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DOLA Housing Portfolio Manager (Program Management II)

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DOLA Housing Portfolio Manager (Program Management II)

Salary

$7,834.00 - $10,184.00 Monthly

Location

Denver Metro, CO

Job Type

Full Time

Job Number

NAA-01925-05.2025

Department

Department of Local Affairs

Division

Division of Housing

Opening Date

05/15/2025

Closing Date

5/29/2025 12:00 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

FLSA Status

Exempt; position is not eligible for overtime compensation.

Department Contact Information

Melissa Bellew: [email protected]

Primary Physical Work Address

1313 Sherman Street, Denver CO. This is a hybrid position that is required to report to the Denver office weekly, or as needed to meet with stakeholders.

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

+ Description

+ Benefits

+ Questions

Department Information

Who can Apply

This opportunity is only open to residents of the State of Colorado.

About the Colorado Department of Local Affairs

The Department of Local Affairs (DOLA) serves as the primary interface between the State and local communities. The Department provides financial support to local communities and professional and technical services (including training and technical assistance) to community leaders in the areas of governance, housing, and property tax administration. While all state governments provide such services through various Departmental structures, Colorado’s approach is unique in that these local community services are gathered into one Department of “Local Affairs,” which has a central focus on strengthening Colorado communities and enhancing livability.

Vision

The Department of Local Affairs is responsible for strengthening Colorado's local communities through: accessible, affordable, and secure housing; implementing property tax law; capacity building; strategic training, research, and technical assistance; and funding to localities.

Mission

Our mission is to help strengthen Colorado’s communities.

Why work for the Colorado Department of Local Affairs?

The work we do matters greatly. It matters to us and it matters to the citizens of the great state of Colorado. We love our communities and are passionate about supporting our communities. We value the diversity that Colorado offers. If your goal is to build a career that makes a difference in communities across the State, consider joining the dedicated people of the Department of Local Affairs.

In addition, we offer a great location and great benefits, which include:

+ Medical and Dental Plans (https://dhr.colorado.gov/state-employees/state-of-colorado-employee-benefits)

+ Strong, secure, yet flexible Retirement Plans including PERA Defined Benefit Plan or PERA Defined Contribution Plan (https://copera.org/welcome-pera-members/new-members) plus pre-tax and ROTH 401K, and 457 plans (https://copera.org/retirees/peraplus-401-k-457-plans)

+ Employee Wellness Programs

+ Paid Life Insurance

+ 11 paid Holidays per year plus Vacation and Sick Leave (https://dhr.colorado.gov/state-employees/time-off-leave)

+ Short and Long-Term Disability Coverage

+ RTD Eco Pass to all eligible State Employees

+ Flexible work schedule options and hybrid work options

+ Some positions may qualify for the Public Service Loan Forgiveness Program (https://dhr.colorado.gov/dhr-resources/student-loan-forgiveness-programs)

+ Training opportunities

+ Variety of Free discounts on services and products available through the State of Colorado's Work-Life Employment Discount Program

Description of Job

The Division of Housing (https://doh.colorado.gov/) (DOH) partners with local communities to create housing opportunities for Coloradans who face the greatest challenges in accessing affordable, safe, and secure homes. DOH supports projects ranging from homelessness prevention to homeownership. Our work includes:

+ Increasing and preserving Colorado's inventory of affordable housing.

+ Managing rental assistance vouchers.

+ Creating and supporting collaborative approaches to end homelessness.

+ Regulating mobile home parks and the construction and installation of factory-built structures.

Office of Housing Finance and Sustainability

The Office of Housing Finance and Sustainability exists to work with public and private entities, nonprofit organizations and public housing authorities to create and rehabilitate housing for low and moderate income persons; to provide shelter and supportive services to people experiencing homelessness; to provide safe, sanitary and decent housing for low and moderate income persons and families throughout the state through allocation of funds from federal and state grant programs; and, delivery of technical assistance and training to applicants and grantees.

