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Details

**Open Date** 05/05/2025

**Requisition Number** PRN41824B

**Job Title** Development Specialist

**Working Title** Event Manager/Event Producer

**Job Grade** D

**FLSA Code** Administrative

**Patient Sensitive Job Code?** No

**Standard Hours per Week** 40

**Full Time or Part Time?** Full Time

**Shift** Day

Work Schedule Summary

Monday – Friday 8am-5pm with flexibility for nights and weekends as required for events.

**VP Area** President

**Department** 00289 - Development

**Location** Campus

**City** Salt Lake City, UT

**Type of Recruitment** External Posting

**Pay Rate Range** 60000 to 65000

**Close Date** 06/30/2025

Priority Review Date (Note - Posting may close at any time)

Job Summary

The University of Utah Advancement Team is seeking a skilled and detail-driven Event Manager to help plan and execute impactful events that advance the University’s mission of engagement, philanthropy, and institutional pride.

As an Event Manager, you will collaborate with internal and external stakeholders to design and execute a wide range of events — from intimate donor dinners to major public celebrations. This is an exciting opportunity for someone who thrives in a fast-paced, collaborative environment and has a passion for creating memorable experiences.

Responsibilities

The University of Utah Advancement Team is seeking a dynamic, detail-oriented Event Manager to join our passionate team of professionals. This position plays a key role in planning and executing high-impact events that support the University’s mission of fostering engagement, philanthropy, and institutional pride.

As an Event Manager, you will collaborate with internal and external stakeholders to design and execute a wide range of events — from intimate donor dinners to major public celebrations. This is an exciting opportunity for someone who thrives in a fast-paced, collaborative environment and has a passion for creating memorable experiences.

Key Responsibilities

+ Plan, coordinate, and execute university advancement events, including donor recognition receptions, scholarship events, building dedications, and more

+ Manage event budgets, timelines, contracts, and vendor relationships

+ Partner closely with University leadership, donors, and key stakeholders to deliver seamless and impactful experiences

+ Oversee event logistics with event coordinator including catering, AV, venue setup, guest lists, parking/transportation, and printed materials

+ Provide on-site leadership and support during events, ensuring smooth execution

+ Prepare post-event reports, manage follow-up communications, and track ROI

+ Use the Advancement CRM , project management and event marketing tools

+ Work proactively to understand and navigate the university’s complex administrative and academic structures

Minimum Qualifications

+ Bachelor’s degree or equivalent professional experience

+ 3+ years of event planning and management experience, preferably in higher education, nonprofit, or related fields

+ Strong organizational skills with attention to detail and ability to manage multiple projects simultaneously

+ Excellent interpersonal, communication, and negotiation skills

+ Ability to work collaboratively with a wide range of personalities and stakeholders

+ Proficiency in event planning software, Microsoft Office Suite, and comfort with CRM /database tools

+ Availability to work evenings and weekends as required

Preferences

**Type** Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.