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Job Title: Receptionist

Job Description

We are seeking a dedicated and professional Receptionist to join our team. The ideal candidate will be responsible for greeting individuals entering the establishment, directing them to their destinations, and providing general administrative support. The role requires managing mail, courier deliveries, and FedEx shipments, as well as maintaining office and kitchen supplies. Additionally, the Receptionist will coordinate meetings and travel for executives and other leadership team members while ensuring the office and common areas are clean and organized.

Responsibilities

+ Greet persons entering the establishment, determine the nature and purpose of their visit, and direct or escort them to specific destinations.

+ Collect, sort, distribute, and prepare mail, messages, and courier deliveries.

+ Answer incoming calls, screen and forward calls, and provide information per company guidelines.

+ Manage all outgoing FedEx shipments for both on-site and remote staff members.

+ Maintain sufficient office and kitchen supplies, order and replenish inventory as needed, and communicate with purchasing as necessary.

+ Provide full on-site administrative support to remote staff members.

+ Maintain office and conference room calendars and coordinate meetings and travel for executives, leadership team members, and Board level stakeholders.

+ Clean, maintain, and organize the general office including the reception area, conference room, kitchen, common areas, and storage space.

+ Provide general administrative support such as proofreading, formatting, and editing documents; copying; filing; emailing; faxing; gathering signatures; etc.

Essential Skills

+ Customer service and receptionist experience

+ Administrative support skills

+ Proficiency in Microsoft Office products

+ Excellent organizational and time management skills

+ Strong written and verbal communication skills

+ Ability to maintain a prompt and reliable work schedule

+ Proven aptitude in interpersonal communication with professional etiquette

Additional Skills & Qualifications

+ Bachelor's degree in Business, Human Resources, Communications, Finance, or related

+ Solid computer skills

+ Team mentality and willingness to help where needed

Work Environment

This full-time, on-site role is located on the 6th floor, requiring the ability to climb stairs if the elevator is malfunctioning. Work hours are Monday to Friday with a flexible start time between 7-8am.

Pay and Benefits

The pay range for this position is $22.00 - $24.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Cleveland,OH.

Application Deadline

This position is anticipated to close on May 20, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.