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Description

Key Responsibilities:

Administrative Support

+ Manage calendar and schedule meetings, appointments, and events

+ Prepare agendas, take meeting minutes, and track follow-up items

+ Handle all correspondence (email, phone, and mail) on behalf of the Associate Executive Director

+ Maintain filing systems (physical and digital) and ensure records are updated and accessible

+ Coordinate travel arrangements and process expense reimbursements

Operations & Coordination

+ Assist with project management, ensuring deadlines and deliverables are met

+ Support preparation of reports, presentations, and proposals

+ Help coordinate community events, board meetings, and donor engagement activities

+ Collaborate with staff and community partners to ensure smooth day-to-day operations

+ Help oversee scheduling and logistical planning for rehearsals, performances, and programming

Office Management

+ Order and maintain office supplies and equipment

+ Serve as point of contact for vendors, contractors, and internal staff

+ Support hiring and onboarding processes for staff, interns, and volunteers as needed

+ Assist in maintaining compliance with grant reporting and record-keeping

Qualifications:

+ Minimum 2 years of executive or high-level administrative support experience

+ Experience in a nonprofit or arts/culture organization preferred

+ Excellent organizational, time management, and communication skills

+ Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) and Google Workspace

+ Ability to handle confidential information with discretion

+ Passion for youth development, music, and the arts is a plus

Requirements

Qualifications:

+ Minimum 2 years of executive or high-level administrative support experience

+ Experience in a nonprofit or arts/culture organization preferred

+ Excellent organizational, time management, and communication skills

+ Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) and Google Workspace

+ Ability to handle confidential information with discretion

+ Passion for youth development, music, and the arts is a plus

TalentMatch®

•Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .