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As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address):

601 Elmwood Ave, Rochester, New York, United States of America, 14642

Opening:

Worker Subtype:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

40

Department:

500238 Autopsy Pathology

Work Shift:

UR - Day (United States of America)

Range:

UR URG 104 H

Compensation Range:

$18.65 - $26.11

_The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations._

Responsibilities:

GENERAL SUMMARY

Under the general direction of Faculty Support Supervisor with some latitude for the exercise of independent judgement, provides specialized administrative services to faculty and unit. Performs routine and nonroutine administrative secretarial duties primarily providing support for department faculty in their role as teacher, clinician, researcher and/or scholar. Supports on going needs related to documentation, routine applications/renewals and mandatory training. Performs an assortment of duties to support the clinical mission of the unit including answering phone calls, funeral director support, filing slides, and printing and collating pathology reports and requisitions. Arranges conference rooms and amenities for meetings and conferences, arranging travel, preparation and submission of expense and reimbursement forms, proofreading, Excel and Powerpoint presentation preparation, and other clerical duties as needed.

ESSENTIAL FUNCTIONS

+ Provides administrative clerical assistance to the academic and research efforts of assigned faculty:

+ Composes and types correspondence, performs library and computer searches, types/proofread scientific papers and course material, updates curriculum vitae and eCV, and provides general support with publication efforts with strict attention to detail and accuracy.

+ Makes travel arrangements and reservations; prepares itineraries for interviews and travel; completes expense and reimbursement forms.

+ Manages calendar and contacts for faculty.

+ Manages recurring pathology review conferences by preparing reports and slides.

+ Produces and maintains department quality assurance records including performing audits for billing accuracy and compliance with regulations.

+ Ensure provision of routine set up needs such as ID cards, parking, system accesses, swipe access/keys, email, phone, professional supplies, etc.

+ Assists with planning and coordinating onboarding events to include activities such as institutional orientation, department welcome/introduction, tours, information for required meetings, and provision of organizational and department information.

+ Assists with maintaining decedent log and signing out decedents to funeral directors.

+ Covers for other clerical staff during absences, and performs other duties as assigned by the faculty support supervisor and assigned faculty

MINIMUM EDUCATION & EXPERIENCE

+ High School diploma or equivalent and 2 years of relevant experience required

+ Or equivalent combination of education and experience

Preferred:

Two years of post-high school education in secretarial studies or equivalent

+ And 3 years of relevant administrative experience including 1 year in a position which demonstrated the ability to work with minimum supervision and to direct an office operation or an equivalent combination of education and experience.

+ Requires highly advanced organizational and clerical skills/proficiency including proofreading and formatting documents/correspondence.

+ Familiarity with medical terminology. Proficient with Microsoft Office applications (Word, Outlook, Excel, Powerpoint).

Note: this document describes typical duties and responsibilities and is not intended to limit management from assigning other work as required

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.

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Learn. Discover. Heal. Create.

Located in western New York, Rochester is our namesake and our home. One of the world’s leading research universities, Rochester has a long tradition of breaking boundaries—always pushing and questioning, learning and unlearning. We transform ideas into enterprises that create value and make the world ever better.

If you’re looking for a career in higher education or health care, the University of Rochester may offer the perfect opportunity for your background and goals

At the University of Rochester, we are committed to fostering, cultivating, and preserving an inclusive and welcoming culture and are united by a strong commitment to be ever better—Meliora. It is an ideal that informs our shared mission to ensure all members of our community feel safe, respected, included, and valued.