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At Caris, we understand that cancer is an ugly word—a word no one wants to hear, but one that connects us all. That’s why we’re not just transforming cancer care—we’re changing lives.

We introduced precision medicine to the world and built an industry around the idea that every patient deserves answers as unique as their DNA. Backed by cutting-edge molecular science and AI, we ask ourselves every day: _“What would I do if this patient were my mom?”_ That question drives everything we do.

But our mission doesn’t stop with cancer. We're pushing the frontiers of medicine and leading a revolution in healthcare—driven by innovation, compassion, and purpose.

Join us in our mission to improve the human condition across multiple diseases. If you're passionate about meaningful work and want to be part of something bigger than yourself, Caris is where your impact begins.

Position Summary

Travel & Expense Team Lead is responsible for providing data analysis, primary administrative support and auditing of travel and expenses within the Organization along with communicating with the Travel Agency and Corporate Card Provider, to resolve any issues experienced by employees. The Travel & Expense Team Lead is responsible for fielding T&E team members’ questions before escalating to the T&E Team Manager, assisting T&E team members with expense challenges, and helping resolve expense concerns and escalations for T&E end users. The T&E Team Lead will act as a backup to the T&E Team Manager by engaging with vendors, handling complex travel and expense scenarios, and running team huddles and other team meetings when the team manager is unavailable. This role will also connect and collaborate with a diverse group of people within the division.

Job Responsibilities

+ Maintains compliance schedules, filing, and correspondence, including coordination to ensure critical deliverables are met within established timeframes to support the Company’s travel and expense compliance.

+ Coordinates cost control efforts relating to travel expenses identified.

+ Ability to collaborate with external company TMC – Travel Management Group, in order to accomplish internal goals and deadlines.

+ Writes, types, keys or otherwise enters information necessary to prepare correspondence, reports, contracts, and other documents.

+ Maintains record retention policy along with procedures to protect certain corporate documents for Accounting Department in compliance with SOX requirements.

+ Assists team with periodic research as needed such as expenses audits, worker’s compensation audits, and external audits.

+ Assist T&E team members with travel, expense, and policy related questions.

+ Assist T&E team members with complex travel and expense related scenarios.

+ Act as a liaison between end users and T&E team manager.

+ Act as a backup to the T&E team manager.

+ Assists as needed to perform other related duties and special projects as required.

+ Accepts other duties as assigned.

Required Qualifications

+ High school Diploma

+ 3+ years experience working a related field.

+ Proficient in 10 key and alpha/numeric data entry.

+ Strong understanding of corporate card program management

+ Experience with optimization and improvement of expense processes

+ Excellent communication, organizational, and analytical skills

+ Ability to work collaboratively with cross-functional teams

+ Solid understanding of project management methodologies

+ Ability to work in a fast-past, competing deadline driven environment, while maintaining a high level of personal accountability.

+ Demonstrated task management, prioritization, attention to detail.

+ Electronic meeting/calendar and travel planning coordination experience.

+ Proficient in Microsoft Office Suite, specifically Word, Excel, Outlook, and general working knowledge of Internet for business use.

Preferred Qualifications

+ Bachelor's degree in business, finance, or related field

+ Prior experience with GDS based travel functionality.

+ Ability to generate ad-hoc travel reports.

+ Highly self-motivated, self-directed, and attentive to detail.

+ Ability to work in a complex and matrix team environment; experience working in a team-oriented, collaborative environment.

+ Proven abilities in leading complex problem management and process analysis.

+ Ability to handle multiple tasks, set priorities, schedule, and meet deadlines.

+ Proven abilities in problem management, process analysis and root cause analysis.

+ Strong interpersonal and relationship-building skills, with the ability to manage up, down and across levels of the organization.

+ Drive for Results (Service, Quality, and Continuous Improvement) – Ensure procedures and processes are in place that lead to delivery of quality results and continually reassess their effectiveness to achieve continuous improvement.

+ Communication – Proficient verbal and written communication skills. Willingness to share and receive information and ideas from all levels of the organization in order to achieve the desired results.

+ Teamwork – Commitment to the successful achievement of team and organizational goals through a desire to participate with and help other members of the team.

+ Customer Service Focus – Demonstrate a focus on listening to and understanding client/customer needs and then delighting the client/customer by exceeding service and quality expectations.

Physical Demands

+ Must possess ability to sit and/or stand for long periods of time.

+ Must possess ability to perform repetitive motion.

+ Ability to lift up to 25 pounds.

+ Majority of work is performed in a desk/cubicle environment.

Training

+ All job specific, safety, and compliance training are assigned based on the job functions associated with this employee.

Other

+ Willingness to work shift work and overtime is required.

+ Travel Required: Rarely

+ Weekends/Evenings/Holidays: Yes, occasional weekends and evenings required, especially during close and audit, if required to meet deadlines.

**Conditions of Employment:** Individual must successfully complete pre-employment process, which includes criminal background check, drug screening, credit check ( applicable for certain positions) and reference verification.

This job description reflects management’s assignment of essential functions. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Caris Life Sciences is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability.

Caris Life Sciences is a leading innovator in molecular science and artificial intelligence focused on fulfilling the promise of precision medicine through quality and innovation.

Caris is committed to quality and excellence at our state-of-the-art laboratories. Learn more about our tissue lab and the advanced technologies that are helping improve the lives of cancer patients.