"Alerted.org

NY HELP Yes

Agency Veterans' Services, Department of

Title Administrative Specialist 1 - VID 188175

Occupational Category Clerical, Secretarial, Office Aide

Salary Grade 18

Bargaining Unit M/C - Managerial/Confidential (Unrepresented)

Salary Range From $55005 to $80860 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 25%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 2 Empire State Plaza

City Albany

State NY

Zip Code 12223

Duties Description • Liaison with NYS OGS Human Resources (HR) and the Business Services Center (BSC) so that matters are addressed properly including classifying, recruitment, performance evaluations, travel cards, on-boarding, counseling and disciplinary documents are processed in the designated time frames and are completed accurately in conjunction with host agencies. Act as Security id. cards representative.• Manage and coordinate purchasing for all DVS offices and reconciliation of monthly credit card invoice for DVS. Hold the State Procurement card and use appropriately. Act as Credit card administrator. Process Purchase Requisitions through SFS.• Personally provide or direct DVS staff members to the appropriate source for information about benefits, retirement, Worker's Compensation, FMLA and payroll.• Liaison with OGS Fleet Services regarding DVS state vehicles. Check monthly logs from travelers. Distribute gas cards, keep track of monthly invoices from repair and maintenance vendor.• Maintain inventory of equipment statewide, excluding IT items administered by ITS. Respond to requests for postage supplies from East and West regional offices. Ensure annual expenditures for equipment maintenance and IT support are paid.• Liaison with the NYS Office of General Services, the Business Services Center (BSC), NYS Office of Minority, Women and Black-Owned Enterprise (MWBE) and NYS Division of the Budget (DOB) to ensure that all administrative and budgetary items are addressed and managed in accordance with appropriate state guidelines.• Assist in preparing DVS's submissions for annual reports and budgetary requests. Create a first draft of requested materials and provide detailed information as requested. • Act as liaison to OGS Budget Unit concerning spending plan and cash ceiling adjustments. Process B1184s. Keep up to date on spending, cash ceiling and annual budget appropriations.• Must be detail oriented and able to work independently.• Other duties as assigned.Note:There is no examination required for appointment to a NY HELPS position. Candidates hired via NY HELPS will be appointed on a permanent non-competitive basis and will begin a probationary period. At a future date (within one year of permanent appointment), it is expected that NY HELPS employees will have their non-competitive employment status converted to competitive status, without having to take an exam. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.Operational Needs:• Travel may be required (approximately 25%)• Possession and maintenance of a valid Driver’s License issued by the NYS Department of Motor Vehicle is required, or otherwise demonstrate the capacity to meet the transportation needs of the job.

Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS)* and applicants must meet the following minimum qualifications to be considered for this position:This title includes a traineeship opportunity, and applicants will be appointed to the appropriate level** based on their experience and education. Required experience: professional experience providing administrative and staff support to executives, program managers and staff, boards, or commissions by overseeing budget, human resources, and business services activities for an organization or program. A Juris Doctor, master's or higher degree in a related field can substitute for one year of specialized experience.**Administrative Specialist level requirements:• Administrative Specialist Trainee 1 (equated to SG-14): bachelor or higher degree. • Administrative Specialist Trainee 2 (equated to SG-16): bachelor or higher degree and one year of required experience.• Administrative Specialist 1, SG-18: bachelor or higher degree and two years of required experience. Applicants may also be appointed to this position if currently reachable on the appropriate eligible list for this title OR are a current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 11 or above and eligible for transfer under Section 52.6, 70.1, or 70.4 of the Civil Service Law. NOTE: IN ORDER TO AWARD THE PROPER CREDIT FOR WORK EXPERIENCE, RESUMES MUST INCLUDE MONTH AND YEAR FOR START AND END DATES ALONG WITH THE HOURS PER WEEK FOR EACH POSITION LISTED.

Additional Comments The NYS Department of Veterans Services is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage applicants for all communities to apply. NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources/KB

Telephone 518-473-5282

Fax 518-486-1631

Email Address [email protected]

Address

Street NYS Office of General Services, HRM

31st Floor Corning Tower, Empire State Plaza

City Albany

State NY

Zip Code 12242

Notes on Applying Please submit a resume and cover letter detailing how you meet the minimum qualifications along with the month/year and hours per week for each position listed. Indicate the Position Title & Vacancy ID number of each position you are applying to