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The President of UPMC Harrisburg and Vice President of Operations is looking for a new Executive Assistant I to support their day-to-day operations. This employee would be expected to perform daily calendar management, support overall hospital staff and complete daily clerical duties.

A successful Executive Assistant will need to be highly organized, be able to anticipate the needs of the President, have attention to detail and be flexible on the fly.

Schedule: Monday – Friday from 8:00 a.m. – 4:30 p.m., some flexibility. No weekends or holidays. Works in office.

Purpose:

Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings

Responsibilities:

+ Answers phones and directs all incoming calls to appropriate party promptly and efficiently.

+ Maintains accurate filing systems with the highest regard for confidentiality, organization, and timely retrieval of documents.

+ Prioritizes and manages multiple projects simultaneously and follows through on issues in a timely manner.

+ Compiles information for the timely preparation of reports and distributes to appropriate individuals within established timelines.

+ Interacts with staff at all levels in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality.

+ Processes incoming and outgoing mail. Maintains confidentiality of mail addressed to the president.

+ Records and distributes minutes and other relevant information to appropriate participants in a timely manner.

+ Uses sound judgment and knowledge of UPMC and its policies and procedures to respond to questions, requests, or needs.

+ Arranges travel schedule and reservations for executive management as needed.

+ Responsible for calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings.

+ High school diploma or equivalent

+ 8 year's experience in an increasingly responsible administrative support role

+ 5+ year's experience with support at the executive level

+ Demonstrates proficiency in core MS Office applications, including Word, Excel, PowerPoint, and Outlook

+ Excellent calendar management skills, including the coordination of complex executive meetings

+ Experience assisting management with the creation of PowerPoint presentations

+ Experience scheduling travel arrangements for management

Licensure, Certifications, and Clearances:

+ Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran