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Accounts Payable Specialist

Job Details

Level

Entry

Job Location

Waterbury BR9 - Waterbury, CT

Position Type

Full Time

Travel Percentage

None

Job Shift

M - F 8:00 am - 5:00 pm

Job Category

Admin - Clerical

Overview

Torrco is a leading plumbing wholesaler, committed to providing high-quality plumbing products and solutions to contractors, builders, and service professionals. We offer a wide range of plumbing supplies, from piping and fittings to fixtures and water heaters, sourced from trusted manufacturers and suppliers.

We are currently seeking a motivated and detail-oriented individual to join our corporate administration team and help support our office core functions, specifically the AP department.

Position Overview: The Accounts Payable (AP) Specialist is responsible for managing and processing the company’s outgoing financial obligations in a high-volume, fast-paced wholesale distribution environment. This includes receiving, verifying, and reconciling vendor invoices, ensuring accurate and timely payments, and maintaining vendor records in accordance with company policies and procedures. Responsible for all accounting work necessary to ensure accounts payable data is processed in a timely, confidential and efficient manner.

Essential Responsibilities

Invoice Processing:

+ Complete payments by receiving, reviewing, and processing a high volume of purchase order (PO)-based and non-PO invoices.

+ Charge expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.

+ Match invoices to POs and packing slips to ensure correct pricing, quantities, and terms.

+ Resolve discrepancies with the purchasing and receiving departments.

+ Maintains historical records by imaging and scanning documents/invoices.

+ Protects organization’s value by keeping information confidential.

Vendor Management:

+ Maintain accurate and up-to-date vendor records, reconcile monthly statements.

+ Communicate with vendors regarding invoice status, payment inquiries, and discrepancies.

+ Resolve invoice and receipt discrepancies; issues stop-payments or purchase order amendments when needed.

+ Respond promptly to vendor calls and emails.

Payment Execution:

+ Prepare and process weekly check runs, ACH, and wire transfers.

+ Ensure timely and accurate payment of invoices to maintain vendor relationships and take advantage of early payment discounts.

+ Pays employees by receiving and verifying expense reports and requests for advances; preparing checks.

Reconciliation and Reporting:

+ Reconcile vendor statements and resolve past-due balances.

+ Assist with month-end closing by preparing AP accruals and related reports.

+ Maintain AP aging reports and assist with audits.

Compliance & Controls:

+ Ensure compliance with company policies, internal controls, and accounting procedures.

+ Maintain confidentiality of financial information and vendor data.

+ Performs other duties that may be necessary for efficient functioning of the department.

As a Torrco employee you will be expected to organize your activities to accomplish the objectives of the company. You are required to adhere to the policies and practices of the company. You must keep your immediate manager informed on all matters of importance to the company as any issues arise. You are expected to be cooperative with other team members and actively help peers.

Required Skills/Abilities :

+ Intermediate data entry and computer skills.

+ Must be extremely detailed oriented, organized and accurate.

+ Must have effective interpersonal, verbal and written communication skills.

+ Must possess positive attitude and able to multitask in face-paced environment.

+ Must be dependable and able to adapt to various work situations.

+ Proficient in Microsoft Excel and other Office applications.

+ Familiarity with ERP/Accounting systems.

Education and Experience:

+ Bachelor’s degree in Accounting, Finance or related field preferred.

+ At least 2 years of accounts payable experience performing day to day financial transactions, including verifying, classifying, computing, posting and recording account data.

+ Prior exposure to multi-location or multi-entity operations.

+ Experience with inventory and purchasing systems.

Working Conditions:

+ Full-time position, Monday – Friday 8:00 am to 5:00 pm in-office.

•At Torrco we are committed to having a Great Place to Work and a Great Place to Buy” If you share our passion for sales and customer excellence, please go to JoinTorrco.com to apply by creating an account on the upper right hand side corner.

Torrco is a drug-free workplace, you must be able to pass a background check and pre-employment drug screen in accordance with state and federal regulations.

This job description is not all inclusive. Torrco reserves the right to amend this job description at any time. Torrco is an Equal Opportunity Employer, committed to a diverse and inclusive work environment.