• Conference Coordinator

    Robert Half Finance & Accounting (Miami, FL)


    Description

    We are seeking a highly organized, detail-oriented Events Coordinator to join our national law firm. This individual will play a critical role in planning and executing high-level meetings, including board meetings, investor engagements, and client-facing events. The ideal candidate lives within close proximity to the office and brings a background in hospitality, event planning, or executive administration. Experience working in fast-paced, professional services environments is highly valued.

    Key Responsibilities:

    Meeting & Event Planning

     

    + Coordinate and manage logistics for internal board meetings, investor presentations, client receptions, and executive offsites.

    + Work closely with attorneys, senior executives, and clients to ensure flawless execution of events.

    + Schedule venues, catering, A/V, accommodations, transportation, and event materials.

    + Create detailed event timelines, checklists, and run-of-show documents.

     

    Vendor & Budget Management

     

    + Source and liaise with vendors including caterers, hotels, transportation services, and rental companies.

    + Negotiate contracts and manage event budgets with a focus on cost-effectiveness and quality.

    + Track expenses and ensure compliance with firm policies and protocols.

     

    On-Site Event Support

     

    + Serve as the primary point of contact on-site for events; provide hands-on coordination and problem-solving.

    + Manage event setup and breakdown, guest arrival logistics, and last-minute adjustments with poise.

     

    Internal Collaboration

     

    + Partner with the Executive Assistant team, Marketing & Business Development, and Facilities to ensure alignment and seamless event execution.

    + Provide post-event reporting, feedback collection, and debriefs to evaluate success and recommend improvements.

    Qualifications:

    Required:

    + 3+ years of experience in event coordination, executive assistance, or hospitality/event services.

    + Strong organizational and time management skills; ability to manage multiple projects with competing priorities.

    + Exceptional verbal and written communication skills.

    + Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and calendaring tools.

    + Willingness and ability to work on-site; must live within commuting distance to [City, State].

    Preferred:

    + Experience supporting C-suite or legal professionals in a corporate environment.

    + Familiarity with event platforms (e.g., Cvent, Eventbrite) and virtual meeting tools (Zoom, Microsoft Teams).

    + Strong client service mindset and attention to detail.

     

    Qualified candidates, please apply and reach out to STEFANIE FURNISS at 786-897-7903

    Requirements

    • Strong organizational skills and the ability to manage multiple tasks simultaneously.

    • A customer-focused approach with a commitment to delivering high-quality service.

    • Familiarity with industry standards and trends in event planning and logistics

     

    Qualified candidates, please apply and reach out to STEFANIE FURNISS at 786-897-7903

     

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

     

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

     

    All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

     

    • 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .