• Electronic Document Management Specialist

    State of Minnesota (St. Peter, MN)


    Working Title: Electronic Document Management Specialist

     

    Job Class: Office and Administrative Specialist

    Agency: Human Services Dept

    + **Job ID** : 86326

    + **Location** : St. Peter

    + **Telework Eligible** : No

    + **Full/Part Time** : Full-Time

    + **Regular/Temporary** : Unlimited

    + **Who May Apply** : Open to all qualified job seekers

    + **Date Posted** : 05/17/2025

    + **Closing Date** : 05/27/2025

    + **Hiring Agency/Seniority Unit** : Human Services Dept / DHS St Peter AFSCME

    + **Division/Unit** : MSOP / MSOP HIMS Support

    + **Work Shift/Work Hours** : Day Shift

    + **Days of Work** : Monday - Friday

    + **Travel Required** : No

    + **Salary Range:** $20.02 - $25.03 / hourly; $41,801 - $52,262 / annually

    + **Classified Status** : Classified

    + **Bargaining Unit/Union** : 206 - Clerical/AFSCME

    + **Work Area** : St. Peter HIMS

    + **FLSA Status** : Nonexempt

    + Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

     

    The work you'll do is more than just a job.

     

    At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

     

    The Minnesota Sex Offender Program (MSOP) is a sex offense specific treatment program in a modified therapeutic community and secure setting that provides comprehensive services to 740 civilly committed clients. Services include sex offense specific treatment, education programming, therapeutic recreation, vocational programming, and volunteer services.

     

    The Minnesota Sex Offender Program (MSOP) is seeking an individual to join our team for an exciting and rewarding opportunity as an Electronic Document Management Specialist for our St. Peter, location. The Electronic Document Management Specialist works as part of a team performing the essential duties of scanning, indexing, and verifying Minnesota Sex Offender Program documents for the electronic records systems and redacting information that should not be released under the Government Data Practices Act. The Electronic Document Management Specialist ensures the efficient operation of the program by processing a variety of work utilizing multiple computer systems, databases, and electronic document management systems.

    Responsibilities include:

    + Receiving, retrieving, scanning, and processing documents from various departments to input into the appropriate electronic storage source.

    + Timely communicating information regarding imagining processes and needs with both internal and external clientele concerning documents, verify ability to share information and identify the status of the document.

    + Promotes a positive image of the facility with emphasis on customer service by treating clients, co-workers, and other staff with courtesy and respect.

    Minimum Qualifications

    + Skill in customer service sufficient to provide prompt and accurate information to customers in person, on the phone, and through email and other written or electronic correspondence

    + Ability to Accurately input, verify, and edit electronic data

    + Knowledge of records management systems sufficient to store, categorize, and retrieve electronic files

    Preferred Qualifications

    + Experience with Records Management and electronic document management.

    + Experience with data systems such as FileNet, Phoenix, Electronic Document Management System (EDMS).

    Additional Requirements

    To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

     

    REFERENCE/BACKGROUND CHECKS - The Department of Human Services will conduct reference checks to verify job-related credentials and criminal background check prior to appointment.

     

    Direct Care & Treatment (DCT) healthcare facilities require employees to provide documentation that they are free from tuberculosis (TB) through a blood test prior to employment. DCT does not accept TB skin testing.

    AN EQUAL OPPORTUNITY EMPLOYER

    Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

     

    Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] . Please indicate what assistance is needed.