"Alerted.org

41039BR

Extended Job Title:

Associate Director - Administration (ISCE)

Position Description:

Performs administrative duties in the management and coordination of a large specialized project and program. Under general supervision, performs varied and complex administrative duties requiring independent judgment and the application of established policies and procedures. May provide supervision and direction to clerical, paraprofessional or professional staff members.

Requisition ID:

41039BR

Travel Required:

Up to 25%

Major/Essential Functions:

The Associate Director will work within the Institute of Sustainability and Circular Economy (ISCE) and CASFER Engineering Research Center (https://www.casfer.us) under the direction of the Center Director and Managing Director, collaborating closely with CASFER institutional partners. This position will oversee comprehensive HR and financial, operational, and administrative functions, ensuring compliance with institutional and funding agency policies. The Associate Director will coordinate the HR operations of the center, overseeing multiple concurrent projects, lead the preparation of financial and HR reports, oversee budget tracking and resource allocation, and support the development and submission of large, complex funding proposals.

The role demands expert financial and administrative management skills to support CASFER’s multi-institutional research activities, ensure smooth center operations, and enable strategic decision-making. The candidate will join a dynamic, multi-institutional leadership team dedicated to advancing CASFER and ISCE mission and impact.

Key Skills Required:

+ Expertise in human resources management.

+ Expertise in financial management including preparation of detailed reports, budgets, graphical financial analyses.

+ Strong knowledge of Microsoft Excel (advance user, pivot tables, complex spreadsheets), PowerBi (preferred), Cognos and Brassring.

+ Experience designing and managing interactive financial dashboards for real-time budget tracking and resource allocation

+ Demonstrated ability to oversee human resources operations, including recruitment, performance evaluations, merit review processes and salary planning.

+ Proficiency with procurement, reimbursement, and financial reconciliation processes, including purchasing cards, equipment orders, contracts, and vendor management

+ Experience with proposal development coordination, including timeline tracking, content management, compliance checklists, and submission of major multi-institutional proposals

+ Excellent written and verbal communication skills

+ Advanced organizational and project management abilities, including experience with platforms like Asana, Microsoft Project, OneDrive, or similar tools

+ Analytical problem-solving skills with a strategic, solutions-oriented approach to operational challenges

+ Demonstrated ability to work independently and collaboratively across multi-institutional teams

+ Proven ability to meet critical deadlines and manage multiple priorities in a fast-paced, dynamic research environment

+ High level of professionalism, adaptability, and attention to detail in financial and administrative operations

Grant Funded?:

Yes

Minimum Hire Rate:

4186.00

Pay Basis:

Monthly

Work Location:

Lubbock

Preferred Qualifications:

Master degree in business, accounting or human resources; 5 years of finance, accounting and or human resources experience; grant accounting and reporting experience.

Department:

ISCE

Required Attachments:

Resume / CV

Job Type:

Full Time

Job Group:

First line Managers

Shift:

Day

Required Qualifications:

Bachelor's degree in the area of specialization or closely related field. Four years of related administrative and technical experience. Additional job related education may be substituted for the required experience on a year-for-year basis.

Does this position work in a research laboratory?:

No

Safety Information:

Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.

Pay Statement:

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan by visiting www.depts.ttu.edu/hr/payplan.

EEO Statement:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.

About the University:

Established in 1923, Texas Tech University is a Carnegie R1 (very high research activity) Doctoral/Research-Extensive, Hispanic Serving, and state-assisted institution. Located on a beautiful 1,850-acre campus in Lubbock, a city in West Texas with a growing metropolitan-area population of over 300,000, the university enrolls over 40,000 students with 33,000 undergraduate and 7,000 graduate students. As the primary research institution in the western two-thirds of the state, Texas Tech University is home to 10 colleges, the Schools of Law and Veterinary Medicine, and the Graduate School. The flagship of the Texas Tech University System, Texas Tech is dedicated to student success by preparing learners to be ethical leaders for a diverse and globally competitive workforce. It is committed to enhancing the cultural and economic development of the state, nation, and world.

About Lubbock:Referred to as the “Hub City” because it serves as the educational, cultural, economic, and health care hub of the South Plains region, Lubbock boasts a diverse population and a strong connection to community, history, and land. With a mild climate, highly rated public schools, and a low cost of living, Lubbock is a family-friendly community that is ranked as one of the best places to live in Texas. Lubbock is home to a celebrated and ever-evolving music scene, a vibrant arts community, and is within driving distance of Dallas, Austin, Santa Fe, and other major metropolitan cities. Lubbock’s Convention & Visitors Bureau provides a comprehensive overview of the Lubbock community and its resources, programs, events, and histories.