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Position Details

Position Information

Announcement Number STAFF - VA - 25363

For questions regarding this position, please contact:

Molly Lammers

(406) 994-3113

[email protected]

Classification Title Admin Assoc IV

Working Title Business Operations Manager: ASMSU

Brief Position Overview

The Associated Students of Montana State University ( ASMSU ) is seeking a highly organized and motivated individual for the position of Business Operations Manager. The individual in this position will be an integral part of the ASMSU team and will work with students, faculty, staff, parents and off campus partners. This position will serve as the first point of contact for the office and perform many of the daily operations along with being part of a team of ASMSU Advisors that will bring a support network for work, processes, and engagement. This position will report to the Administrative Director of Student Engagement.

Position Number 4M1248

Department ASMSU

Division Division of Student Success

Appointment Type Classified

Contract Term Fiscal Year

Semester

If other, specify From date

If other, specify End date

FLSA Non-Exempt

Union Affiliation FOCUS-MFPE

FTE 1.0

Benefits Eligible Eligible

Salary $20.49 - $24.04, commensurate with experience, education, and qualifications.

Contract Type Classified Salary

If other, please specify

Recruitment Type Open

Position Details

General Statement

The Associated Students of Montana State University ( ASMSU ) is the elected voice of MSU -Bozeman students. ASMSU enhances the student experience by offering leadership opportunities, student employment, and non-academic programming and services funded through student activity fees. This position serves as the Business Operations Manager for ASMSU , playing a critical role in ensuring smooth business operations, student support, and fiscal compliance.

More about ASMSU : http://www.montana.edu/asmsu

Duties and Responsibilities

+ Provide administrative and project support to student government.

+ Serve as the first point of contact for ASMSU , including visitors, students, faculty, staff, and external partners.

+ Manage multiple calendars, coordinate travel, and schedule meetings with internal and external stakeholders.

+ Coordinate logistics for events and programs: reserve venues, handle catering, manage invitations, and prepare materials.

+ Organize and maintain all public records including agendas, minutes, and documentation for ASMSU meetings.

+ Maintain and update ASMSU webpages within the university’s content management system and per applicable university policy on the montana.edu domain; and other digital communications.

+ Oversee procurement and purchasing of goods and services; review and approve financial transactions.

+ Submit and reconcile travel and expense reports.

+ Maintain and audit inventory of office equipment and supplies.

+ Manage HR-related tasks including time sheet approval, hiring paperwork, and onboarding for student staff.

+ Provide training and supervision for student front desk employees.

+ Serve as the operational lead for the ASMSU Club Funding Program.

+ Supervise and support the Club Funding Assistants, ensuring proper student organization spending using student fee dollars.

+ Work closely with Fiscal Shared Services and central finance to ensure resources are used in accordance with university policies and procedures related to business procedures, purchasing policies and procedures, and travel policies.

+ Participate as a key member of the ASMSU Advising Team in supporting student leaders and program operations.

Required Qualifications – Experience, Education, Knowledge & Skills

+ Bachelor’s degree or a combination of education and/or applicable experience.

+ Experience performing complex administrative tasks independently.

+ Experience supporting a high-functioning, dynamic team or organization.

+ Ability to create and manage professional communications across various audiences.

+ Possess the clear ability to maintain confidentiality.

Preferred Qualifications – Experience, Education, Knowledge & Skills

+ Knowledge of Montana State University policies and systems.

+ Familiarity with Banner and Microsoft Office.

+ Experience with HR functions, fiscal shared services, or administrative operations.

+ Experience working with or for student government in a higher education setting.

+ Event planning and logistics coordination experience.

+ Prior work in a professional office setting.

The Successful Candidate Will

+ Demonstrate ability to maintain composure under stressful situations.

+ Demonstrate ability to successfully accomplish goals and projects on proscribed deadlines.

+ Provide evidence of: strong decision-making skills and initiative; being a team player; having excellent written and oral communication, presentation and interpersonal skills; and possessing personal energy, integrity, and leadership.

+ Maintain effective attention to detail, accuracy, meeting deadlines, multi-tasking, and prioritizing competing demands.

+ Demonstrate ability to respond to rapid change and utilization of new technologies.

+ Possess knowledge of customer service standards and procedures.

Position Special Requirements/Additional Information

This position may be required to work occasional evenings and weekends.

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties? Yes

Posting Detail Information

Number of Vacancies 1

Desired Start Date Upon completion of a successful search.

Position End Date (if temporary)

Open Date

Close Date

Applications will be:

Screening of applications will begin on May 15, 2025; however, applications will continue to be accepted until an adequate applicant pool has been established.

Special Instructions

EEO Statement

Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.

In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference, please complete the veteran’s preference information located in the Demographics section of your profile.