• Executive Assistant

    Robert Half Office Team (New York, NY)


    Description We are looking for a detail-oriented Executive Assistant to join a non-profit organization in New York, NY on a contract basis. This role requires exceptional organizational skills, the ability to manage multiple priorities, and a proactive approach to supporting executive-level operations. The ideal candidate will excel in administrative functions and demonstrate proficiency in key software tools.

    Responsibilities:

    • Provide comprehensive administrative support to executives, including managing schedules, coordinating meetings, and organizing travel arrangements.

    • Handle correspondence, draft communications, and maintain accurate records to ensure seamless operations.

    • Utilize Microsoft Office tools, especially Excel, for reporting and data management tasks.

    • Manage electronic document signing processes using DocuSign and ensure timely completion of required approvals.

    • Assist with the use of CRM systems to track and organize stakeholder interactions.

    • Coordinate conference calls and virtual meetings, ensuring all logistical needs are met using platforms like Cisco Webex.

    • Maintain and update timekeeping records using Kronos or similar systems.

    • Oversee calendar management to prioritize and align executive commitments.

    • Support financial processes by utilizing tools such as ADP and Concur for payroll and expense tracking.

    • Collaborate with team members to ensure efficient workflow and communication across departments. Requirements • Proven experience as an Executive Assistant or similar administrative role.

    • Proficiency in Microsoft Office Suite, especially Excel, and familiarity with DocuSign.

    • Knowledge of CRM systems and timekeeping platforms, such as Kronos.

    • Strong command of tools like Cisco Webex Meetings and Concur for meeting coordination and expense management.

    • Excellent organizational and calendar management skills.

    • Clear and precise communication abilities, both written and verbal.

    • Ability to multitask and prioritize tasks effectively in a fast-paced environment.

    • Experience in financial services tools like ADP is an advantage. TalentMatch®

     

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

     

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

     

    All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

     

    • 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .