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Jacobs is seeking a Senior Program Assistant to join our collaborative Water and Wastewater Utility Program team (based in Fort Campbell, KY) where you’ll support our Federal Projects in Fort Campbell, KY and Fort Irwin, CA. You’ll work on multiple, concurrent Capital Improvement and Operations and Maintenance Projects by providing support to the program and project managers.

Duties and Responsibilities

* Support Capital Improvement and Operations and Maintenance project managers in daily operations by providing project documentation management and support

* Organize and maintain project document files on SharePoint sites.

* Create, review, edit, and coordinate the review periodic progress reports based on input from various project participants.

* Prepare, edit, and coordinate the review of design and construction project proposals, consisting of multiple Word and Excel documents.

* Assemble information required for the preparation of project proposals including scopes of work, durations/schedules, level of effort hours, vendor and subcontractor pricing.

* Assist with preparation of client PowerPoint presentations using input from project managers.

* Assemble, organize, and manage (on SharePoint) construction documentation including field photographs, reports, contractor reports and invoices, Health and Safety documentation, and other as required.

* Support contractor procurement process by maintaining contractor and supplier database, assisting with sourcing potential new contractors and assisting with project financials and change orders

* Schedule, coordinate, and prepare agenda for in-person pre-bid and pre-construction meetings with contractors, as well as periodic construction progress meetings.

* Create and track purchase requisitions and supplier registration in Jacobs’ enterprise management systems; assist suppliers and contractors with data entry in respective enterprise systems.

* Coordinate with various project participants as needed to ensure timely review, production, and delivery of project documentation.

* Assist in creation of the Annual Plan for O&M projects

* Assist Program in the O&M Redetermination process

Bring your team-focus, adaptability, and commitment to excellence, and we’ll help you grow what drives you - and deliver the world’s most challenging Operations Management & Facilities Services (OMFS) projects, together.

*This position is a full-time, on-site position based at Fort Campbell, KY and will require 25% travel

* At least five years of experience performing advanced administrative/project duties.

* Ability to navigate comfortably and confidently engineering, construction, and business documentation.

* Ability to communicate technical information effectively, verbally in-person, over teleconference, and in writing.

* Solid proficiency with Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook.

* Proficiency with PDF making and editing applications including Adobe Acrobat and PDF Xchange.

* Experience with managing documentation on Microsoft SharePoint

* Highly organized and structured, with strong self-management and time management skills.

* Ability to travel 25%

* Must have a valid driver’s license with no major infractions.

Ideally, You’ll Also Have:

* Bachelor’s, Associate, or technical degree, diploma or certification in a related field.

* Technical writing experience in a related field.

* Project/Field related experience

* Water/Wastewater O&M experience

Working Conditions & Physical Requirements:

The work area can involve a working environment indoors, as well as, outdoors which could cause exposure to outdoor elements; proper environmental attire will be required. Some areas can have loud noise, active machinery, high pressure fluid systems, electrical equipment, confined spaces, heights and depths, fumes, air borne particles, noxious gases, pathogens and various chemicals. Safety is of the utmost importance. The use of appropriate safety equipment will be mandatory in these areas to prevent hazardous contact.

Must be able to sit, stand, stoop, twist and bend at the waist, turn, kneel, squat, raise arms above shoulder height, grasp, reach, perform repetitive hand movements and fine coordination when preparing reports and using a computer keyboard, have vision sufficient to read computer screens, printed documents and operate office equipment, have hearing in the normal range with or without correction. In an 8-hour time period must be able to transport self across the facility, ascend and descend stair steps, lift objects up to 50 pounds from floor level to waist height, wear and use appropriate safety equipment.

Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. Learn more about your rights under Federal EEO laws and supplemental language.