Position Summary

The Housing Portfolio Manager exists to provide leadership in the management and compliance of contracts related to the new funding programs and policies to meet Coloradans’ affordable housing needs and the implementation of funding programs to ensure services and housing reach the intended recipients throughout Colorado. The position provides leadership in the management, planning, and coordination of the Division’s statewide Grant, Loan and Revolving Loan Fund (RLF)/Homeownership programs to assist local governments, housing authorities, tribal communities, for-profit developers, and non-profit developers in executing, maintaining, and sustaining affordable housing programs and projects. This position researches, develops, and recommends policies and procedures that form the basis for the Division’s management of its investments in housing development projects and programs. This position develops and presents division policies on affordable housing to the affordable housing community, including government and elected officials, housing developers, property managers and property owners.

This position leads and manages professional subordinate employees who each manage teams of Asset Managers (AMs) throughout the state who are focused on the implementation, management and compliance of contracts related to housing development projects and programs.

Specific duties include but are not limited to:

Manage Asset Manager Teams within OHFS

The Portfolio Manager has overall management responsibility for the DOH portfolio of state and federally supported housing assets.

+ Position determines staffing needs for the implementation and management of OHFS funding programs and sets performance guidelines for AM team staff. Directly supervises asset managers and conducts supervisory responsibilities such as approving leave, managing performance as rater, resolving conflicts among staff, identifying training needs, issuing performance improvement plans when appropriate, making compensation, hiring and corrective action recommendations.

+ Provides training, direction and supervision based upon the Division Strategic Plan and the Annual Consolidated Plan. Directs allocation of Asset Management staff time on portfolio related activities based on grantee and community needs and requests as well as Division strategic objectives.

+ Provides support and leadership in the review of AM contract implementation and management.

+ Provides leadership by designing optimal work environment, implementing coaching strategies, mentoring, and engaging employees, and identifying ways to improve overall organizational performance.

Portfolio Management Policies, Procedures and Guidelines

+ Manages the Division’s Asset Management program including developing the project and program performance review timeline as well as compliance criteria.

+ In consultation with team managers this position will conceive of, implement, and evaluate team workflows, policies and procedures to ensure maximum workplace efficiency as well as consistent work product.

+ Establishes and enforces compliance criteria including such items as state and federal cross cutting regulations.

+ Oversees DOH’s State, Federal and Homeownership Asset Management teams in the ongoing management of program and project contracts, contract close-outs and long-term monitoring.

Grant/Loan/RLF Program Development and Production

+ Assesses affordable housing needs throughout the state, evaluates how DOH programs more effectively meet statewide housing needs and helps develop and implement grant, loan, and Revolving Loan Funds (RLF) programs to most effectively meet these needs. Based on evaluation and assessment of existing policies and available funding sources, this position helps design new programs and helps modify existing programs in order to effectively implement Division of Housing grant, loan and RLF programs.

+ Makes recommendations for legislative action when needed to implement new funding programs or make changes to existing funding programs.

+ Creates and implements strategies for grant, loan and RLF program administration and structuring that affect the efficient and timely deployment of DOH funding.

+ Using expert knowledge of state and federal funding sources, compliance requirements and cross cutting requirements analyzes, and revises periodic report forms used to collect information on DOH programs and reports to funding agencies, such as HUD, the Colorado General Assembly, and the Colorado Attorney General’s office. Assesses needed information and appropriate frequency to determine status of all types of DOH grant, loan and RLF programs. Reviews grantees’ performance reports to determine status of each project and program in order to complete the above reports.

OHFS Application Staff Review

+ Position participates in DOH Office of Housing Finance and Sustainability (OHFS) Review Committee meetings with statewide responsibility for analyzing applications for federal and state funding and applicant capacity.

+ Reviews applications and provides advice and recommendations to other OHFS members on grant, loan and RLF applications.

+ Apprises Director of recommendations.

This position is required to travel independently, statewide using a state vehicle. Frequent in-state day travel and regular overnight travel is required (approximately 1-2 times per quarter).

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Class Code & Classification Description

H1A3XX Program Management II

MINIMUM QUALIFICATIONS

Experience Only: Nine (9) years of professional experience overseeing compliance for federal and state affordable housing/housing assistance programs. Typical components of compliance oversight include grant reporting and management, real estate or lending specific to affordable housing, and/or consulting regarding low income housing assistance or development.

