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Administrative Assistant - Bilingual

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Administrative Assistant - Bilingual

Salary

$39,060.00 - $51,958.44 Annually

Location

Denver, CO

Job Type

Full Time

Job Number

KAA 9693 Admin Asst. II 5.225

Department

Department of Labor and Employment

Division

Executive Director's Office

Opening Date

05/14/2025

Closing Date

5/22/2025 5:00 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

Primary Physical Work Address

633 17th Street, Denver, CO 80202

FLSA Status

Non-Exempt; position is eligible for overtime compensation.

Department Contact Information

[email protected]

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

+ Description

+ Benefits

+ Questions

Department Information

THIS POSITION IS OPEN TO CURRENT RESIDENTS OF COLORADO ONLY

THIS ANNOUNCEMENT WILL REMAIN OPEN UNTIL 5:00 PM ON THURSDAY, MAY 22, 2025

THIS POSITION IS 100% IN OFFICE

The Department of Labor and Employment keeps Colorado strong and competitive. We connect workers with great jobs and assist those who have been injured on the job. We help people who are unemployed through no fault of their own by providing temporary wage replacement and we ensure fair labor practices. We provide an up-to-date and accurate picture of the economy that helps in decision making. And we protect the workplace – and Colorado communities – with a variety of consumer protection and safety programs.

This is a values-driven organization, committed to accountability, agility, collaboration, and respect.

We believe in outstanding customer service, an inclusive culture, continued process improvement and in our role as a trusted and strategic partner. Recognizing that knowledgeable employees drive our success, we are seeking dedicated individuals who exhibit our shared values and our passion for quality and excellence in all we do.

In addition to rewarding and meaningful work, we offer excellent benefits (https://www.colorado.gov/pacific/dhr/benefits) :

+ Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan (https://www.copera.org/) plus 401(k) and 457 plans

+ Medical and dental health plans (https://www.colorado.gov/pacific/dhr/benefits)

+ Employer supplemented Health Savings Account (https://www.colorado.gov/pacific/dhr/hsa)

+ Paid life insurance

+ Short- and long-term disability coverage

+ 11 paid holidays per year plus vacation and sick leave

+ BenefitHub (https://stateofcolorado.benefithub.com/) state employee discount program

+ MotivateMe employee wellness program

+ Excellent work-life programs, such as flexible schedules, training and more

+ Access to participate in employer-supported employee affinity spaces

+ RTD EcoPass Commuter Program

+ Some positions may qualify for the Public Service Loan Forgiveness Program. For more information go to https://dhr.colorado.gov/dhr-resources/student-loan-forgiveness-programs

Our agency website: Colorado Department of Labor and Employment (https://www.colorado.gov/cdle)

CDLE has implemented a pilot program on March 1st, 2022 which will award Disability Hiring Preference Points similar to the Veterans’ Preference Points program. During your application process you will be asked if you would like to be considered for either of these programs for additional points in the hiring process. To learn more about Disability Hiring Preference and what will be required to participate, please visit our website: https://sites.google.com/state.co.us/disability-hiring-preference/home

PLEASE NOTE: With the beginning of this program, CDLE will no longer accept attachments of any kind with applications. Please be as thorough as possible in documenting your education and work history in the application system. Attachments will not be accepted or considered during any phase of the hiring process including minimum qualification screening, comparative analysis, or interviews.

Description of Job

The salary range for this posting is:

HOURLY

$18.78 - $24.98

BIWEEKLY

$1,502.31 - $1,998.40

MONTHLY

$3,255.00 - $4,329.87

ANNUALLY

$39,060.00 - $51,958.44

The salary range of this advertisement is based on the currently available compensation plan. If an applicant is hired after July 1st this range will be adjusted during the salary analysis portion to reflect the updated compensation plan.

The Executive Director’s Office sets the strategic direction for the Department of Labor and Employment; determines strategic and legislative initiatives and objectives, and oversees, at the highest levels, the daily operations of the Department.

This position serves as the first point of contact with Colorado Department of Labor (CDLE) customers who visit the 633 17th St. building.

