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LEGAL OFFICE SPECIALIST

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LEGAL OFFICE SPECIALIST

Salary

$20.67 - $32.01 Hourly

Location

Clark County - Las Vegas, NV

Job Type

PERMANENT

Job Number

29496

Department

District Court

Division

District Court Family Court

Opening Date

05/13/2025

Closing Date

5/27/2025 5:01 PM Pacific

Max Number of Applicants

250

+ Description

+ Benefits

+ Questions

ABOUT THE POSITION

The Eighth Judicial District Court is seeking qualified candidates for the position of Legal Office Specialist. This role provides complex, specialized, and confidential legal office support to various District Court offices.

This is the specialist level in the legal office support series. Positions in this class have a definable body of knowledge and skills which exceed those required by lower level legal office workers and that is not normally learned in the job in a brief period of time. Responsibilities include the performance of complex, technical or specialized legal office support work requiring the use of independent judgment and initiative. May provide lead direction to other legal support staff. This class is distinguished from Legal Office Services Supervisor in that the latter is the first full supervisory class over legal office support staff.

THIS RECRUITMENT IS LIMITED TO THE FIRST 250 APPLICATIONS RECEIVED AND WILL CLOSE WITHOUT NOTICE ONCE THAT NUMBER IS REACHED.

This examination will establish an Open Competitive Eligibility list to fill current and/or future vacancies that may arise within the next six (6) months, with the possibility of extension as needed by Human Resources.

District Court Human Resources reserves the right to call only the most qualified applicants to the selection process.

Some positions may be used to fill term Limited-Permanent positions. The selected candidates will be hired for a special project or duties of a limited duration and be required to sign a term of employment letter specifying condition and exact dates of employment. The successful candidates will be eligible for benefits during the duration of employment.

Some positions may be Grant Funded. Grant Funded positions are subject to continuation based on availability of grant funds and the employee will be terminated without right of appeal when such funds are no longer available.

Some positions may be Bond Funded. Bond Funded positions are subject to continuation based on availability of bond funds and the employee will be terminated without right of appeal when such funds are no longer available.

Some positions may be confidential positions and are excluded from membership in the union.

This position is a non-union position and is excluded from membership in the union.

KNOWLEDGE, SKILLS & ABILITIES

Knowledge of:

Policies and procedures related to the department or court to which assigned; legal office terminology, forms, documents and procedures; the use of specified computer applications involving word processing, data entry and/or standard report generation; accepting money and making accurate arithmetic calculations; office administrative practices and procedures; business letter writing and the standard format for typed materials; record keeping principles and practices; correct business English, including spelling, grammar and punctuation; techniques for dealing with the public, in person and over the telephone, often where relations may be confrontational or strained.

Skill in:

Performing technical, specialized, complex or difficult legal office support work; reading, understanding and processing legal and court documents and extracting relevant information; understanding, applying and explaining legal processes and procedures; using applicable legal office terminology, forms, documents and procedures in the course of the work; maintaining accurate legal files and records; dealing successfully with the public, in person and over the telephone, often where relations may be confrontational or strained; specific positions maybe required to transcribe various materials from dictating equipment; using initiative and independent judgment within established procedural guidelines; organizing own work, setting priorities and meeting critical deadlines; contributing effectively to the accomplishment of team or work unit goals, objectives and activities.

MINIMUM REQUIREMENTS

Education and Experience: Equivalent to graduation from high school and three (3) years of full-time experience in providing office support which required the use of legal terminology and the processing of legal documents. Professional level experience and/or education that has provided the skills and knowledge necessary to perform all job functions at this level may be substituted on a year-for-year basis up to one (1) year.

Working Conditions: Specific positions may require working evening, night, weekend and holiday shifts. Specific positions may be exposed to potentially difficult or dangerous individuals.

Background Investigation: Employment is contingent upon successful completion of a background investigation. Periodically after employment background investigations may be conducted.

Citizenship: Candidates must be legally authorized to work in the United States. Please note, Clark County does not provide H1B visa sponsorships or transfers for any employment positions.

Pre-Employment Drug Testing: Employment is contingent on the results of a pre-employment drug examination.

EXAMPLES OF DUTIES

+ Performs difficult, complex, technical and/or specialized confidential legal office support work, which may require the exercise of independent judgment, the application of technical skills, or a knowledge of detailed or specialized activities related to the department to which assigned.

+ Researches and assembles information from a variety of sources for the completion of forms or the preparation of reports; makes arithmetic and statistical calculations.

+ Provides information to the public or to County staff that requires the use of judgment and the application of policies, rules or procedures.

+ Organizes, maintains and purges various departmental or court files.

+ Types correspondence, reports, forms, and specialized documents from drafts, notes, dictated tapes, or brief instructions, using a typewriter or computer.

+ Proofreads and checks typed and other materials for accuracy, completeness, and compliance with departmental policies and regulations.

+ Serves as clerk in small claims, traffic, civil or criminal court including contacting and scheduling attorneys who sit as referees, preparing cases and ensuring paperwork is accurate and complete, preserving evidence, typing court orders and instructions.

