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Title: Senior Administrative Coordinator

Schedule: M-F Full Time

Type: Contract

Responsibilities:

Play a pivotal role in providing support to 3 executives on the Leadership team, as well as collaborating with other admins and Cambridge-site colleagues to facilitate site events, activities and logistics.

+ Managing calendars for three busy executives including managing meeting logistics, assisting in creating agendas, keeping meeting minutes, keeping track of action items.

+ Assisting with preparing presentation slides in PowerPoint.

+ Serving as the point of contact for scheduling complex cross-functional meetings between sites.

+ Organizing team events, book travel (air, ground, hotel), and complete expense reports as needed.

+ Serving as a point of contact within group for company policies and procedures to ensure compliance, as well as internal resources and tools.

+ Supporting ad-hoc departmental projects including activities and events focused on company ERGs, social committee, etc.

+ Catering orders for larger meetings as needed.

+ Assisting with audio/visual technology support for meetings and townhalls

Requirements:

+ Associate's/Bachelor's degree is strongly preferred.

+ 2+ years of biotech or pharmaceutical industry experience preferred.

+ 5+ years of relevant administrative experience.

+ Advanced knowledge and proficiency in MS Office, SharePoint, Concur, and teleconference systems with the ability to assist with advanced troubleshooting is required.

+ Have the ability to maintain efficient communication between internal departments.

+ Have strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

+ Can anticipate future potential conflicts and needs and resolve in a timely manner.

+ Have experience working with senior leadership teams in a complex and ambiguous work environment.

+ Strive to achieve operational efficiency and a positive working environment.

+ Have strong analytical and problem-solving skills and ability to appropriately navigate multi-faceted and complex issues.

Benefits

System One offers eligible employees health and welfare benefits coverage options, including medical, dental, vision, spending accounts, life insurance, voluntary plans, and participation in a 401(k) plan.

Ref: #558-Scientific

System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.