"Alerted.org

41139BR

Extended Job Title:

Coordinator

Org Level 1:

Texas Tech Unv Hlth Sci Ctr El Paso

Position Description:

Performs supervisory and coordinative work in the operation of a specific program or departmental project. Responsibilities involve the coordination and supervision of the various functions and aspects of a specific program as well as the monitoring of program staff and operational procedures. Work is performed under general supervision with evaluation based on results obtained. May supervise program staff, volunteers and student assistants.

Requisition ID:

41139BR

Optional Attachments:

Professional/Personal Reference, Transcript

Travel Required:

Up to 25%

Major/Essential Functions:

+ Provides general administrative support to the Section Supervisor and departmental leadership to include phone coverage, calendar management, typing, copying, filing, data entry, and campus delivery of materials

+ Supports the Physician and Student Well Being Committee chair by handling committee correspondence and scheduling suspected impaired physician referrals and follow-up appointments

+ Updates case file tracking system and maintains confidential and accurate records for the Physician Student and Well Being Committee

+ Orders office supplies and processes requisitions for vendor payments in TechBuy system. Maintains receipts and supporting documentation and processes purchasing card reconciliations records for Faculty Wellness Program expenditures

+ Submits work orders for IT support, maintenance and room reservations and updating of Faculty Wellness Program website content

+ Coordinates travel applications and travel reimbursements for Faculty Wellness Program staff and speaker(s) to include airline, lodging and transportation arrangements and preparation of travel system pre-approval applications and vouchers

+ Coordinates the offices' first line of customer service by staffing front desk and answering department phones, greeting and directing department visitors, and fielding preliminary inquiries or requests for service

+ Plans, schedules and coordinates business meetings, campus events, and continuing professional education sessions (CPE grand rounds, etc.)

+ Handles all logistics including invitations, room reservations, AV equipment, flyers, catering, and agenda and minutes preparation

+ Makes coffee, restocks the refrigerator and offers refreshments to guests/visitors

+ Serves as Project Manager (PM) for at least one project and assists in the execution of events and projects for the Office of Faculty Affairs and Faculty Wellness Program

+ Performs all other duties as may be assigned by supervisor(s).

+ Adhere to all TTUHSCEP policies, procedures and processes

+ Personally demonstrate, display, and act in accordance with TTUHSCEP’s values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork)

+ Actively promote and encourage staff across the institution

Grant Funded?:

No

Minimum Hire Rate:

Compensation is commensurate upon the qualifications

Pay Basis:

Hourly

Work Location:

El Paso

Preferred Qualifications:

+ Experience in higher education or health care setting preferred

+ Strong organizational and multi-tasking skills and ability to handle multiple deadlines

+ Familiarity with Publisher or Adobe Acrobat Suite Photoshop, InDesign, Illustrator or other graphic design software applications

+ Proficient in MS Office software (Word, Excel, Access, PowerPoint), Outlook

Campus:

HSC - El Paso

Department:

University Wellness Program ELP

Required Attachments:

Cover Letter, Resume / CV

Job Type:

Full Time

Pay Statement:

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.

Job Group:

Office and Admn Wkrs All Other

Shift:

Day

EEO Statement:

All qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information.

Required Qualifications:

+ High school graduation plus five (5) years progressively responsible related experience; additional related education may exchange for required experience on a year for year basis

Licensure/certification

+ Valid Texas driver’s license and liability insurance for use of personal vehicle

Does this position work in a research laboratory?:

No

Navy Enlisted Classification Code:

AZ, LS, MC, PS, RP, YN

Army Military Occupational Specialty Code:

15P, 36B, 42A, 56M, 68J, 88H, 88N, 89A, 89B, 92A, 92Y

Air Force Specialty Code:

3A1X1, 8A200

Marine Military Occupational Specialty Code:

0111, 3372, 6046

Jeanne Clery Act:

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx