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Administrative Coordinator

Administrative

Michigan - USA

Posted: 05/07/2025 | Accepting Until: 06/07/2025 | Positions Available: 1

Job Responsibilities

Responsibilities:

+ Assist with managing travel arrangements and proactively coordinate the pre-planning of trips including arranging appropriate travel, Visas, agendas and necessary contacts, country information, marketing materials, and other necessary preparations.

+ Assist with managing external contacts, proactively understand who they are, those that are priority contacts and keep track of periodic communication needed for priority contacts.

+ Update schedules as directed, ensure that they know their schedules in advance, keep appointments and meetings on time or change schedules when necessary.

+ Work with and manage information of a confidential nature requiring considerable discretion, judgment, tact, and diplomacy.

+ Analyze problems, determine approach, compile, and analyze data, and prepare reports/recommendations.

+ Support in the preparation of agendas and correspondence for staff and business meetings and maintain records and files of current and post projects, operations, and decisions for review of the Executive Administrator.

+ Work with spreadsheet, database, presentation, and word processing software packages in the preparation of requested documents.

+ Maintain and update confidential records, reports, files, databases & financial data.

+ Assist with scheduling, coordinating, producing materials, facilitating projects and other administrative support as directed.

+ Closely monitor all incoming information to quickly understand presenting issues. Refer matters to the Executive Administrator in the organization for action and follow up to ensure proper disposition.

+ Work with spreadsheet, database, presentation, and word processing software packages in the preparation of requested documents.

+ Perform data entry functions to process invoices, purchase orders, billing, and other duties as required.

Job Requirements

Job Requirements:

+ Self-motivated and directed, with the ability to effectively prioritize and execute tasks in a high-pressure environment.

+ Computer proficient, experience with Microsoft office required

+ Strong ethics, integrity and leadership qualities that inspire trust and confidence

+ Strong interpersonal skills, with the ability to communicate and manage well at all levels of the company

+ Strong written and oral communication skills

+ Ability to prioritize and respond effectively to meet deadlines.

+ Excellent detail, organizational, and critical thinking skills.

+ Strong project management and time management skills.

Qualifications:

+ Minimum of 10 years of experience in a professional business setting,

+ High level of business acumen and critical thinking required.

+ Excellent organizational, interpersonal, written, and verbal communication skills.

+ Demonstrated experience handling and maintaining confidential information.

+ Strong computer systems experience including expert level in all Microsoft Office products.

Education:

+ Bachelor’s degree or equivalent experience

Reasoning Ability

Ability to apply common sense understanding, follow detailed and involved written or oral instructions. Ability to deal with problems involving multiple variables in standardized and unstandardized situations.

Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be provided to enable individuals with disabilities to perform the essential functions.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be provided to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit. The employee is required to frequently stand, walk, reach, and use hand to finger, handle, or feel objects, tools, or controls. The employee is occasionally required to walk, reach with hands and arms, stoop, kneel, twist crouch, or crawl, and communicate with co-workers.

The employee must regularly lift and/or move up to ten (10) pounds, frequently lift and/or move up to fifteen (15) pounds, and occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus.

Trijicon is an Equal Opportunity employer compliant with applicable State and Federal laws. U.S. Citizenship or permanent residency required. We offer a competitive salary and benefits package.

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