• Accounting Assistant

    Robert Half Accountemps (Reno, NV)


    Description

    We are seeking a detail-oriented and proactive Accounting Assistant to support the Project Manager of a general contracting company. The ideal candidate will assist in managing project budgets, processing financial transactions, and ensuring all accounting and administrative tasks are completed accurately and in a timely manner. This position requires strong organizational skills, the ability to multitask, and familiarity with construction project accounting.

    Key Responsibilities

    1. Financial Management Support:

    + Assist the Project Manager in monitoring project budgets to help ensure financial goals are met for each construction project.

    + Process invoices, expense reimbursements, and accounts payable/receivable transactions related to specific projects.

    + Prepare and submit change order documentation and track the associated impacts on project budgets.

    + Ensure accurate job cost reporting and analyze project financial data for trends or discrepancies.

    2. Documentation and Reporting:

    + Maintain organized records for project-related financial documentation such as invoices, purchase orders, contracts, and subcontractor agreements.

    + Prepare financial summaries and reports to provide to the Project Manager on project status, budget variances, and upcoming expenses.

    + Perform reconciliation of project-related accounts to ensure financial accuracy.

    3. Communication and Coordination:

    + Coordinate with subcontractors and vendors to ensure timely processing of invoices and payments.

    + Collaborate with the Project Manager to resolve billing or payment issues with clients or vendors.

    + Assist in preparing financial documents for client meetings, audits, or bid submissions.

    4. Administrative Oversight:

    + Help the Project Manager track key project deadlines, budgets, and financial milestones.

    + Perform general clerical tasks, such as filing, correspondence, and data entry relating to project accounting.

    + Maintain compliance with company policies and procedures, as well as any industry or government building codes related to accounting functions.

    5. Software and Systems:

    + Utilize construction-specific accounting software (e.g., Sage, Procore) and/or standard systems like QuickBooks and Excel to input and manage financial data.

    + Maintain familiarity with ERP systems and tools used within the general contracting industry.

    Requirements

    + High school diploma or equivalent required; Associate's or Bachelor's degree in Accounting, Finance, or related field preferred.

    + 1-3 years of accounting experience, preferably in construction or project-based environments.

    + Proficiency in Microsoft Excel and accounting software such as QuickBooks or construction ERP tools.

    + Strong communication skills with the ability to interact professionally with stakeholders such as vendors, subcontractors, and project teams.

    + Exceptional attention to detail and ability to work under deadlines in a fast-paced environment.

    + Familiarity with construction project terms and processes is a plus but not required.

     

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

     

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

     

    All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

     

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