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Job Title: HR CoordinatorJob Description

The HR Coordinator role is pivotal in supporting the Human Resources Department by assisting the HR Director and HR Generalists. This position provides primary counter assistance to employees and handles various administrative tasks. Key duties include tracking grievances, job bids, layoffs/recalls, and disciplinary actions.

Responsibilities

+ Provide primary counter assistance for hourly employees, including handling inquiries about I.D. photos, address/phone changes, tax forms, benefits, and retirement processing.

+ Offer clerical support to the HR Manager and Generalists by planning and scheduling meetings, tracking salaried overtime, purchasing office supplies, and maintaining personnel files.

+ Monitor disciplinary actions to ensure proper procedures are followed, maintaining logs in SAP, and filing disciplinary forms promptly.

+ Track attendance for hourly employees and collaborate with Timekeeping and supervisors for accurate disciplinary actions.

+ Maintain job bid logs, emergency day logs, grievance files, and bulletin boards.

+ Distribute Union copies of layoffs, terminations, disciplinary actions, seniority lists, and job postings, as well as process personnel movement in SAP.

+ Act as backup to the Personnel Scheduler.

+ Adhere to safety and environmental objectives, reporting incidents, maintaining compliance, and referring to related procedures and programs.

Essential Skills

+ 1+ year of HR experience or 5+ years of strong administrative/secretarial experience

+ High School Diploma

+ Excellent computer skills in Microsoft Word, Excel, Outlook, and PowerPoint

+ Experience with employee-facing interactions and inquiries

+ Great communication and written skills

Additional Skills & Qualifications

+ HR experience within manufacturing, distribution, or industrial sectors

+ Knowledge of Attendance, Time & Expense, Safety & Environmental policies

+ Understanding of Labor/Union laws

+ Bilingual in Spanish

+ Experience with SAP and HR systems

+ Payroll, HR policy, union law, benefits administration, onboarding, employee relations, policy compliance

+ Effective data entry and order supply management

+ Proficiency in new hire orientation and employee engagement

Work Environment

The HR Coordinator will work closely with the HR Director and two HR Generalists. The position offers significant growth and learning opportunities, with a strong focus on internal promotions. The work schedule is flexible, with a typical shift starting between 8 AM and 9 AM and ending between 5 PM. The work environment is fast-paced and dynamic, providing ample opportunities for professional development.

Pay and Benefits

The pay range for this position is $26.00 - $28.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Franklin Park,IL.

Application Deadline

This position is anticipated to close on May 21, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.