• Administrative Assistant

    Interwest Construction, Inc. (Burlington, WA)


    Job Summary: Under supervision of the Owner and Business Development Director. The administrative assistant position primarily will support the estimating team completing highly critical work bidding high dollar construction projects. A portion of this position will include driving a company vehicle to deliver bid proposals to various locations throughout WA State. This position could also support departments such as Human Resources, Contract Management, and Accounting.

     

    Who is ICI?

     

    Interwest Construction Inc. (ICI) is founded on the commitment to our people, community and the quality of our work. Contracting since 1987, lCI is a well-respected family owned heavy civil construction company building throughout Washington State. Our success has resulted from our continued focus on customer satisfaction, demonstrated through our talented and supportive workforce.

     

    ICI's team leads the industry in underground utilities, total site development, and heavy highway and bridge construction throughout Washington State.

     

    Our company’s goal has been to provide a safe, efficient, and professional team of individuals who are supplied the resources and equipment they need to complete any project (large or small) on time and in budget. We breath our Mission, Vision, and Values listed below.

     

    We look forward to reviewing your resume!

     

    Benefits and Perks

     

    + Competitive Pay

    + Excellent Heath Care; Medical, Pharmacy, Vision, Dental, Life, STD, AD&D, EAP; 90% Employee, 65% Child/Spouse, 50% Family Coverages.

    + Fidelity 401(k) or Roth options with progressive employer Match.

    + Regular Performance Reviews (90 days and Annual) with regular Compensation Reviews for Merit, industry competitiveness and COLAs.

    + Paid Holidays.

    Essential Responsibilities

    + Compile data and coordinate related work between the Estimating Team and Contract Manager.

    + Answer telephones and route calls appropriately.

    + Deliver project bids and attend bid openings with company provided vehicle.

    + Assist with small works rosters applications, quote boxes, and bid envelopes.

    + Assist with obtaining/completing bid documents, bonds, and insurance quotes for projects the company intends to bid.

    + Support estimating team by soliciting bids and supplier quotes as well as updating and managing sub/supplier lists.

    + Check for quotes through e-mail, fax, print, save to the shared folder and distribute to bid boxes.

    + Check for project addendums, keep estimators informed, and keep bids updated with any new information.

    + Processing information, organizing, planning, and prioritizing work. Discuss with coworkers to coordinate work priorities and task.

    + Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer. Mail contracts or other pertaining documentation.

    + Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and computers.

    + Maintain the front desk appearance and route mail/packages to departments.

    Required Skills & Abilities:

    + Strong attention to detail

    + Critical thinking + Problem Solving

    + Navigating online platforms to obtain information

    + Self-Driven with a desire to achieve more

    + High level of professionalism.

    + Communication - verbal and written, including numeric math and good penmanship.

    + Works well under stressful time crunches.

    + Washington State Drivers license with excellent driving record

    + Ability to drive long distances with traffic in a company-provided vehicle.

    + Data entry and web-based research.

    + Exceedingly organized and ability to deliver time sensitive skills managing one’s own workload.

    + Ability to understand working assignments and administrative processes.

    + Experience with Microsoft Office suite (mostly Excel & Word), Adobe and/or Bluebeam.

    + Ability to perform various and diverse duties to be classified in any specific office clerical occupation.

    Education & Experience:

    + Business Degree preferred – appropriate experience sufficient.

    + Fundamental knowledge of construction field and bid process preferred.

    + Experience in high pressure positions is preferred.

     

    Compensation Range : The salary range includes the minimum, midpoint, and maximum base salary values. A candidate's offer can vary depending on differentiating factors, including but not limited to education, training, or experience.

     

    Non-Exempt Hourly $19.00 - $30.00 per hour DOE

    Work Environment:

    This job operates in a professional office environment. This role routinely involves standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. This would require the ability to lift files, open filing cabinets and bend or stand, as necessary. This position travels for bid openings from Ferndale to Bellevue and east to the Yakima area in a company provided vehicle.

    Other Duties:

    Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

     

    Interwest Construction, Inc. is an Equal Opportunity Employer and fully complies with applicable Federal, State and or local laws, orders, and regulations. Discrimination or harassment based upon any of these factors is wholly inconsistent with our Company values and will not be tolerated. Additional information on these laws can be found on the EEOC website.

     

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