OR

Education and Experience: A combination of related education in finance, business administration, public administration, law, social work, or a closely related field (as determined by the agency) AND experience as described above equal to nine (9) years.

Ensure that the 'Work Experience" section of the application is complete and contains all relevant work experience related to the position that you are applying for.

Applicants must upload their unofficial college transcripts that include the student name, college name, courses completed and/or degree with date conferred with this application, in order to receive credit.

Under the Job Application Fairness Act (SB 23-058), applicants may redact information from certifications and transcripts that identify their age, date of birth or dates of attendance from an educational institution.

Required Competencies

+ Ability to create accessible documents and technical content that follows plain language guidelines with accessibility in mind.

+ Ability to interpret federal and state regulations or program guidelines

+ Ability to read and understand invoices and compare them to budgets

+ Ability to consult, advise and work collaboratively across teams

+ Capability to sustain a respectful and productive work environment that inspires teamwork and positive results

+ Ability to gather, analyze, and interpret a variety of data to identify trends and draw conclusions

+ Strong attention to detail

+ Strong analytical skills

+ Strong dedication to public service

+ Excellent problem-solving skills

+ Excellent verbal and written communication skills, including strong public speaking skills

+ Ability to multitask, prioritize assignments, and organize work to accommodate shifting deadlines

+ Planning and organizational skills

+ Ability to provide clear, concise, and objective responses to complex program questions

+ Proficiency with Microsoft Office Suite, including Excel and Word, and Google Suite

+ Excellent problem-solving skills

+ Strong Interpersonal skills

+ Ability to de-escalate and resolve conflicts

Preferred Qualifications

+ State of Colorado government experience managing affordable housing initiatives

+ Experience with affordable housing development and homeownership programs

+ Demonstrated leadership and management experience

+ Experience with contract management, compliance monitoring and program evaluation

+ Professional experience supervising employees

+ Experience administering low and moderate-income housing programs

+ Working knowledge of HUD Community Planning and Development programs

+ Experience administering budget

Conditions of Employment

+ You MUST be a Colorado resident (at the time of application) to apply for this position.

+ Pre-employment criminal background checks will be conducted as part of the selection process.

+ MUST have a valid, unrestricted Colorado drivers license with a safe driving record. A safe driving record requires the following:

+ No convictions within the last seven (7) years for Reckless driving; Vehicular manslaughter; Driving under the influence (DUI); Two (2) or more driving while ability impaired (DWAI) convictions; One (1) conviction related to bodily injury or death to another person as described in C.R.S. 42-4-239. Eluding the police; or Street racing.

+ No convictions within the last five (5) years for: Three (3) or more careless driving convictions; or Speeding 20 mph over the speed limit. Two (2) convictions related to distracted driving or use of a mobile electronic device as described in C.R.S. 42-4-239.

+ No convictions within the last three (3) years for: Three (3) or more moving violations with a total of more than seven (7) points assessed on the license; or Suspension or revocation of driver license (unless for unpaid child support or other suspension not related to a moving violation).

+ No requirement of a breath monitoring device, also known as Interlock, to operate a motor vehicle.

Only complete applications submitted by the closing date for this announcement will be given consideration. Failure to submit properly completed documents by the closing date of this announcement will result in your application being rejected.

Applicants may submit a resume, cover letter/letter of interest detailing how their experience and background address the stated minimum and preferred qualifications/competencies of the job and attach to the online application. Applications left blank or marked “See Resume” will not be accepted. Please address every requirement for the position with your experience in your application.

The application may include the following documents that MUST be uploaded at the time of application:

+ A resume (this is not a substitute for the online application demonstrating work history)

+ Cover letter / letter of interest

+ Transcripts (if using education to meet the minimum qualifications)

+ DD214 (member-4 form) from applicants that may be eligible for veteran’s preference

Comparative Analysis

Current and former employees (transfers, voluntary demotions, and reinstatements) are required to participate in the comparative analysis process through this job posting.

