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Overview:

The Executive Assistant/Office Manager works independently with little to no supervision completing a wide range of executive and office support related duties, sensitive assignments, projects, and reports in a confidential and professional manner. The Executive Assistant must be a highly resourceful team player, who is comfortable working in a fast-paced, fluid environment, sometimes under pressure, while remaining flexible, proactive, and efficient.

Description:

+ Works independently with a minimal need for guidance on a variety of projects.

+ Provides high-level administrative support and assistance to the CEO and other senior staff, to include but not limited to preparing special reports, organizing, and maintaining correspondence and records, following up on pending matters with limited or no direction.

+ Answers phone calls, screening when necessary.

+ Welcomes and directs visitors and clients.

+ Maintains administrative filing systems as assigned.

+ Performs clerical and administrative tasks including drafting letters, memos, meeting minutes, meeting summaries, invoices, reports, and other documents for senior staff.

+ Arranges travel and accommodation for executives and employees as directed.

+ Schedules and attends meetings on behalf of executives, takes meeting minutes, and records and distributes minutes and/or meeting summaries.

+ Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.

+ Performs office tasks including maintaining records and ordering office supplies.

+ Coordinates maintenance of basic office equipment.

+ Provides oversight, scheduling, and direction for office cleaning crew.

+ Performs additional duties as assigned by executives.

+ Performs other related duties as assigned.

Qualifications:

+ High School Diploma. (AS or BS Degree preferred)

+ Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.

+ Excellent verbal and written communication skills.

+ Excellent organizational skills and attention to detail.

+ Excellent time management skills with a proven ability to meet deadlines.

+ Ability to function well in a high-paced and at times stressful environment.

+ Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.

Additional Information:

+ 1st shift, 8am-5pm, Monday-Friday.

+ Fully onsite.

+ Designated parking space.

+ 1 step, onsite interview process.

+ This position won’t have a ton of oversight, and they want/need someone who can work independently, has good initiative, etc.

Pay and Benefits

The pay range for this position is $26.00 - $32.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Newport News,VA.

Application Deadline

This position is anticipated to close on May 23, 2025.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email [email protected] (%[email protected]) for other accommodation options.