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Agency Respite Staffing Coordinator

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Job Details

Requisition #:

205182

Location:

Sacramento, CA 94203

Category:

HR

Salary:

$20.00 - $22.00 per hour

Position Details

Position Overview

The Agency Respite Staffing Coordinator is responsible for recruiting and hiring qualified care providers that meet client needs, but are also a good fit for the company. The position requires searching for, interviewing, researching, hiring, onboarding and scheduling of new staff members. Tasks also include working with referral sources to determine staffing needs, developing and implementing improvements to the process of recruiting candidates and ensuring their location staffing levels are steady and sufficient. The Agency Respite Staffing Coordinator is also responsible for interacting with clients to determine scheduling and any other case specific needs.

Essential Functions and/or Duties

Recruiting:Creates and responds immediately to daily phone calls, e-mails and messages from all recruiting sources; contacts potential candidates via email, phone and/or texts same day, multiple attempts (morning, lunch, end of day)

Checks recruiting system for new applicants each day; e-mails and calls all qualified candidates same day; documents and maintains applicant information in recruiting system including status changes

Schedules all qualified applicants for next steps, if appropriate, during first conversation with candidate when possible

Makes additional contact attempts to all previous active candidates that have not been reached to date

Calls through both the list of active caregivers not billing hours and the list of previous employees each week, makes a minimum of twenty-five (25) calls per week

Staffing/Scheduling:Manages the staffing needs of the client as dictated by the client

Maintains accurate system for tracking staff availability and staffing assignments

Creates, updates and distributes client schedules in a timely manner

Works with field staff and families to accommodate the best staffing match for the client

Maintains accurate client and employee information including demographics and preferences

Informs families of unexpected schedule changes and/or unstaffed shifts as soon as they occur

Collaborates with the Agency Respite Manager to addresses employee call-outs, tardiness and other personnel issues

Builds strong relationships with families, staff and referral sources

Communicates staffing needs to the Agency Respite Manager

Participates in the on-boarding process as appropriate; including follow up with candidates to assist with getting them through the hiring process

Participates in marketing and development activities for clients, referral sources, and community outreach

Maintains active involvement with issues of cost containment, effectively utilizing staff within guidelines

Assists with human resources, payroll and other administrative duties as assigned

Demonstrates knowledge and adherence to Aveanna policies and procedures

Utilizes reports and collaborates with the Agency Respite Manager to ensure that processes and workflows provide excellent customer service and efficiency

Requirements

High school diploma or GED

One or two years in recruiting or scheduling capacity

Must be able to work rotating after hours on-call schedule

Proficient Microsoft Office skills

Preferences

Bachelor’s Degree

One year of home care experience or related field

Bilingual a plus

Other Skills/Abilities

Must be able to adhere to confidentiality standards and professional boundaries at all times

Ability to remain calm and professional in stressful situations

Ability to multi-task

Attention to detail

Time Management

Effective problem-solving and conflict resolution skills

Excellent organization and communication skills

Leadership skills

Quick-thinking and astute decision making skills

Physical Requirements

Must be able to speak, write, read and understand English

Occasional lifting, carrying, pushing and pulling of 25 pounds

Prolonged sitting, walking, standing, bending, kneeling, reaching, twisting

Must have visual and hearing acuity

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Join a Company That Puts People First!

At Aveanna, we’re proud to foster a workplace culture that celebrates diversity, encourages connection, and supports our team members every step of the way. Here’s what sets us apart:

Award-Winning Culture

- Ranked the #1 company to work for in Georgia in 2024 by U.S. News & World Report.

Employee Connection & Support

- Aveanna Connection Groups: Employee-led groups where shared identities and experiences create spaces for connection, collaboration, and support.

- Aveanna Social Circles: Join groups based on your interests, like books, music, or movies, to build camaraderie and lasting friendships.

- Aveanna Employee Relief Fund: A resource to help our team members through unexpected hardships, because we’re stronger together.

Inclusive Learning Environment

- We believe in growing together. Our inclusive learning sessions are open to all employees, fostering collaboration and shared success.

Commitment to Community

- Every year, we dedicate a day to giving back through our Annual Service Day, making a meaningful impact in the communities we serve.

Headhunters and recruitment agencies may not submit resumes/CVs through this website or directly to managers. Aveanna does not accept unsolicited headhunter and agency resumes, and will not pay fees to any third-party agency or company that does not have a signed agreement with Aveanna.

As an employer accepting Medicare and Medicaid funds, employees must comply with all health-related requirements in all relevant jurisdictions, including required vaccinations and testing, subject to exemptions for medical or religious reasons as appropriate.

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