Applications will be reviewed to determine if you meet the Minimum Qualifications (MQs) for the position. Applicants that meet MQ’s will be included in the Comparative Analysis process. Colorado Revised Statutes require that state employees are hired and promoted through a comparative analysis which may include, but is not limited to, a suitability screening, training and experience review, eSkills Assessment, oral assessment, written performance assessment or it may include a review of your application and your responses to any supplemental questions by a Subject Matter Expert (SME) to assess and rank applicants. Be sure your application specifically addresses the requirements as listed in the minimum qualifications. Address your specialized experience, work products, and accomplishments as they relate to the position duties, required competencies and preferred qualifications in order to establish an eligible list for referral to the hiring manager for final consideration.

Supplemental Information

The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness. The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities.

DOLA is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require a reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Melissa Bellew, DOLA ADA Coordinator at [email protected].

Email Address: All correspondence regarding your status in the selection/examination process will be conducted via email. Include a working email address on your application; one that is checked often as time sensitive correspondence such as exam information or notification will take place via email. Please set up your e-mail to accept messages from "state.co.us" and "[email protected]" addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.

Biweekly Pay: As of July 1, 2023, all DOLA new hires, including transfers of current state employees and reinstatements of former state employees, will be placed on the biweekly pay schedule. This means you will be paid every other Friday for a total of 26 pay periods over the course of a year. Biweekly pay is also lag pay, meaning you will be paid two weeks after the end of each pay period. Please click here for more information about the move to biweekly payroll.

Technical Assistance: If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) please contact NEOGOV technical support at 855-524-5627 Mon-Fri between 6 am and 6 pm (Pacific Time). Helpful hints: if you are having difficulty uploading or attaching documents to your application first, ensure your documents are PDF or Microsoft Word files, and second, close the document before you attempt to upload (attach) it.

Appeal Rights: An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director. As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.

Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at [email protected] within ten (10) calendar days from your receipt of notice or acknowledgment of the Department’s action. For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules.

For questions related to this job posting, please reach out to Melissa Bellew via email at [email protected].

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

If you are a current or previous State of Colorado employee, you may be eligible for step pay placement, if hired. Please list your dates of employment and classifications for all State of Colorado Departments or institutes of Higher Education for which you have worked and your Employee Identification Number (EIN). Alternatively, you can enter a Social Security Number if you do not recall your EIN:

02

DOLA - I am willing to accept an offer within the posted salary range?

+ Yes

+ No

03

DOLA - By clicking "yes" below, I certify that I understand that effective July 1, 2023, all DOLA new hires, including transfers of current state employees and reinstatements of former state employees, will be placed on the biweekly pay schedule.

+ Yes

04

If you are using college course work to meet the minimum qualifications for this position, it is required that a copy of your official (or unofficial) transcript(s) noting degree type and date conferred/awarded be attached/uploaded to this application at the time of submission. (Your transcript(s) is required as verification that you meet the requirements). Have you attached/uploaded your transcripts?

+ Yes, I have attached my transcripts.

+ No, I am not using college course work to meet minimum requirements for this position.

05

Detail your experience and skills with the preferred qualifications listed within this job announcement.

06

Detail your experience with contract management, program management, and housing program compliance. Be sure to include your role and employer.

07

Considering this position will manage three supervisors that each manage a team of asset managers, describe your experience, knowledge or skills that would make you the ideal candidate.

08

Certification and Confidentiality Statement

I certify that:

--I understand that this, my completed Application, the attached Supplemental Questions, and my responses are confidential and that I have neither consulted with others nor received assistance in the preparation, writing, or editing of my responses and the information contained herein is in my own words and was prepared and completed solely by me and only me.

--All the information I have provided herein is true, complete and correct to the best of my knowledge and belief, and is made in good faith.

--I have not communicated the confidential information of this, my Application and the attached Supplemental Questions in any way to other candidates, potential candidates, subject matter experts, or any person.

--I understand that if the confidential information in this, my Application and the attached Supplemental Questions and/or my responses, are found to have been falsified, plagiarized, or shared in any way, I may be disqualified or removed from the position if appointed.

+ I agree to the terms and conditions of this Certification and Confidentiality Statement.

Required Question

Employer

State of Colorado

Address

See the full announcement by clicking

the "Printer" icon located above the job title

Location varies by announcement, Colorado, --

Website

https://careers.colorado.gov/

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