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Job Title

Senior Administrative Coordinator I

Agency

Texas A&M University Health Science Center

Department

SOD Administration

Proposed Minimum Salary

$5,083.34 monthly

Job Location

Dallas, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values (https://www.tamu.edu/about/coreValues.html) which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who we are

A part of the Texas A&M University Health Science Center, Texas A&M College of Dentistry (https://dentistry.tamu.edu/) in Dallas was founded in 1905 and is a nationally recognized center for oral health sciences education, research, specialized patient care and continuing dental education. As one of the fastest-growing academic health centers in the nation, the Texas A&M University Health Science Center encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

What we want

The College of Dentistry is looking for a Senior Administrative Coordinator I to serve in the Comprehensive Dentistry department.  We desire an individual who subscribes to and supports our commitment as stated above. The successful applicant will bring an expert level of experience to the position and understand the demands of supporting executives in a fast-paced environment. This person must be professional, enjoy working in a high-volume environment and be able to apply strong organizational skills while being flexible in their daily routine. If this is you, we invite you to apply to become a member of our team.

What you need to know

Proposed Salary: $5,083.34 monthly

Work Schedule/Location: Located in Dallas, TX, this an on-site role with a typical schedule of Monday – Friday 8am to 5pm.

Cover Letter/Resume: A cover letter and resume will assist us in our review of your application materials.  These can be uploaded on the application under CV/Resume.

Qualifications

Required Education and Experience

+ Bachelor’s degree in applicable field or equivalent combination of education and experience

+ Six years of experience in office administration

Preferred Qualifications

+ Professional experience invoicing and paying bills

+ Professional experience in higher education

+ Scheduling and meeting/event coordination

+ Strong technical/business writing skills

+ Office administration experience in higher education, particularly working with upper-level management

+ Ability to work with sensitive information and maintain confidentiality

+ Experience with AggieBuy, Concur, and Workday

Knowledge, Skills, and Abilities

+ Knowledge of word processing, spreadsheet, database and presentation applications

+ Ability to organize work effectively and prioritize objectives with a high level of discretion and independent judgement and initiative

+ Ability to multitask and work cooperatively with others

+ Interpersonal and communication skills

+ Planning and organization skills

Responsibilities

+ Office Administration: Serves as lead on planning and coordinating meetings, seminars, and other special events. Provides advanced administrative and coordination support to the Comprehensive Dentistry department. Coordinates administrative support functions. Supervises assigned staff, plans work and determines work priorities. Develops administrative objectives and strategies. Participates in the planning and execution of administrative operations. Provides input on the goals and objectives of administrative operations. Participates in the resolution of operating problems. Plans, implements, coordinates, analyzes, monitors, and evaluates administrative support functions. Monitors project timelines and identify issues. Makes recommendations for process improvements, administrative changes, or new initiatives.

+ Department Operations: Submits all travel arrangements and responsible for travel expense reports. Monitors budget, reviewing purchase orders and monthly expense reports. Monitors budgetary spending by verifying charges against budget and reconciling numerous accounts on a monthly basis or as needed. Works directly with purchasing agents to arrange for procurement of administrative, instructional, clinical and other equipment and supplies. Manages and tracks department funds in Canopy and FAMIS. Advises grant balances and assists with Maestro project submission. Tracks faculty absences and advises on balances. Serves as lead liaison for faculty hiring activities. Manages faculty hiring process in Interfolio. Manages travel arrangements for prospective faculty. Coordinates faculty travel logistics including conference registration, transportation, expense reimbursement, and account reconciliation. Maintains department head calendar and schedule. Recommends guidelines, policies, rules, and regulations. Monitors compliance with policies and procedures. Maintain and monitor office supplies and equipment, and place orders to maintain inventory levels. May be called on to act as alternate APO and monitor department inventory.

+ Projects & Service: Provides staff support for assigned committees through personal interaction, arranging and attending committee meetings, taking/transcribing/disseminating minutes and using computer, telephone, email, and filing. Responsible for making room reservations as needed for meetings/seminars, assists Academic Affairs staff, and interdepartmental staff, meeting room/Zoom setup, calendar invites, minutes, sign-in sheets, etc. Performs special analyses and project summaries. Prepares and reviews operational and special reports. Attends Lead Administrator meeting as representative for department.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.

+ Health (https://www.tamus.edu/business/benefits-administration/medical/) , dental (https://www.tamus.edu/business/benefits-administration/dental/) , vision (https://www.tamus.edu/business/benefits-administration/vision-insurance/) , life and long-term disability insurance (https://www.tamus.edu/business/benefits-administration/life-add/) with Texas A&M contributing to employee health and basic life premiums.

+ 12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays.

+ Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html)  and at least  eight hours of paid vacation each (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html) month.

+ Automatic enrollment in the  Teacher Retirement System of Texas (https://www.trs.texas.gov/Pages/Homepage.aspx)

+ Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/) .

+ Professional Development: All employees have access to free   LinkedIn Learning (https://linkedinlearning.tamu.edu/)  training, webinars, and limited financial support to attend conferences, workshops, and more.

+ Employee Tuition Assistance (https://livingwell.tamu.edu/employee-tuition-assistance/) and Educational Release time (https://employees.tamu.edu/employee-relations/leave/paid/educational.html) for completing a degree while a Texas A&M employee.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.