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ADMINISTRATIVE ASSISTANT II-SES - 42000057

Date: Apr 30, 2025

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce\_operations/human\_resource\_management/for\_job\_applicants/e\_verify) .

Requisition No: 852109

Agency: Agriculture and Consumer Services

Working Title: ADMINISTRATIVE ASSISTANT II-SES - 42000057

Pay Plan: SES

Position Number: 42000057

Salary: $45,000.00 - $51,500.00

Posting Closing Date: 05/13/2025

Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)

ADMINISTRATIVE ASSISTANT II-SES

FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES

OFFICE OF THE INSPECTOR GENERAL

*OPEN COMPETITITVE OPPORTUNITY*

CONTACT

Alexandra Soteros, 850-245-1360

MINIMUM REQUIREMENTS:

A bachelor's degree from an accredited college or university and two (2) years of administrative experience.

A master's degree from an accredited college or university can substitute for one year of the required experience.

Administrative or clerical experience can substitute on a year-for-year basis for the required college education.

An equivalent combination of education and experience which equals six (6) years can substitute for the above requirements.

EDUCATIONAL NOTE: Graduates utilizing education attained in the United States to meet the minimum requirements of a position will not be appointed until verification of the applicable degree has been obtained. Foreign trained graduates utilizing a degree attained outside of the United States to meet the minimum requirements of a position must be prepared to provide a copy of a credential evaluation conducted by an Approved Credential Evaluation Agency. A list of approved agencies can be viewed at “Approved Credential Evaluation Agencies, Florida Department of Education.”Approved Credential Evaluation Agencies (fldoe.org) (https://www.fldoe.org/teaching/certification/foreign-trained-grads/approved-credential-evaluation-agencie.stml)

Please Note:There will be a numerically based work sample administered with an established minimum required passing score to all eligible candidates in order to move to the next phase of consideration.

*ATTENTION CANDIDATES*

To be considered for a position with the Florida Department of Agriculture and Consumer Services:

+ All fields in the Candidate Profile must be completed (an attached resume is not a substitution for the information required on the candidate profile).

+ Work history, duties and responsibilities, hours worked, supervisor, and formal education fields, etc. must be filled out to determine qualifications for this position.

+ Responses to Qualifying Questions must be verifiable in the Candidate Profile.

The Florida Department of Agriculture and Consumer Services values and supports

employment of individuals with disabilities. Qualified individuals with disabilities are

encouraged to apply.

NOTES:

Successful applicant must pass a background screening, including fingerprinting, as a condition of employment.

JOB DUTIES:

The incumbent in this position performs administrative activities that involve independently planning administrative objectives and priorities. Duties include planning, initiating and carrying out a variety of complex administrative activities in a highly responsive and confidential manner. This position reports directly to the Chief of Investigative Services and supports the Office of Inspector General (OIG).

Receives incoming telephone calls and correspondence from internal and external stakeholders and routes appropriately. Answers inquiries as needed, which may involve the interpretation of policies and procedures. Recommends resolution of incoming correspondence and coordinates the responses in a timely and effective manner. Prepares drafts of memoranda, correspondence, reports and other material as needed. Maintains files, correspondence, documents and reports, both in electronic and print format. Maintains OIG division update for dissemination to Commissioner.

Procures services, supplies, training, and equipment to meet the operational needs of the OIG. Utilizes department administrative payments processing system to process purchase requisitions and pay invoices in accordance with department policy within established timeframes for the OIG. Reconciles all OIG disbursements each month. Reviews and assists with purchasing card charges for the OIG within the PCard system.

Enters case information into the investigative database, spreadsheets and OIG correspondence log. Conducts administrative tasks associated with investigative case procedures. Compiles, verifies, coordinates, and reports case related information to assist investigators. Provides research assistance for investigators utilizing multiple software, databases and department resources as requested. Produces reports and investigative statistics as requested.

Serves as OIG Public Records liaison. Receives and responds to OIG public records requests; coordinates and distributes responses in a timely manner. Serves as Records Management Liaison. Performs annual records inventory and schedules records for purging.

Serves as OIG Travel Liaison. Enters travel authorization and reimbursement requests in the travel management system as requested. Schedules meetings and makes travel arrangements for the OIG as needed.

Reviews monthly vehicle logs for the OIG and enters data into the fleet information management system; updates changes in assigned vehicle and driver information. Reconciles charges with vehicle logs each month.

Serves as a Notary Public for the OIG.

Performs other duties as necessary.

The Benefits of Working for the State of Florida

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

+ Annual and Sick Leave benefits;

+ Nine paid holidays and one Personal holiday each year;

+ State Group Insurance coverage options, including health, life, dental, vision and other supplemental insurance options;

+ Retirement plan options, including employer contributions (For more information, please visit www.myfrs.com ;)

+ Flexible Spending Accounts;

+ Tuition waivers;

+ And more!

For a complete list of benefits, visit www.mybenefits.myflorida.com .

For an estimate of the total compensation package for this position, please visit the“Total Compensation Estimator Tool”located above under the “Posting Closing Date.”

SPECIAL NOTES:

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Location:

TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32399 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US, 32302 TALLAHASSEE, FL, US, 32310 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32317

Nearest Major Market:Tallahassee