• Office Administration Manager

    SCI Shared Resources, LLC (Dallas, TX)


    Our associates celebrate lives. We celebrate our associates.

     

    Consider the possibilities of joining a Great Place to Work!

     

    Manages, delegates, and performs the overall administrative function of a funeral home, cemetery and or crematory operation. Manages and coordinates the activities of support staff to ensure the highest quality services and products are provided.

     

    + Direct supervision of two or more full time employees

    + In accordance with company policies and procedures oversees processing of accounting support functions including: collections, billing, verifications and payments of invoices, petty cash

    + Assigns processing orders and controls storage inventory

    + Coordinates the completion and filing of various forms and reports; verifies accuracy

    + Administers local HR processes as applicable

    + Collaborates and supports all other departments within the business unit

    + Reviews time cards and administers corporate payroll policies and procedures

    + Facilitates vendor coordination and supervision

    + Pulls monthly reports for key performance indicators

    + Trains staff in processes and procedures

    + Processes expense reports and tracks Capital Expenditure Authorizations

    + Conducts Sarbanes Oxley (SOX) Audits

    + Assists Associates in ensuring all documentation is SOX compliant

    + Maintains vehicle records and licenses

    + Updates General Price Lists and approves contracts as necessary

    + Manages Alarm Systems including codes, working order, etc.

    + Monitors document retention policies and disposes of expired documents in a secure manner

    + Prepares customer statements

    + Provides a collaborative, productive workplace environment for associate growth and development that instills pride, a sense of ownership, and the challenge to associates to exceed expectations

    + Assures compliance with all company policies and procedures

    MINIMUM REQUIREMENTS

    Education

    + High school diploma or equivalent

    + Completion of a diploma training program at a college or technical school preferred

    Experience

    + 5 years of administrative management experience with a strong customer service focus

    + 3 years bookkeeping, general office, clerical accounting, and Accounts Payable experience

    + MS Project management and database software experience or equivalent

    Knowledge, Skills and Abilities

    + Ability to multi task and set priorities

    + Ability to work flexible hours as needed

    + Ability to work with minimal supervision

    + Ability to display compassion and remain calm in stressful situations

    + Working knowledge of office equipment including, calculators, copiers, printers, and fax machines

    + Communication skills both orally and in writing

    + Customer service skills

    + Organizational and problem solving skills

    + Understands confidential matters and documents

     

    Postal Code: 75225

     

    Category (Portal Searching): Operations

     

    Job Location: US-TX - Dallas

     

    Job Profile ID: F00234

     

    Time Type: Full time

     

    Location Name: Sparkman/Hillcrest Funeral Home