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Contract Coordinator-164689

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Contract Coordinator-164689

Salary

$81,087.79 - $117,577.30 Annually

Location

Brighton, CO

Job Type

Regular Full-time

Job Number

07035

Department

Finance

Division

Finance Purchasing

Opening Date

05/16/2025

Closing Date

6/6/2025 4:30 PM Mountain

Our Mission

To responsibly serve the Adams County community with integrity and innovation.

EEO

Adams County is an equal opportunity employer. We strive to have a workforce that reflects the community we serve. No person is unlawfully excluded from employment opportunities based on race, color, national origin, ancestry, religion, creed, sex, sexual orientation, gender expression, gender identity, age, disability, genetic information, veteran status,marital status or any other legally protected characteristic.

Position classification

Hybrid -- Job duties and expectations allow for onsite and remote work scheduled every week. Employees in this classification are regularly scheduled onsite one (1) to four (4) days per week based on the County needs and as determined by Department Director. Hybrid classified roles can be onsite more than the set minimum based on employee preference.

+ Description

+ Benefits

+ Questions

What Success Looks Like In This Job

The Purchasing Contract Coordinator plays a critical role in the procurement process by managing and coordinating the development, review, and execution of purchasing contracts with a high level of professionalism and attention to detail. This position requires strong independent judgment and initiative in conducting complex negotiations with vendors to ensure favorable terms, compliance with regulations, and alignment with organizational objectives. The coordinator serves as a key liaison between internal departments, vendors, and the County Attorney’s Office to ensure legal accuracy and risk mitigation in all contractual agreements such as construction contracts, professional service agreements, software/SaaS agreements, Memorandum of Understanding, Inter-Governmental Agency agreements, and maintenance and service agreements. Success in this role requires exceptional organizational skills, a thorough understanding of procurement policies, and the ability to balance legal, operational, and financial considerations while fostering strong working relationships across the organization.

Examples of Duties for Success

The following statements are illustrative of the duties and responsibilities of the job. The organization retains the right to modify or change the duties and responsibilities of the job at any time.

Essential Functions

+ Ensures the purchasing contracting process is conducted according to policy and applicable federal, state, and local laws, including grant requirements.

+ Prioritizes, plans, organizes, directs, and manages the contracting process, including gathering necessary documentation, preparing contract drafts, tracking contract execution progress, and obtaining required approvals and signatures to ensure a seamless internal contract process.

+ Creates contracts and amendments, maintains contract records, and prepares contract-related correspondence.

+ Participates in the development of work scopes for contracts.

+ Interprets and advises on contractual terms, conditions, and requirements.

+ Attends meetings to discuss contract matters and to communicate contract status and expectations.

+ Participates in contract negotiations with departments.

+ Facilitates dispute resolutions between contractors, vendors, consultants, and staff.

+ Advises and assists departments when issues arise regarding vendor performance and compliance with contract terms.

+ Develops, plans, and provides training on contract administration to departments.

+ Advises and provides support to departments on contract matters.

+ Represents Purchasing on issues related to contracting.

+ Works with departments to determine whether a renewal is due, a new solicitation is necessary, or an Amendment is needed.

+ Reviews and adheres to Purchasing Policies and procedures.

+ Coordinates compliance with the requesting Department/Office and the County Attorney staff.

+ Manages County-wide repository for contracts, including answering user questions.

+ Acts as contract custodian; uploads and maintains all contracts/amendments in the database.

+ Contributes to developing and updating contract templates and departmental forms/documents.

+ Interprets legislation, policies, and rules.

+ Conducts research related to public procurement and contracting and advises on findings.

+ Monitors Code of Federal Regulations and publications from the Office of

+ Management and Budget for updates affecting the County.

+ May be called upon to complete solicitations, Purchase Requests, and Purchase Orders.

+ Performs other duties as appropriate or necessary for performance of the job.

Qualifications for Success

+ General office practices and procedures.

+ Routine software and business applications including, but not limited to, word processing, spreadsheets, presentation software, databases, and virtual meeting and collaboration software.

+ Communicate clearly and concisely, both verbally and in writing.

+ Read and comprehend department and County rules, regulations, policies and standard operating procedures.

+ Establish and maintain effective working relationships with other County employees, representatives of other agencies and organizations, and members of the community.

+ Regular, predictable attendance.