+ Enters and retrieves data and prepares reports using a computer; reviews such reports for accuracy and makes corrections as required; may access statewide confidential computer data networks.

+ Receives and processes fees, fines and other monies; prepares receipts and balances such money.

+ Contributes to the efficiency and effectiveness of the unit's service to its customers by offering suggestions and directing or participating as an active member of a work team.

+ Oversees and personally performs a variety of office administrative details such as ordering supplies, arranging for the repair of equipment, transmitting information, and keeping reference materials up to date; may arrange meetings.

+ Acts as receptionist and receives and screens visitors and telephone calls and directs the caller to the proper person or personally handles the call; operates standard office equipment.

+ May train others in work procedures or provide lead direction to other support staff.

PHYSICAL DEMANDS

Mobility to work in a typical office setting and use standard office equipment, strength to lift files weighing up to 25 pounds, vision to read printed materials and a computer screen, and hearing and speech to communicate in person or over the telephone. Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation.

Come Make a Difference and Join the Clark County Family where we offer a comprehensive benefits package that includes:

+ Flexible Schedules including 4/10 options

+ More Money in Your Pocket

+ 100% Employer Paid Defined Benefit Retirement

+ No Social Security Deduction

+ No State Income Taxes

+ Two Employer Sponsored Health Plans Offered - Choice of PPO or EPO (hybrid of HMO)

+ Medical (https://www.clarkcountynv.gov/government/departments/risk\_management/employee\_and\_retiree\_health\_benefits.php#outer-2778) - Employer pays 90% of premium

+ Pharmacy Benefits (30, 90-day retail or mail order fills)

+ 24/7 Telephone Advice Nurse - no employee cost

+ Teledoc, Doctoroo, and Dispatch Health

+ Retiree insurance – eligible after 5 years of service

+ Dental

+ Vision

+ Life Insurance – Employer Paid

+ AD&D – Employer Paid

+ Long Term Disability – Employer Paid

+ Generous Leave Accruals that include:

+ 13 Paid Holidays including a Floating Birthday Holiday

+ Paid Vacation Leave

+ Paid Sick Leave

+ Holiday Leave

+ Other leave options

+ Catastrophic Leave

+ Parental Leave – Up to 90 days

+ Wide Variety of Voluntary Benefits that include

+ Guardian – Accident, Cancer, Critical Illness, Hospital Indemnity, and Short-Term Disability Insurance.

+ Trustmark – Permanent Life Insurance benefits and long-term care.

+ Sunlife Financial – Basic and Voluntary Life Insurance, AD&D, and long-term disability insurance

+ TASC – Flexible Spending Account – FSA & Dependent Day Care Debit Card Available

+ Morgan Stanley – Deferred Compensation Plan

+ Employee Assistance Program

+ Onsite Fitness Center – $12/month

*Benefits vary and are subject to change depending on assignment, hiring organization and bargaining unit.

01

The following questions 1-3 will be used to assist in determining if candidates meet the minimum qualifications. Which describes your highest level of education?

+ Some High School

+ High School Diploma or GED

+ Trade School or Technical Degree

+ Some College (1-29 semester credits)

+ Some College (30-59 semester credits)

+ Some College (60-89 semester credits)

+ Some College (90-120+ semester credits)

+ Associates Degree

+ Bachelor's Degree

+ Master's degree or higher

+ None of the above

02

Indicate your full-time professional experience in providing office support which required the use of legal terminology and the processing of legal documents.

+ No Experience

+ Less than 12 months

+ 12 to 23 months

+ 24 to 35 months

+ 36 to 47 months

+ More than 48 months

03

Please list the employer(s) on your application and specific job duties where your experience was obtained in Question 2. Type N/A if you have no related experience. See Template Below. Employer Name: Job Title: Hours Worked Per Week: Dates of Employment:

04

The following skills assessment is a self-assessment used to evaluate an applicant's training and experience. I understand that: A) Part-time experience must be prorated and credited as half of full-time experience (i.e., if you performed the task for two years in a part-time position, 20 hours per week, you can only credit yourself with one year of experience in that area) B) The education, knowledge, and experience levels indicated by my skills assessment responses must be supported and clearly documented in the "Education" and "Work Experience" sections of my application; C) Any falsification or misrepresentation of the information listed on the employment application or skills assessment may result in removal from the eligibility list or rescinding a job offer; D) Responses to assessment questions that are not supported and clearly documented in the "Education" and "Work Experience" sections on the application may result in question scores being adjusted to receive zero points; E) Assessment scores may be used to consider applicants for the selection process; F) I further understand that since exam scores will be automatically generated based on the applicant's response to each item in the assessment, score appeals will not be allowed for this recruitment.

+ I have read and understand the above information regarding the completion of the following skills assessment questions. I further understand that this recruitment includes a skills assessment and that the answers I provide must be consistent with the "education" and "work history" sections detailed on my application and that scoring appeals will not be allowed for this recruitment.

05

Indicate your full-time professional experience in office support to a court/legal office or similar environment.

