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Description

Job Title: Administrative Assistant / Front Desk

Schedule: Monday to Friday, 8:00 AM - 5:00 PM

Start Date: June 9, 2025

Duration: June 9, 2025 – November 21, 2025

Job Overview:

We are seeking a professional Administrative Assistant/Front Desk Coordinator to support a high-profile office environment. Your role will be integral in managing front desk operations, providing administrative support to executives, and ensuring seamless meeting coordination. This is a temporary position covering maternity leave, with an anticipated end date in November.

Key Responsibilities:

+ Front Desk Management:

+ Answer incoming calls and act as the main point of contact for visitors, including VIPs such as the President and Chief of Staff.

+ Serve as the “first line of entry,” fielding inquiries with professionalism and tact.

+ Administrative Support:

+ Troubleshoot office equipment such as printers.

+ Manage office supplies and handle financial and personnel transactions through Workday.

+ Provide scheduling support for the Chief of Staff.

+ Meeting Coordination:

+ Schedule meeting rooms, set up technology for meetings, and ensure smooth execution.

+ Offer exceptional customer service and maintain a “white glove service” standard for the President’s meetings.

Requirements

Required Skills and Qualifications:

+ Technical Proficiency:

+ Familiarity with Workday for office transactions such as ordering supplies.

+ Experience using Google Suite (email, calendar, and other applications for higher education).

+ Soft Skills:

+ Welcoming and professional demeanor.

+ Strong attentiveness and ability to anticipate needs.

+ Poised under pressure, tactful, and discreet when handling sensitive information.

+ Flexibility to manage shifting priorities and a wide variety of constituents.

+ Experience and Education:

+ Minimum of 5 years of experience in a similar administrative role.

+ Bachelor’s degree preferred (flexible for exceptional candidates).

Additional Information:

+ Office Environment: You’ll be working in a professional setting housed within the President’s office alongside an Executive Assistant, the Chief of Staff, temporary staff, and some student assistants.

+ Dress Code: Business professional attire is required.

+ Interview Process: Virtual interview followed by an in-person meeting with key staff members.

TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .