and people thrive.

Coming to work for CBRE, you will receive a comprehensive benefits package, 401k, and extraordinary perks such as career growth and longevity!

Disclaimer

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the Sr Contract Admin Analyst position is $75,000 annually and the maximum salary for the Sr Contract Admin Analyst position is $90,000 annually. The compensation offered to a successful candidate will depend on their skills, qualifications, and experience. This role will provide the following benefits: 401(K), Dental insurance, Health insurance, Life insurance, and Vision insurance.

**Equal Employment Opportunity:** CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

**Candidate Accommodations:** CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [email protected] or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).

CBRE GWS

CBRE Global Workplace Solutions (GWS) works with clients to make real estate a meaningful contributor to organizational productivity and performance. Our account management model is at the heart of our client-centric approach to delivering integrated real estate solutions. Each client is entrusted with a dedicated leader and is supported by regional and global resources, leveraging the industry's most robust platform. CBRE GWS delivers consistent, measurably superior outcomes for our clients at every stage of the lifecycle, and across industries and geographies.

Find out more (https://www.cbre.com/real-estate-services/directory/global-workplace-solutions)

CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)