• Administrative Coordinator, Clinical Laboratory…

    UTMB Health (Galveston, TX)


    Administrative Coordinator, Clinical Laboratory Sciences (Onsite)

     

    Galveston, Texas, United States

     

    New

     

    Clerical & Administrative Support

     

    UTMB Health

     

    Requisition # 2502650

    Minimum Qualifications:

    Bachelor's degree or equivalent in related field; 2 years related experience.

    Job Description:

    To provide professional guidance, supervision, and coordination in the administrative duties of a department.

    Job Duties:

    + Organizes and coordinates time-sensitive projects for the Chair to ensure the efficient completion in a timely manner.

    + Manage administrative procedures for the Chair; plans, organize and coordinate administrative duties for this position, including calendar, appointment, and correspondence.

    + Responsible for SBB, DCLS and Pathologists’ Assistant student admissions, including but not limited to ensuring accurate and timely processing of applications, evaluating transcripts, scheduling interviews, maintaining admissions inbox, drafting offer letters, etc.

    + Serve as a member on CLS Gradings and Promotions committee, working with committee chair to draft and send out dismissal, academic probation, etc. letters to students.

    + Prepare minutes for all CLS related meetings, including but not limited to CLS department committee, faculty, and staff meetings.

    + Coordinates faculty and staff travel including processing of international travel requests, travel, and related expenses reimbursement forms.

    + Manage the CLS Records Retention process and procedures.

    + Responsible for maintaining confidential files, fiscal records, and ledger sheets for the department. by exercising discretion and prudence in handling, storage, and dissemination of information in both verbal, virtual, and written forms (gradings & promotion, course instructor evaluations).

    + Coordinates department events and special projects by reserving space, equipment, order catering, preparing invitations, announcements; making travel arrangements and hotel accommodations and overseeing the event when it occurs.

    + Assist Program Manager and/or Program Directors to prepare data, statistics and other information for internal and external reports, i.e., NAACLS Accreditation, Program Survey, SACS, etc.

    + Ensures the goals and objectives specified are accomplished in accordance with prescribed priorities, deadlines, and funding conditions.

    + Adheres to internal controls and reporting structure.

    Preferred Qualifications:

    + MyStar experience as related to Student Admissions, Curriculum Management and Self Service modules.

    + PeopleSoft experience as related to ePro, Grants and Travel modules.

    + Kronos experience.

    + Strong organization skills.

    + Excellent communications skills.

    + Ability to work independently as well as with a team.

    Salary Range:

    Commensurate with experience.

    EQUAL EMPLOYMENT OPPORTUNITY:

    UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.

     

    Compensation