"Alerted.org

Position Information

Posting NumberSRGV8141

Working TitlePROGRAM SPECIALIST

Number of Vacancies1

LocationEdinburg, Texas

DepartmentCollege of Sciences

FTE1.0

FLSANon-Exempt

Scope of Job

To provide support in the operation and coordination of a program or multiple projects. Responsible for assigned phases of a program or select projects within an area.

Description of Duties

• Coordinates program to ensure that implementation and prescribed activities are carried out in accordance with specified objectives.

• Supervises assigned day to day activities and personnel of the assigned program.

• Participates in planning and developing methods for program implementation and administration; coordinates program activities.

• Provides support with digital tasks such as updating college/program/center websites, preparing/designing certificates, awards, flyers and coordinating with marketing office for other digital projects as required.

• Assist in coordination, planning, and/or staffing of the College of Sciences, Deans Office, meetings, and events as needed for outreach, recruitment, and educational purposes.

• Provides direct administrative and programmatic support to the Dean, Associate Deans and College Administrator.

• Will need to effectively multitask event planning and scheduling activities in addition to additional assigned projects to ensure quality work and completion in a timely manner.

• Performs on-site reviews and reports activities and resolutions of project operating issues with project staff.

• May represent department in official functions.

• Drafts brochures, letters, agendas, and contracts.

• Attends meetings, conferences, and seminars related to the program’s mission and goals.

• Reviews records and reports of activities to ensure progress is being accomplished toward specified program objective; recommends modifications to methods or procedures as required to redirect activities and ensure that objective is attained.

• Supervises and organizes seminars, conferences, and presentations.

• Prepares recurring program reports for management use or as required for project or program.

• May participate in preparing grant proposals to state and federal agencies and private foundations.

• May conduct formal training or instruction in a classroom setting.

• Interacts with faculty, staff and students to promote the goals and objective of the program.

• Assists in preparing reports, proposals, manuals, and other documentation as required for the program.

• Develops and maintains database on research studies, policy issues, etc.

• Develops, cultivates, and maintains working relationships with internal/external departments/agencies and other organizations associated with and/or receiving benefit from the program.

• Performs other duties as assigned.

Supervision Received

Specific supervision from assigned supervisor.

Supervision Given

Supervises assigned staff.

Required Education

Bachelor’s degree in a related field from an accredited university

Preferred Education

N/A

Licenses/Certifications

None.

Required Experience

+ One (1) year of general office experience or experience in the appropriate field of the program, or

+ Three (3) years of the required experience with an Associate Degree or 60 hours of College Credit, or

+ Five (5) years of the required experience with a High School Diploma or equivalent.

Preferred Experience

N/A

Equipment

As specified for the particular job.

Working Conditions

Needs to be able to successfully perform all required duties. Normal office, classroom or outside environment. Some travel and weekend work are required. UTRGV is a distributed institution, which requires presence at multiple locations throughout the Rio Grande Valley. Particular project or program may require ability to drive a car for local or distant travel for consultation, training, meetings, or on-site demonstrations. Must be able to bend, stoop, reach and lift for retrieving/maintaining files and for setting up multimedia equipment. Must be able to move between buildings, offices and classrooms.

Other

Must demonstrate effective project promotion skills, and the ability to develop and maintain strong working relations with internal and external agencies and entities. Ability to interact in a professional manner with faculty, staff, students and the public. Excellent verbal and written communication skills. Demonstrated interpersonal skills.

Physical Capabilities

N/A

Employment CategoryFull-Time

Minimum SalaryCommensurate with Experience

Posted SalaryCommensurate with Experience

Position Available Date04/01/2025

Grant Funded PositionNo

If Yes, Provide Grant Expiration Date

Posting Detail Information

EEO Statement

It is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the Civil Rights Act of 1964, the Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non-discrimination in its education programs and activities, including employment. We encourage women, minorities and differently abled persons to apply for employment positions of interest.

Special Instructions to Applicants

Dear Applicant,

Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following:

Date of Birth

Gender

*Ethnicity/Race

Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close date of this position, after meeting the posting requirement of three (3) calendar days.

If you have any questions, please visit our Careers site at https://careers.utrgv.edu for detailed contact information.

Additional Information

UTRGV is a distributed location institution and working location is subject to change based on need.

All UTRGV employees are required to have a criminal background check ( CBC ). Incomplete applications will not be considered.

Substitutions to the above requirements must have prior approval from the VP of HR & Talent Development .

Quick Linkhttps://careers.utrgv.edu/postings/46450

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

+ * Are you a current UTRGV employee?

+ Yes

+ No

+ * Are you now, or previously, employed by The University of Texas System or any of its institutions?

+ Yes - I currently am employed by the UT System or its institutions

+ Yes - I have previously been employed by the UT System or its institutions

+ No - I have never been employed by the UT System or its institutions

+ * Please select your highest level of completed education.

+ 6th grade education

+ 10th grade education

+ High School Diploma or GED

+ Associates Degree, Technical, or Trade School Degree/Certification or 60 Hours of College Hours

+ Bachelors Degree from an accredited university

+ Masters Degree from an accredited university

+ Ph. D. or other terminal degree from an accredited university

+ None of the above

+ * Please provide the field of study for your education:

(Open Ended Question)

+ * Please indicate the number of years of work experience you have directly related to the position in which you are applying for:

+ Less than 1 year

+ 1 year

+ 2 years

+ 3 years

+ 4 years

+ 5 years

+ 6 years

+ 7 years

+ 8 years

+ 9 years

+ 10 years

+ Over 10 years

+ * Do you meet the minimum requirements for this position?

+ Yes

+ No

+ * Do you have experience with grant management or accounting?

(Open Ended Question)

Applicant Documents

Required Documents

+ Resume

Optional Documents

+ Cover Letter/Letter of Application

+ Curriculum Vitae

+ Unofficial Transcripts

+ Reference Letter 1

+ Reference Letter 2

+ Reference Letter 3

+ Certifications and Licenses

+ Training Certificates

+ Other Document

+ List of 3 References

+ Unofficial Transcripts 2

+ Unofficial Transcripts 3

+ Letter of Interest

+ Unofficial Graduate Transcripts

+ Additional Document