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ESSENTIAL DUTIES AND RESPONSIBILITIES

Under the general supervision of the Senior Billing and Compliance Manager, the Billing Specialist is responsible for financial and administrative functions to ensure accuracy and efficiency in invoicing and collecting grant/contract receivables. Additionally, they will prepare and monitor grant/contract expenditure reporting as well as assist in recognizing budget spending and the need for modifications. Specific duties and responsibilities include:

+ Prepare assigned monthly/quarterly vouchers to funders

+ Maintain voucher/reporting schedule for assigned grants and contracts

+ Review reasonableness and allowability of expenses charged to grants and contracts

+ Audit preparation for internal and external auditors of grants and contracts

+ Maintain grant portfolios in audit-ready condition

+ Assist divisions with budget preparation

+ Conduct regular general ledger analysis for programs related to sponsored awards

+ Work with Payroll and Accounts Payable to gather data related to voucher preparation

+ Review general ledgers and prepare any necessary journal entries

+ Review and reconcile cash receipts/client contributions

+ Maintain templates for monthly budget to actual analysis

+ Prepare sub-contractor agreements and monthly invoices

+ Review aged receivables

+ Respond to inquiries from funders, colleagues, and others promptly

+ Other related duties as assigned

COMPETENCIES

+ Experience with NYC agencies preferred (DEP, DFTA, HPD, DOE, HRA, DYCD, etc.)

+ Experience with NYS agencies preferred (DOE, DOH, DOP, OASAS, OCFS, etc.)

+ Ability to work independently

+ Excellent verbal and written communication skills

+ Ability to organize and prioritize workload to meet deadlines

+ Ability to be meticulous with very strong attention to detail

+ Basic accounting skills

+ Excellent interpersonal skills with the ability to maintain positive relationships with staff and external contacts

+ Proficient in Microsoft Office Suite, specifically Excel

+ Yardi systems experience is a plus

+ Ability to problem solve and manage time effectively

+ Commitment to RiseBoro’s mission, vision, and values

+ Ability to understand the concepts of institutional and structural racism and bias and their impact on underserved and underrepresented communities

+ Commitment to work that supports communities that have experienced systemic oppression and bias (i.e., people of color, LGBTQ+ people, immigrants, justice-involved persons, etc.)

EDUCATION and EXPERIENCE

+ High School diploma or equivalent with 1-2 years of related experience is required

+ Associate degree or vocational school training preferred

Qualifications

It is the policy of RiseBoro to provide equal employment opportunity to all employees and applicants for employment. No individual will be discriminated against on the basis of race, color, age, creed, religion, national origin, citizenship status, political or union affiliation, marital or partnership status, sex, sexual orientation or affectional preference, gender identity, familial status, genetic information or predisposition or characteristic, disability, status as a victim of domestic violence, status as a veteran or member of the U.S. military and related obligations, or any other characteristic protected by law. This policy applies to all terms and conditions of employment, including but not limited to, recruitment, hiring, job placement, compensation, benefits, training and apprenticeship, employee development, promotion, demotion, discipline, transfer, lay-off and recall, and termination. RiseBoro makes reasonable accommodations based on religion and/or disability as required by law, and requests for accommodation are to be directed to the Human Resources Department.