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ASM Global, the leader in privately managed public assembly facilities, has an excellent and immediate opening for a Scheduling Coordinator at the Long Beach Convention & Entertainment Center. This role is primarily responsible for coordinating employee schedules in accordance with the Local 11 UNITE HERE Collective Bargaining Agreement and internal ASM Global policies.Hourly Rate: $27.75

Position Duties

Scheduling Responsibilities:

+ Meet regularly with the AGM or Department Managers to determine scheduling needs for upcoming events and enforce scheduling timelines.

+ Monitor the event calendar to ensure appropriate staffing and uniform distribution for events.

+ Review the Event Forecast Schedule with Managers to determine staffing needs.

+ Prepare staff schedules and ER packets based on Manager requests.

+ Schedule employees based on availability, seniority, and Union procedures.

+ Order extra staff through Union dispatch in accordance with contract terms (to be updated as new dispatch procedures are implemented).

+ Confirm all scheduled shifts and assist with employee selection processes when applicable.

+ Post check-in sheets and timesheets; distribute copies as needed.

+ Monitor employee attendance, no-shows, absences, and make schedule adjustments accordingly.

Employee Check-in and On-site Support:

+ Oversee employee check-in and check-out by assigned locations.

+ Verify Union dispatch slips for dispatched employees.

+ Direct employees to appropriate event locations and ensure they are in uniform.

+ Inform Managers of attendance issues and assist in resolving last-minute staffing gaps.

+ Monitor completed timesheets for accuracy and submit batches to Payroll.

Administrative Responsibilities:

+ Maintain documentation of Union correspondence and ensure adherence to contract terms.

+ Support the maintenance of the upcoming events board and other scheduling communications.

+ Maintain accurate and coded timesheets; research and resolve payroll discrepancies.

+ Submit employee time-off requests to People and Culture.

+ Assist Managers with accident reports and other documentation as needed.

+ Collaborate with Union Local 11 on contract-related matters.

Other Duties:

+ Be present during events to ensure proper staffing and provide support as needed.

+ Perform other related duties as assigned.

Qualifications:

+ Strong attention to detail and excellent organizational skills.

+ Ability to maintain confidentiality with sensitive employee information.

+ High-level problem-solving ability and ability to work independently.

+ Effective verbal and written communication skills.

+ Proficient in Microsoft Office (Word, Excel) and scheduling systems (e.g., ABI).

+ Able to work a flexible schedule, including nights, weekends, and holidays as required.

+ Experience working in a unionized environment preferred.

+ Ability to train and support staff across departments.

Physical Requirements:

+ Must be able to stand and move throughout the facility for long periods.

+ Must be able to lift up to 25 lbs to waist height.

+ May be required to work indoors or outdoors depending on event needs.

+ Occasional stooping or bending required.

How to Apply:

Applicants requiring reasonable accommodations during the application process may contact Valentina Acedo at (562) 499-7579.

ASM Global is an Equal Opportunity Employer and encourages Women, Minorities, Individuals with Disabilities, and Protected Veterans to apply.

VEVRAA Federal Contractor