Greets and welcomes visitors in a friendly, helpful manner. Determines the nature of their business with the Department and utilizes judgment and knowledge of the Department’s programs and functions to direct visitors to the appropriate location for assistance. Notifies visitors of building security policies and procedures and ensures that visitors follow established security protocols. Assists in answering the main phone line and provides information or directs callers to the proper party. First-line staff responsible for assessing current and future security needs and addresses short falls by collaborating with front desk lead and supervisor. Requires creativity and resourcefulness to maximize security while balancing available resources, customer service and efficiency.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Residency Requirement:

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code & Classification Description:

G3A3XX ADMINISTRATIVE ASSISTANT II (https://drive.google.com/file/d/0B4enHpLSVk4eMWdzbVhaZTJDWW8/view?usp=sharing&resourcekey=0-b3y8iaBxItfgb77tjmzofw)

MINIMUM QUALIFICATIONS:

Experience Only:

Two (2) years of relevant experience in an occupation related to the work assigned to this position

OR

Education and Experience:

A combination of related education and/or relevant experience in an occupation related to the work assigned equal to two (2) years

SAVE THE DATE: The comparative analysis portion of this recruitment will require all qualifying applicants to complete an online skills assessment. This assessment is currently scheduled to take place from May 30th to 11:59PM on June 6th however these dates are subject to change based on the needs of the recruitment.

This exam will feature 39 questions with a time limit of 39 minutes to complete. The question types will be: simulated office program operations, true or false, multiple choice, and a timed typing test. You will be give the opportunity to alert us if you require ADA related accommodations to complete this test when you receive the test instructions on May 30th.

Conditions of Employment:

+ Must be a Colorado resident at time of application.

+ You must pass a thorough background check prior to employment which will include the E-Verify process.

+ Must Have Valid CO Driver License - this position will occasionally be required to operate a state vehicle.

+ The person selected for this position must be fluent (read, speak, write) in English and Spanish.

+ This is a 100% in office position, hybrid and remote options will not be available.

Appeal Rights: (Updated)

An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.

As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.

Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at [email protected] within ten (10) calendar days from your receipt of notice or acknowledgement of the Department’s action.

For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules .

Supplemental Information

For questions regarding this recruitment, please contact: [email protected]

Minimum Qualification Screening

A Human Resources Analyst will only review the work experience/job duties sections of the online job application to determine whether you meet the minimum qualifications for the position for which you are applying. Cover letters and resumes WILL NOT be accepted in lieu of the official State of Colorado online application, CDLE does not accept attachments of any kind during the application process. Part-time work experience will be prorated.

Applicants must meet the minimum qualifications to continue in the selection process for this position. Work experience and qualifications must be specifically documented on your online application. Do not use "see resume" or "see attached" statements on your application. CDLE does not accept attachments of any kind during the application process.

Comparative Analysis Process

SAVE THE DATE: The comparative analysis portion of this recruitment will require all qualifying applicants to complete an online skills assessment. This assessment is currently scheduled to take place from May 30th to 11:59PM on June 6th however these dates are subject to change based on the needs of the recruitment.

This exam will feature 39 questions with a time limit of 39 minutes to complete. The question types will be: simulated office program operations, true or false, multiple choice, and a timed typing test. You will be give the opportunity to alert us if you require ADA related accommodations to complete this test when you receive the test instructions on May 30th.

Supplemental Questions

Answer the supplemental questions on the application completely and thoughtfully. Your answers may be rated based on your writing ability (spelling, grammar, and clarity of your writing) as well as the content of your answer.

THIS ANNOUNCEMENT MAY BE USED TO FILL MULTIPLE AND/OR FUTURE VACANCIES

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness.

The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities.

The Colorado Department of Labor and Employment is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Sean Montoya, at [email protected] . Auxiliary aids and services are available upon request to individuals with disabilities. For all other inquiries about this recruitment effort, please call 303-318-8200.

While a salary range is posted for this position, an eventual salary offer is determined by a comprehensive salary analysis, which considers multiple factors including but not limited to education and experience compared to others in the organization doing substantially similar work.

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

I acknowledge the comparative analysis process for this position will consist of a review of the information contained within my application/job duty statements and that any attachments will not be included during the minimum qualification screening or application review. The structured application review/numerical scoring of my application will be based on the content listed in the job duty statements, the preferred qualifications, required competencies, and answers to supplemental questions. My responses to the supplemental questions will be scored based on my ability to follow instructions and provide detailed, clear and concise answers to each question.

+ Yes

+ No

02

I acknowledge to be considered/selected for this position I must be fluent (reading, writing, speaking) in English and Spanish and that this skill will be verified during the interview process.

+ Yes

+ No

03

I acknowledge to be considered/selected for this position I must have a valid CO drivers license.

+ Yes

+ No

Required Question

Employer

State of Colorado

Address

See the full announcement by clicking

the "Printer" icon located above the job title

Location varies by announcement, Colorado, --

Website

https://careers.colorado.gov/

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