+ Read, comprehend, and interpret Federal, state and local laws, rules, regulations, codes and/or statutes relevant to public procurement and contracting.

+ Use best contracting practices and monitor new developments in contracting practices and processes.

+ Demonstrated attention to detail; refined ability to spot errors and inconsistencies.

+ Negotiation skills.

+ Conduct research and interpret findings.

+ Organize, analyze and compare complex documents and information.

+ Demonstrated organizational and time management skills.

+ Advanced understanding of public procurement requirements and practices.

More Qualifications for Success

+ Five (5) of progressive purchasing and contracting experience, three (3) years of which must be in a governmental or project coordination setting . Paralegal/legal experience is preferred.

+ Bachelor's degree from an Accredited College or University with major coursework in purchasing, accounting, public administration, or a related field required. A combination of technical and professional procurement and contracting experience may be substituted on a year-for-year basis. Coursework from NIGP, NAPM ,or ISM may be substituted for major college coursework preferred

Physical Requirements

+ Strength - Sedentary

+ Movement - Occasionally

+ Stooping, kneeling, crouching, reaching, handling, and fingering.

+ Auditory - Not Limited

+ Talking and hearing.

+ Vision - Required

+ Near acuity and far acuity.

+ Equipment

+ Office equipment.

+ Computer Use - Constantly

Adams County complies with Colorado’s Job Application Fairness Act (“JAFA”). JAFA prohibits employers from asking individuals to disclose their age, date of birth, or dates of school attendance or graduation on an initial employment application. However, additional application materials such as certifications and transcripts containing this information may be required for certain positions; if such additional materials are requested, applicants may redact information that identifies the applicant’s age, date of birth, or dates or attendance or graduation.

Adams County provides a comprehensive benefits package to employees that goes above and beyond what is offered at most organizations.

Clickhere (https://youtu.be/ILAvllPaGb4) to watch our video about why Adams County is an Employer of Choice!

Benefits You Expect:

+ AFLAC Supplemental Medical Insurance

+ Basic Term Life & Optional Term Life Insurance

+ Deferred Compensation Plan

+ Dental/Vision/Medical Plans

+ Generous Vacation/Sick leave

+ Long-Term Disability

+ Retirement Plan

+ Short-Term Disability

Plus some you might not expect:

+ Employee Assistance Program

+ Employee Fitness Center

+ Employee Health Clinics

+ Flexible Work Schedules

+ Recreation Center Discounts

+ Training & Tuition Reimbursement Programs

+ Wellness programs

+ Lactation friendly certified workplace

01

Please be aware that your cover letter and resume will not be accessed in the initial screening process, so you must complete your application and supplemental questions with as much detail as possible. Any personally identifiable information (PII) such as name and address will be redacted from applications that meet the minimum screening requirements and are forwarded to the hiring manager. If the hiring manager selects you to advance in the hiring process, your cover letter and resume will then be accessible to the hiring team. Information provided on the application is used to determine if a candidate meets minimum qualifications. Only information provided at the time of the application being completed will be considered and additional information that is not listed on the application will not be considered when deciding if a candidate meets or does not meet the qualifications. Applicants are STRONGLY encouraged to include all information and details on their application. I understand and agree that only information provided at the time of my application will be used to determine if I meet the minimum requirements for this position.

+ Yes, I understand and agree

+ Yes, I understand but disagree.

02

Which of the following best describes your education and experience for this position?

+ A bachelor's degree from an accredited college or university in purchasing, accounting, public administration, or a related field AND at least 5 years of progressive purchasing and contracting experience, including 3 years in a governmental or project coordination setting.

+ An associate's degree in a related field AND at least 7 years of progressive purchasing and contracting experience, including 3 years in a governmental or project coordination setting.

+ A high school diploma or GED AND at least 9 years of progressive purchasing and contracting experience, including 3 years in a governmental or project coordination setting.

+ None of the Above

03

Do you have contracting experience in a Governmental setting? If yes, please list the number of years and please include any certifications you may have.

04

Do you have experience in working with different types of internal departments?

05

Do you have an advanced understanding of public procurement requirements and practices?

+ Yes

+ No

Required Question

Employer

Adams County

Address

4430 S. Adams County Parkway, Suite C4000BBrighton, Colorado, 80601-8213

Website

http://www.adcogov.org/current-career-opportunities

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