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OCRIM Training and Exercise Manager (Administrative Officer 3)

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OCRIM Training and Exercise Manager (Administrative Officer 3)

Salary

$66,250.00 - $100,636.00 Annually

Location

Dauphin County, PA

Job Type

Non-Civil Service Permanent Full-time

Job Number

N-2025-24532

Department

Executive Offices

Division

EX OA Ofc of Cntnty Rcds Info

Opening Date

04/30/2025

Closing Date

5/9/2025 11:59 PM Eastern

Job Code

08650

Position Number

50311475

Union

Non-Union

Bargaining Unit

A3

Pay Group

ST08

Bureau / Division Code

00811020

Bureau / Division

Office of Continuity and Records Information Management

Worksite Address

613 North Street

City

Harrisburg, Pennsylvania

Zip Code

17120

Contact Name

Kirsten Cohick

Contact Phone

717.705.9286

Contact Email

[email protected]

+ Description

+ Benefits

+ Questions

THE POSITION

Do you have experience designing and facilitating training and exercise programs for staff? If so, consider joining the Office of Administration (OA), Office of Continuity and Records Information Management (OCRIM) as a Training and Exercise Manager. This role allows you to utilize your background to organize training programs, ensuring employees have a thorough understanding of regulations and policies to support the continuity and enterprise records management programs. If you have strong communication skills and a knack for organization, we highly encourage you to apply today!

DESCRIPTION OF WORK

As a Training and Exercise Manager, you will be responsible for overseeing development of Homeland Security Exercise Evaluation Program (HSEEP)-compliant exercises including documenting after-action reports and initiating continuous improvement efforts. You will have the opportunity to work closely with the Enterprise Records and Information Manager to develop specific training and maintain the Commonwealth’s General Records Retention and Disposition schedules. Work involves collaborating with agencies, field offices, and third parties to provide technical assistance and educate staff regarding the rules, regulations, and policies pertaining to the creation, maintenance, storage, scheduling, transfer, retention, and disposition of all records. Within this role, you will work with designated Continuity of Operations (COOP) Managers, to evaluate their unique operations and determine how to meet their needs by developing plans, gathering data, and preparing exercises regarding the use, maintenance, and storage of plans and tools. Additional responsibilities include:

+ Instructing FEMA continuity courses

+ Assisting with maintaining the Capitol Complex Emergency Evacuation Plan

+ Serving as an alternate Agency Representative to the Pennsylvania Emergency Management Agency (PEMA) and the Commonwealth Response Coordination Center (CRCC)

+ Assisting with the enterprise-wide Directives Management System program and Sunshine Act Public Meeting Notices online system

+ Assisting with general office management duties

+ Serving as the backup Agency COOP Manager

Interested in learning more? Additional details regarding this position can be found in the position description. (https://careers.employment.pa.gov/pd/PD\_NEOGOV.asp?p=50311475)

Work Schedule and Additional Information:

+ Full-time employment

+ Work hours are 9:00 AM to 5:00 PM, Monday - Friday, with a 30-minute lunch.

+ Telework: You may have the opportunity to work from home (telework) part-time, up to 2 days per week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg.

+ You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

+ One year as an Administrative Officer 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration);or

+ Four years of experience in progressively responsible and varied office management of staff work in public or private organization, including experience in personnel management budgeting or procurement; and such training as may have been gained through graduation from a four-year college or university;or

+ Any equivalent combination of experience and training.

Additional Requirements:

+ You must have experience with training and exercise-related functions, especially with a focus on continuity and/or emergency management.

+ You must have experience with the Homeland Security Exercise Evaluation Program (HSEEP) - completion of E/K/L-146: Homeland Security Exercise Evaluation Program course.

+ You must be able to perform essential job functions.

Preferred Qualifications (not required):

+ Completion of FEMA IS-100, IS-200, IS-700, IS-800, and IS-2200

How to Apply:

+ Resumes, cover letters, and similar documents willnotbe reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education

+ If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.

+ Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.

+ Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

+ Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans’ Preference tab or contact us at [email protected] .

Telecommunications Relay Service (TRS):

+ 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

Learn more about our Total Rewards by watching this shortvideo (https://www.youtube.com/embed/HtcSRnndflc?rel=0) !

See the total value of your benefits package by exploring ourbenefits calculator.

Health & Wellness

We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.*

Compensation & Financial Planning

We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options.

Work/Life Balance

We know there’s more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.*

Values and Culture

We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.

Employee Perks

Sometimes, it is the little “extras” that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships.

For more information on all of these Total Rewards benefits, please visitwww.employment.pa.gov and click on the benefits box.

*Eligibility rules apply.

01

Have you been employed by the Commonwealth of Pennsylvania as an Administrative Officer 2 for one or more years full-time?

+ Yes

+ No

02

If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experiencemustalso be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.

03

How many years of full-time experience do you possess in varied office management or staff work in a public or private organization, including experience in personnel management, budgeting or procurement?

+ 4 years or more

+ 3 but less than 4 years

+ 2 but less than 3 years

+ 1 but less than 2 years

+ Less than 1 year

+ None

04

If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experiencemustalso be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.

05

What level of college coursework have you completed in business administration, public administration, human resources, strategic leadership, or other related areas? If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted.

If your education was acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visitingand clicking the Evaluation Services Link.

For additional information on foreign education credentials, please visitand click on Other Information.

You must attach your documentation prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a document to the application after it has been submitted.

+ Master's degree or higher

+ Bachelor's degree

+ Some coursework

+ None

06

Additional Requirement- Do you have experience with training and exercise-related functions, especially with a focus on continutiy and/or emergency management?

+ Yes

+ No

07

If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experiencemustalso be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.

08

Additional Requirement- Do you have experience with the Homeland Security Exercise Evaluation Program (HSEEP)? (Course E/K/L-146: Homeland Security Exercise Evaluation Program completed)

+ Yes

+ No

09

If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experiencemustalso be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.

10

Preferred Criteria - Have you completed FEMA IS-100, IS-200, IS-700, IS-800, and IS-2200?

+ Yes

+ No

Required Question

Employer

Commonwealth of Pennsylvania

Address

613 North Street

Harrisburg, Pennsylvania, 17120

Website

http://www.employment.pa.gov