+ No Experience

+ Less than 12 months

+ 12 to 23 months

+ 24 to 35 months

+ 36 to 47 months

+ More than 48 months

06

Which software, computer applications, or office equipment are you proficient in using for work-related tasks? Select all that apply.

+ Microsoft Word

+ Microsoft Excel

+ Microsoft Outlook

+ Microsoft PowerPoint

+ Adobe Acrobat (e.g., creating/editing PDFs)

+ Case Management Systems (e.g., Odyssey, eCourt, CourtView)

+ Document Management Systems (e.g., Laserfiche, SharePoint)

+ SAP/ERP Systems (e.g., financials, procurement, human resources)

+ Data Entry or Records Management Software

+ Timekeeping or Scheduling Software (Kronos, ADP)

+ Legal Research Tools (e.g., LexisNexis, Westlaw)

+ Video Conferencing Tools (e.g., Zoom, Microsoft Teams, Webex)

+ JAVS (e.g., audio-visual recording systems for courtrooms)

+ Copy Machines, Printers and Scanners

+ Multiline Phones

+ I am not proficient in any software, applications, or office equipment listed above

07

Indicate your full-time professional experience coordinating litigation support including coordinating daily court calendars, providing office and courtroom audio visual technical support, producing and managing court exhibits.

+ No Experience

+ Less than 12 months

+ 12 to 23 months

+ 24 to 35 months

+ 36 to 47 months

+ More than 48 months

08

Indicate your full-time professional experience working in a confidential office environment with confidential files and personal information.

+ No Experience

+ Less than 12 months

+ 12 to 23 months

+ 24 to 35 months

+ 36 to 47 months

+ More than 48 months

09

Indicate your full-time professional experience providing lead direction or supervision of staff.

+ No Experience

+ Less than 12 months

+ 12 to 23 months

+ 24 to 35 months

+ 36 to 47 months

+ More than 48 months

10

Indicate your full-time professional experience providing information to the public, attorneys, legal staff and/or County staff regarding court policies and/or regulations.

+ No Experience

+ Less than 12 months

+ 12 to 23 months

+ 24 to 35 months

+ 36 to 47 months

+ More than 48 months

11

Please list the employer(s) on your application where your experience was obtained in question(s) 5-12. Type N/A if you have no related experience. See Template Below. Employer Name: Job Title: Hours Worked Per Week: Dates of Employment: Job Duties:

12

Indicate your full-time professional experience preparing or processing civil documents.

+ No Experience

+ Less than 12 months

+ 12 to 23 months

+ 24 to 35 months

+ 36 to 47 months

+ More than 48 months

13

Indicate your full-time professional experience preparing or processing criminal documents.

+ No Experience

+ Less than 12 months

+ 12 to 23 months

+ 24 to 35 months

+ 36 to 47 months

+ More than 48 months

14

Indicate your full-time professional experience providing legal clerical support in any of the following settings: - Federal Court - District Court - Local or Municipal Court - Court Clerk's office - District Attorney's office - Public Defender's office - Judge's office - Other government agency in a legal setting - Private Attorney's office

+ No Experience

+ Less than 12 months

+ 12 to 23 months

+ 24 to 35 months

+ 36 to 47 months

+ More than 48 months

15

Indicate your full-time professional experience providing customer service on a daily basis to include answering internal and external customers questions.

+ No Experience

+ Less than 12 months

+ 12 to 23 months

+ 24 to 35 months

+ 36 to 47 months

+ More than 48 months

16

Indicate your full-time professional experience providing administrative support and assistance to management and analytical staff specific to the legislative session.

+ No Experience

+ Less than 12 months

+ 12 to 23 months

+ 24 to 35 months

+ 36 to 47 months

+ More than 48 months

17

Indicate your full-time professional experience performing data entry of court and/or law enforcement documents.

+ No Experience

+ Less than 12 months

+ 12 to 23 months

+ 24 to 35 months

+ 36 to 47 months

+ More than 48 months

18

Select from the list below, the legal documents that you have full-time experience working with and processing. Select all that apply.

+ I do not have experience with any of the listed documents

+ Citations

+ Evictions

+ Notices

+ Releases and Bankruptcies

+ Subpoenas/Summons

+ Small Claims

+ Writs

+ Garnishments

+ Affidavits

+ Pleadings and Discovery

+ Dependency Court Filing

+ Agency Appeals (NRS 432B.317 Administrative Appeal of Substantiated Report)

+ Court Minutes

+ Criminal related documents

19

Please list the employer(s) on your application where your experience was obtained. Type N/A if you have no related experience. See Template Below. Employer Name: Job Title: Hours Worked Per Week: Dates of Employment: Software, computer applications, or office equipment used:

20

Do you currently hold a valid driver's license?

+ Yes, I currently hold a valid Nevada driver's license.

+ Yes, I currently hold a valid driver's license from another state.

+ No, I do not currently hold a valid driver's license.

Required Question

Employer

Clark County

Address

500 S. Grand Central Pkwy, 3rd Floor PO Box 551791 Las Vegas, Nevada, 89155-1791

Phone

(702)455-4565

Website

http://www.clarkcountynv.gov

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