• Administrative Assistant

    Robert Half Office Team (Del Mar, CA)


    Description

    Our client, a prominent leader in the property management industry, is seeking a dedicated and proactive Administrative Assistant to join their team. This role is vital to ensuring the seamless day-to-day operations of the office and delivering high-quality support to the property management team. If you thrive in a dynamic and fast-paced environment, this is a fantastic opportunity for you!

    Key Responsibilities:

    + Provide administrative support to property managers, including handling correspondence, scheduling meetings, and maintaining calendars.

    + Manage and organize documentation related to leases, contracts, and property records.

    + Communicate with tenants, vendors, and stakeholders, addressing inquiries and requests promptly and professionally.

    + Assist with property inspections and prepare follow-up reports based on findings, as required.

    + Coordinate maintenance requests and liaise with vendors for timely resolutions.

    + Track and process invoices, payments, and expense reports to ensure accurate financial records.

    + Maintain office systems, including filing, record-keeping, and data entry.

    + Support special projects or events as assigned by management.

    Requirements

    + At least 2–3 years of experience in administrative roles, preferably within the property management or real estate sector.

    + Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with property management software (e.g., Yardi, AppFolio, or similar) is a plus.

    + Strong written and verbal communication skills, with the ability to handle tenant and vendor interactions professionally.

    + Excellent time management with the ability to prioritize multiple deadlines while maintaining attention to detail.

    + Proactive and adaptable to changing priorities in a fast-paced work environment.

    + High school diploma or equivalent required; a degree in Business Administration or related field is preferred but not required.

    TalentMatch®

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

     

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

     

    All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

     

    • 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .