"Alerted.org

Title:

Executive Assistant

Program Summary

KBR's Defense & Technology Solutions (DTS) unit provides technical solutions in systems engineering, AI, C6ISR, and missile defense for the Department of Defense and Intelligence Community. Supporting defense modernization and national security across land, sea, air, space, and cyberspace, DSE ensures customer satisfaction with its expertise in scientific research, engineering, and mission operations.

Job Summary

Looking for a role where your contributions are valued, and your potential is unleashed? Join us at KBR as an Executive Assistant, where you'll collaborate with others to support the Integrated Fires Mission Command (IFMC) Product Support Manager (PSM)/Logistics Director. You will provide comprehensive administrative support to the Product Office leadership and promote business operations. We're seeking a team player who thrives in a collaborative environment, where excellence is the standard. If you're ready to take on new challenges and be part of something extraordinary, apply now and let's build a brighter future together!

Roles and Responsibilities:

+ Organize and prioritize incoming tasks and requests for Product Office leadership.

+ Coordinate and manage calendars, appointments, audio and video teleconferences for the Product Office leadership. This includes coordinating with internal directorates and outside organizations for proper meeting representation.

+ Coordinate travel arrangements and process travel vouchers for the Director and assist with any Defense Travel System (DTS) needs for the staff.

+ Oversee and complete Automated Time, Attendance, and Production System (ATAAPS) for various divisions.

+ Review, forward, and track awards in the Department of Defense (DoD) Performance Management and Appraisal Program (DPMAP), including current year and previous year amounts in Excel.

+ Prepare and edit correspondence, reports, and presentations.

+ Receive and respond to requests for assistance or information.

+ Conduct research and gather information for various mission initiatives.

+ Assist in the preparation and follow-up of meetings, including taking meeting minutes as needed.

+ Manage and maintain classified, controlled unclassified, confidential, and unclassified files and documents.

+ Liaise with higher headquarters, governmental organizations, stakeholders, and subordinate organizations to ensure effective communication and collaboration.

+ Answer phone calls and direct to appropriate Point of Contact (POC) if needed.

+ Assist in the planning and execution of IFMC Product Office events and special projects.

+ Monitor and oversee official Product Office correspondence using internal and external automated tracking databases.

+ Assist in Human Resources functions by keeping personnel records up to date.

+ Maintain office electronic filing and Knowledge Management system through Microsoft SharePoint, including key briefings and documents, short / long-range calendar, attend meetings to provide updates and capture requirements as needed.

+ Ensure that all office folders/separators and files are maintained and purged annually in accordance with Army Regulation 24-400-2.

+ Responsible for new employee in-processing and out-processing procedures.

+ Coordinate and maintain adequate levels of office supplies necessary for staff performance of work.

Basic Qualifications:

+ Possess an Active DoD Secret Security Clearance.

+ Bachelor's degree in business administration or a related field.

+ 2+ years of proven experience as an executive assistant or a similar role.

Preferred Qualifications:

+ Competence skill level with Army, OSD and DoD organizations and staff processes desired.

+ Competence skill level with DTS, ATAAPS, and DPMAP desired.

Preferred Skills

+ Strong knowledge of office management systems and procedures.

+ Exceptional organizational and time management skills.

+ Excellent written and verbal communication abilities.

+ Attention to detail and accuracy.

+ Proficient in Microsoft Office Suite, MS Teams and SharePoint.

+ Ability to handle multiple tasks and work under tight deadlines.

+ Discretion and ability to maintain confidentiality.

+ Strong problem-solving and decision-making skills.

+ Ability to work independently with minimal supervision.

+ Professional demeanor and strong interpersonal skills.

+ Flexibility to work outside regular business hours when necessary.

KBR Benefits

KBR offers a selection of competitive lifestyle benefits which could include 401K plan with company match, medical, dental, vision, life insurance, AD&D, flexible spending account, disability, paid time off, and flexible work schedule. We support career advancement through professional training and development.

Belong, Connect and Grow at KBRAt KBR, we are passionate about our people and our Zero Harm culture. These inform all that we do and are at the heart of our commitment to, and ongoing journey toward being a People First company. That commitment is central to our team of team’s philosophy and fosters an environment where everyone can Belong, Connect and Grow. We Deliver – Together.

KBR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.