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Accounting Technician III - Finance & Administrative Services

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Accounting Technician III - Finance & Administrative Services

Salary

$4,154.00 Monthly

Location

Arapahoe County, CO

Job Type

Full Time

Job Number

GJB-000151 05/25

Department

Arapahoe Community College

Opening Date

05/16/2025

Closing Date

5/27/2025 4:00 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

Primary Physical Work Address

Arapahoe Community College, 5900 S. Santa Fe Drive, Littleton, CO 80160

FLSA Status

Non-Exempt; position is eligible for overtime compensation.

Department Contact Information

April Noblet, [email protected], (303) 797-5693

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

+ Description

+ Benefits

+ Questions

Department Information

GJB-000151 05/25; Fiscal Services

The faculty and staff at ACC are passionate about student success. All ACC employees participate as educators striving to create an accessible, inclusive environment that promotes success for students, employees, and the surrounding community. Why Work at ACC?

+ Benefits (https://internal.cccs.edu/human-resources/employee-benefits/) - We offer a competitive benefits package, including: health coverage, retirement, paid time off, flexible spending accounts, life insurance, and more.

+ Professional Development - We provide professional development and enrichment opportunities for our staff to help them grow personally and professionally through our Center for Professional Enrichment and Human Resources department.

+ Tuition Reimbursement - To help our staff develop their skills, we offer a tuition reimbursement program good for courses taken at any of the Community College System colleges.

Note: Typical schedule for this position will be Monday - Friday 8:00 a.m. - 5:00 p.m. with flexibility in schedule to accommodate department needs. Applicant selected for hire will be required to acquire working knowledge of and the ability to utilize Banner, via training provided subsequent to hire.

EMAIL ADDRESS: All correspondence regarding your status in the selection/examination process will be conducted via e-mail. Please include your current e-mail address on your application and set up your e-mail to accept messages from [email protected] and 'cccs.edu' addresses. If you do not have an email address, then you will receive correspondence via US mail.

Description of Job

This full-time position performs accounts payable functions for the College, approves invoices for payment, audits and oversees input of vouchers. Reconcile all accounts payable open commitments in the general ledger.

+ Oversee the AP workflow, authorize invoices for payment, work with vendors as necessary to complete transactions for timely payment, design AP forms for departmental and college-wide use, and implement updated processes in order to improve service.

+ Classify, verify, and pre-audit payables to matching invoices, packing list, and other supporting documents prior to input and payment. Verify mathematical accuracy and confirm or assign correct fund, account, and object code of expenditure classification.

+ Process travel reimbursements for compliance with fiscal rules and College procedures. Work with purchasing manager in releasing unpaid vouchers associated with open purchase orders. Work with vendors as necessary to complete transactions for timely payment. Keep vendor files current and accurate. Monitor and enter imprest check and reimbursement of account as needed. Process payments for gifts, prizes, and honorariums.

+ Obtain, classify and maintain W-9's and scan to System Office weekly. Research problems involving double billings, credit memos, and overpayment, and determine appropriate method to handle problem.

+ Monitor accounts payable vouchers to ensure they are written, batched, and input in accordance with College procedures. Develop and maintain AP spreadsheets. Update and storage database for archiving accounting records. Maintain all scanning into Banner Document Management System (BDM).

+ Ensure fiscal year-end Accounts Payable are liquidated or rolled into the new fiscal year by preparing prepaid and accrual journal entries. Audit and correct quarterly 1099 report. Identify and record goods and labor on invoices with consideration for tax implications.

+ Maintain compliance with State of Colorado Fiscal Rules, Standard Accounting Procedures, ACC and Colorado Community College System (CCCS) Rules and Procedures. Utilize State Collections Procedures, State Fiscal Rules and Statutes, and Generally Accepted Accounting Principles (GAAP) in daily duties.

+ Proficiency in the use of Microsoft Office applications to include Word to compose correspondence, reports, edit and distribute memos, etc., utilize Excel to create spreadsheets, tables and formulas and manipulate data in spreadsheets to maintain records and Outlook to maintain calendars and appointments, and Banner for a variety of tasks.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Residency Requirement:

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code & Classification Description:

H8B3XXACCOUNTING TECHNICIAN III (https://drive.google.com/file/d/0BwUD9Bt4G-21OGNoQWtLMWNHQ00/view?usp=sharing&resourcekey=0-XOYdpJtCT4usXJgw114fDA)

MINIMUM QUALIFICATIONS:

Experience Only:

Three (3) years of technical accounting experience as the primary function of the job. Your application must be completed in detail documenting your experience, including the accounts payable experience. Daily interaction with students, faculty and staff requires this position to have strong interpersonal, communication and organizational skills. Candidate must have experience providing excellent customer service and interfacing with a variety of people from many levels within an organization and community. Effective verbal and written communication skills are necessary for success in this position. Do not use "SEE RESUME" statements on application; your application must be completed in detail and clearly document your relevant work experience. (Part time experience will be pro-rated).

OR

Education and Experience:

Three years of college, university or non-correspondence business school course work from an accredited institution in Accounting, Finance or related field may substitute for the technical accounting experience on a year-for-year basis. You must submit a copy of your transcripts with your application in order to be considered. Please redact age-related information on your transcript.

Conditions of Employment: Must submit to and successfully complete a pre-employment background check as a condition of hire. Felony convictions of crimes of moral turpitude or convictions of misdemeanors related to job duties may disqualify you from consideration for this position. Should your background check reveal any charges and convictions, it is your responsibility to provide ACC Office of Human Resources with an official disposition of the charges.

Preferred Requirements: Please provide a detailed description on your application of your relevant work experience and document examples of your work in relation to the following; Accounts Payable, working knowledge of CCCS and State Fiscal Rules. Notary Public or ability to acquire after hire. Associate degree or higher in Accounting. Working knowledge of Banner and BDM or similar system. High level of speed and accuracy regarding data entry. High level of attention to detail (ability to check for typographical, grammatical, and spelling errors, etc.). Experience and ability to work in a fast-paced customer service environment, and ability to handle multiple tasks simultaneously while meeting targeted deadlines. Experience with problem solving processes. Understand and determine appropriate rules and regulations from various sources. Knowledge in extracting information from various reports. Ability to deal with a diverse population with discretion and tact.

Appeal Rights:

An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.

As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.

Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at [email protected] within ten (10) calendar days from your receipt of notice or acknowledgement of the Department’s action.

For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules .

Supplemental Information

This post may be used to fill one or more similar positions in the future.

ACC recognizes the importance of a workforce that is reflective of our diverse student community. As such, we are interested in selecting the best candidate from a diverse applicant pool.

Important Note To Applicants: Former employees of the Colorado Community College System or one of its 13 colleges, who were disciplinary terminated or resigned in lieu of termination, must disclose this information on your completed application.

Comparative Analysis Process: Your employment application will be used to rate your training and experience and to determine your rank among the candidates for this position. Other forms of testing may include eSkill, oral board, written, etc. subject to change based on number of qualified applicants. It is, therefore, very important to fill out the application completely and to give a detailed description of your education and work experience. Your application and attachments should address the described duties, minimum, and preferred qualifications. Be sure your application specifically addresses the requirements as listed in the Minimum Requirements section and that all required documents are included in the application packet (e.g. application, transcripts, licensure, supplemental questionnaire, etc.). Failure to include the required information by the application deadline will result in your rejection from consideration of the position.

Americans with Disabilities Act (ADA) Accommodations: Arapahoe Community College is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Angela Johnson, [email protected], 303.797.5715.

Pregnant Worker’s Fairness Act: The Pregnant Worker’s Fairness Act allows applicants to request a reasonable accommodation for known limitations related to pregnancy, childbirth, or related medical conditions. If you require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Angela Johnson, [email protected], 303-797-5715.

Equal Opportunity Employer: The Colorado Community College System believes when all human qualities are regarded with dignity and respect and when everyone has access to the individualized support they need, all will have the opportunity to thrive. In all aspects of the employment process, decisions are made based on merit, competence, performance and business need without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, creed, ancestry, national origin, marital status, genetic information, military status, or any other protected status in accordance with applicable law. Our Accommodations and Non-Discrimination policies, plus other helpful information, can be found publicly at arapahoe.edu/legal.

Address Confidentiality Program: If you are covered by the Address Confidentiality Program as provided by Colorado Revised Statute (CRS) 24-21-201 through 24-21-214, please notify the Human Resources office or analyst listed on this announcement so that you are provided the appropriate time extension for notifications provided by U.S. Mail. The extension allowed under this program applies only to U.S. Mail notifications that include a deadline of 10 days or less.

For information regarding Arapahoe Community College Security, including crime statistics for the campus and surrounding area, please see the ACC Campus Police website under “Campus Safety”:https://www.arapahoe.edu/advising-support/student-support/campus-safety For a hard copy report, please contact the ACC Campus Police Department at 303.797.5800, [email protected], or Room M2600 at 5900 South Santa Fe Drive, Littleton, Colorado 80120

FOR CURRENT OR FORMER EMPLOYEES OF THE STATE OF COLORADO:

Per the requirements of the Step Pay Program implemented on July 1, 2024, any State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classification’s pay range based on completed years in their current class series as of June 30. All current and former State employees must ensure that your entire work history within the State Classified System, including at Institutions of Higher Education, is indicated in your application so that your time-in-series can be calculated accurately.

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

Are you a current resident of the State of Colorado who can provide proof of Colorado residency?

+ Yes

+ No

02

Are you willing to submit to a pre-employment background check as a condition of hire?

+ Yes

+ No

03

Please describe your technical accounting experience as it relates to this position.

04

Please describe your accounts payable experience as it relates to this position.

05

Please describe your experience with Banner, Microsoft Office and other software applications.

06

Explain how you have used Microsoft Excel in the workplace and what you consider your level of experience is working with Excel.

Required Question

Employer

State of Colorado

Address

See the full announcement by clicking

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Website

https://careers.colorado.gov/

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