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Description

We are looking for a highly organized and detail-oriented Administrative Assistant to support our executive team in a non-profit environment. This long-term contract position is based in Sylmar, California, and requires a proactive individual capable of handling diverse administrative tasks with minimal supervision. If you're passionate about providing seamless administrative support and thrive in a dynamic setting, this role is an excellent opportunity.

Responsibilities:

• Assist the Executive Administrative Assistant in managing workflows for executive team tasks, including calendaring, travel arrangements, and meeting coordination.

• Organize and prepare meeting agendas, take comprehensive minutes, and ensure timely follow-up on action items.

• Coordinate travel logistics for executive members, including flights, ground transportation, hotel bookings, and itinerary preparation.

• Maintain administrative files and implement efficient systems for documentation and retrieval of materials.

• Process expense reports and mileage reimbursements for executive team members promptly and accurately.

• Provide high-level administrative support for Vice Presidents, ensuring tasks are completed with minimal supervision.

• Manage email correspondence, schedule appointments, and handle inbound and outbound calls professionally.

• Utilize Microsoft Office applications (Excel, Outlook, PowerPoint, Word) to create reports, presentations, and maintain organized records.

Requirements • High school diploma or equivalent; additional education in business courses is preferred.

• Two to five years of administrative experience supporting senior management, preferably in corporate, legal, health, or non-profit sectors.

• Proven proficiency in typing at 60 words per minute and advanced skills in Microsoft Excel, Outlook, and PowerPoint.

• Strong verbal and written communication skills, with experience in meeting minute taking.

• Demonstrated ability to handle multiple tasks efficiently while maintaining attention to detail.

• Exceptional organizational skills and the ability to work independently with minimal supervision.

• Proficiency in customer service, data entry, and answering inbound calls.

• Familiarity with scheduling appointments and managing email correspondence effectively. TalentMatch®

•Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .