"Alerted.org

Executive Assistant

Choosing Capgemini means choosing a company where you will be empowered to shape your career in the way you’d like, where you’ll be supported and inspired by a collaborative community of colleagues around the world, and where you’ll be able to reimagine what’s possible. Join us and help the world’s leading organizations unlock the value of technology and build a more sustainable, more inclusive world.

Job Description

This is a great opportunity for a fast learner and strong communicator who enjoys planning and organizing and thrives in a team spirit environment to help others and build connections with leaders, people and teams! As an executive assistant, you will focus on a variety of transactional activities, directly for several executives and vice presidents as well as with business groups and in support of the People Director, Leadership Team and in coordination with our Capgemini Group departments and external vendors.

Responsibilities / Accountabilities:

• Arrange internal virtual and in-person office meetings and conference room events

• Set up external meetings and events, parties, meals

• Calendar management of multiple leaders with MS Outlook Calendar tracking, rescheduling and reminders

• Mindfulness of country time zones when scheduling meetings with Global leaders, clients or teams.

• Set up conference calls and videoconferences (domestic, international; from small to very large in scope)

• Strong communication skills and proactiveness in catching/addressing meeting conflict issues ahead of time and resolve the conflict effectively.

• Travel booking, coordination, approvals (domestic and international air, hotel, car) and visa support

• Time & Expense and Invoice Reporting and Reconciliation

• Ordering employee and client gifts and coordinating with suppliers, invoices and budget approvals

• Onboarding and new hire orientation support, coordination, I9, e-verify, and orientation logistics

• Technical Support (resolving client office reservations, PC & phone issues, Intranet/Internet research)

• Gate Keeper and primary contact for the Executive Vice President(s) and Vice President(s) supported.

Qualifications:

• Minimum 5 Years of experience in a professional business support role

• Must have experience with Software Tools like and MS Office, MS Outlook and Calendar, Microsoft Teams

• Strong organizational skills required; including good time management skills and responsiveness.

• Excellent communication skills (both written and oral)

• Ability and comfort interacting with all levels of management, technology business leaders

• Strong attention to detail and proactiveness

• Motivated Team player with a positive attitude who works well in a fast-paced environment

• Successful track record of managing competing priorities effectively through a proactive approach

Candidate should be flexible / willing to work across this delivery landscape which includes and not limited to remote and on-site office work.

Applicants for employment in the US must have valid work authorization that does not now and/or will not in the future require sponsorship of a visa for employment authorization in the US by Capgemini.

Life at Capgemini

Capgemini supports all aspects of your well-being throughout the changing stages of your life and career. For eligible employees, we offer:

•Flexible work

•Healthcare including dental, vision, mental health, and well-being programs

•Financial well-being programs such as 401(k) and Employee Share Ownership Plan

•Paid time off and paid holidays

•Paid parental leave

•Family building benefits like adoption assistance, surrogacy, and cryopreservation

•Social well-being benefits like subsidized back-up child/elder care and tutoring

•Mentoring, coaching and learning programs

•Employee Resource Groups

•Disaster Relief

Disclaimer

Capgemini is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, national origin, gender identity/expression, age, religion, disability, sexual orientation, genetics, veteran status, marital status or any other characteristic protected by law.

This is a general description of the Duties, Responsibilities and Qualifications required for this position. Physical, mental, sensory or environmental demands may be referenced in an attempt to communicate the manner in which this position traditionally is performed.

Whenever necessary to provide individuals with disabilities an equal employment opportunity, Capgemini will consider reasonable accommodations that might involve varying job requirements and/or changing the way this job is performed, provided that such accommodations do not pose an undue hardship.

Capgemini is committed to providing reasonable accommodations during our recruitment process. If you need assistance or accommodation, please reach out to your recruiting contact.

Click the following link for more information on your rights as an Applicant http://www.capgemini.com/resources/equal-employment-opportunity-is-the-law

Salary Transparency Disclaimer

Capgemini discloses salary range information in compliance with state and local pay transparency obligations. The disclosed range represents the lowest to highest salary we, in good faith, believe we would pay for this role at the time of this posting, although we may ultimately pay more or less than the disclosed range, and the range may be modified in the future. The disclosed range takes into account the wide range of factors that are considered in making compensation decisions including, but not limited to, geographic location, relevant education, qualifications, certifications, experience, skills, seniority, performance, sales or revenue-based metrics, and business or organizational needs. At Capgemini, it is not typical for an individual to be hired at or near the top of the range for their role. The salary range for the tagged location is $70,000-$90,000 USD yearly.

This role may be eligible for other compensation including variable compensation, bonus, or commission. Full time regular employees are eligible for paid time off, medical/dental/vision insurance, 401(k), and any other benefits to eligible employees.Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable.

The amount and availability of any bonus, commission, or any other form of compensation that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with the law.

Capgemini is a global business and technology transformation partner, helping organizations to accelerate their dual transition to a digital and sustainable world, while creating tangible impact for enterprises and society. It is a responsible and diverse group of 340,000 team members in more than 50 countries. With its strong over 55-year heritage, Capgemini is trusted by its clients to unlock the value of technology to address the entire breadth of their business needs. It delivers end-to-end services and solutions leveraging strengths from strategy and design to engineering, all fueled by its market leading capabilities in AI, generative AI, cloud and data, combined with its deep industry expertise and partner ecosystem.

Ref. code: 238873

Posted on: May 19, 2025

Experience Level: Experienced Professionals

Contract Type: Permanent

Location:

Atlanta, US

Brand: Capgemini

Professional Community: Software Engineering

Capgemini is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, national origin, gender identity/expression, age, religion, disability, sexual orientation, genetics, veteran status, marital status or any other characteristic protected by law.