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Legal Office Administrator 1, OGC

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Legal Office Administrator 1, OGC

Salary

$50,836.00 - $77,321.00 Annually

Location

Dauphin County, PA

Job Type

Non-Civil Service Permanent Full-time

Job Number

N-2025-25360

Department

Department of Transportation

Division

TR Chf Cnsl

Opening Date

05/16/2025

Closing Date

5/20/2025 11:59 PM Eastern

Job Code

07071

Position Number

00233537

Union

Non Union

Bargaining Unit

A3

Pay Group

ST06

Bureau / Division Code

2200

Bureau / Division

Office of Chief Counsel/ Department of Transportation

Worksite Address

400 North Street

City

Harrisburg, Pennsylvania

Zip Code

17120

Contact Name

Kelly Phillips & Megan Adams

Contact Phone

717.705.1277

Contact Email

[email protected] & [email protected]

+ Description

+ Benefits

+ Questions

THE POSITION

The Office of Chief Counsel (OCC) within the Pennsylvania Department of Transportation (PennDOT) is on the lookout for a dedicated and organized individual to provide essential administrative and operational support. In this role, you will be responsible for executing advanced clerical tasks that are crucial for maintaining the smooth and effective functioning of the office. If you thrive in a collaborative environment and possess a keen eye for detail, this position could be an excellent fit for you. Join our team and contribute to the vital work we do in ensuring efficient transportation services across the state.

DESCRIPTION OF WORK

As a Legal Office Administrator 1, you will play a crucial role in providing both administrative and legal support to the Transactions Division of the Pennsylvania Department of Transportation's Office of Chief Counsel (PennDOT OCC). Your responsibilities will encompass coordinating the legal review process for contracts, managing various databases, and preparing memos and other forms of correspondence essential to the division's operations. In this position, you will have the chance to independently address a range of matters with varying degrees of complexity, which will involve interpreting and applying the Commonwealth's contracting policies and guidelines. Additionally, you will be expected to identify and recommend improvements to the contracting processes. The ideal candidate for this role will possess experience in preparing and proofreading contracts, drafting legal correspondence, or have other relevant professional legal experience that demonstrates a strong understanding of legal documentation and procedures.

Interested in learning more? Additional details regarding this position can be found in the position description (https://careers.employment.pa.gov/pd/PD\_NEOGOV.asp?p=00233537) .

Work Schedule and Additional Information:

+ Full-time employment

+ Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.

+ Telework: You may have the opportunity to work from home (telework) part-time, up to 3 days per week, upon successful completion of the required training period. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg.

+ Salary: In some cases, the starting salary may be non-negotiable.

+ You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

+ Two years of varied office management or staff work within a public or private legal office.

Additional Requirements:

+ You must possess good interpersonal skills, including active listening, communication, collaboration, and problem-solving.

+ You must be able to perform essential job functions.

How to Apply:

+ Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

+ If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.

+ Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.

+ Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

+ Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans’ Preference tab or contact us at [email protected] .

Telecommunications Relay Service (TRS):

+ 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

Learn more about our Total Rewards by watching this shortvideo (https://www.youtube.com/embed/HtcSRnndflc?rel=0) !

See the total value of your benefits package by exploring ourbenefits calculator.

Health & Wellness

We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.*

Compensation & Financial Planning

We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options.

Work/Life Balance

We know there’s more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.*

Values and Culture

We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.

Employee Perks

Sometimes, it is the little “extras” that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships.

For more information on all of these Total Rewards benefits, please visitwww.employment.pa.gov and click on the benefits box.

*Eligibility rules apply.

01

Do you possess two or more years of full-time varied office management or staff work within a public or private legal office?

+ Yes

+ No

02

If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.

Required Question

Employer

Commonwealth of Pennsylvania

Address

613 North Street

Harrisburg, Pennsylvania, 17120

Website

http://www.employment.pa.gov